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Managing your enrolment

Tutorial enrolment

For each subject you are taking you may also have to enrol in tutorials. Tutorials are smaller group classes where you put into practice the material you learned in the lecture. The term 'tutorial' refers to any class you need to enrol in for a subject, including practicals, computer labs, studios, seminars and workshops.

Enrolling in tutorials

As you get closer to the start of session, you may need to enrol in tutorials for each of your subjects. Follow the steps below to enrol in your tutorials:

1. Find out when tutorials are on

You can see what days and times tutorials are available for each subject on the public subject timetable. The timetable will also tell you how classes will be delivered (e.g. in a classroom on campus, online or mixed mode).

Please note: Tutorial days and times can sometimes change even after they've been published on the public subject timetable.

This timetable information is also listed in your SOLS under Timetable > Subject Timetable, for subjects you’ve enrolled in.

TIP: Mockup a draft timetable so you know what tutorials you could enrol in (there's likely to be a few options), and which ones are out of the question because of other classes that are already set (like your lectures).

2. Find out when tutorial enrolments open

Opening dates and times vary for each Faculty and subject, but they normally open up to 5 weeks before the session starts. To determine your subject opening times, please select your Faculty from the list below. This information is usually updated a few weeks before session starts.

3. Secure a tutorial

Securing tutorial times can be very competitive. Make sure you are at a computer at the exact time enrolments open to increase your chances of securing your preferred times. Once tutorial enrolments open, they will be available to select under Enrolment > Tutorial Enrolment in SOLS. Each subject will detail what tutorials you need to enrol in (e.g. a workshop and a tutorial) and you can follow the prompts from there.

TIP: You can schedule your tutorials and lectures back to back even if they are at opposite ends of campus - your tutor will understand that you'll need a few minutes to get from one class to the next.

You should also have at least two preferences for each tutorial that you need to enrol into.

A video guide on creating your timetable and enrolling in tutorials

So, it's your first session at UOW. Once you've enrolled in your degree, it's time to make your timetable.

The first step is to find out when classes are on. It is really important to make sure you will have no clashes when creating your timetable.

To find your subject requirements, log into SOLS, select ‘timetable’ and then select ‘subject timetable’. It is important to check the opening times for your tutorial enrolments. Opening dates and times are different for each subject. To check the times, select the ‘enrolment menu’, then ‘tutorial enrolment’ in the left hand SOLS menu.

Closer to the start of session, your subjects will appear in a table under the ‘my timetable’ menu. If there is nothing displayed on this page a week before session, you will need to check your faculty central web page for information regarding your tutorials.

This table shows the opening times for each subject. Tutorials fill up quickly, so it's important to be prepared and ready at the tutorial opening times. Before tutorials are available to enrol in, they will be green. When they open they will be yellow. If tutorials are full, they will be pink.

You may not get the first choice you were hoping for, so you may need to select another option.

Once you find your preferred available class in yellow click on it to make your selection, then click ‘enrol now’. When you have successfully enrolled in a tutorial, it will appear in ‘my timetable’.

If you need more help, you can click on ‘familiarise yourself with this process’, which will take you to a range of FAQs.

Swapping tutorials

If you are enrolled in a tutorial but wish to swap it for a different tutorial time, you can do this in SOLS by following the steps below.

Important: You can only swap tutorial times in SOLS during the tutorial enrolment period, and if your desired tutorial still has a place available. Once the enrolment period closes, you will need to contact your Subject Coordinator to request a transfer.

  1. Log in to SOLS and select Enrolment >Tutorial Enrolment from the SOLS menu
  2. Click on the tutorial you are currently enrolled in that you would like to swap (this will be highlighted in purple)
  3. Click the 'Transfer' button
  4. Click on your preferred tutorial that you want to swap to (Note: classes with spots available will be yellow. Classes that are full will be pink and cannot be selected).
  5. A summary showing the tutorials you are swapping will appear. Click 'Confirm Transfer' to complete the transfer.
  6. If done correctly, a confirmation message will display showing that have successfully transferred tutorials

Withdrawing from a tutorial

It's important to note that withdrawing from a tutorial within a subject does not withdraw you from that subject. If you wish to withdraw fully from a subject, you must follow the steps outlined on this page. Withdrawing from a subject will automatically unenrol you from the tutorial.

If you wish to simply unenrol from a tutorial, follow the steps below:

  1. Log in to SOLS and select Enrolment > Tutorial Enrolment from the SOLS menu
  2. Click on the tutorial you wish to withdraw from (this will be highlighted in purple).
  3. Click the 'Withdraw' button
  4. Click 'Confirm Withdrawal' to complete the process
  5. If done correctly, a confirmation message will appear stating that you have successfully withdrawn from your tutorial

Experiencing tutorial problems?

We have pulled together a list of frequently asked questions to help address common tutorial enrolment issues. If you have a question not answered here, search for it in AskUOW or if you need further support, please contact your subject coordinator.

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