Student forms & applications - University of Wollongong

Submitting applications and forms

These forms and applications are for current students. If you can't find the form you're looking for, try searching AskUOW using your student details.

Each application or student form will have specific information on the process and requirements for submitting. If you are arranging for a third party to collect documentation on your behalf, an Authorisation Form must be completed in SOLS.

Official documentation

Form	Deadline
Academic transcripts	No cut off date. Will show only subjects with grades released to date.
AHEGS	Available after degree is conferred (for degrees conferred December 2010 onward).
Replacement testamur	Available after degree is conferred, if original is lost or damaged or if name has changed.
Student letters	Various (see student letters via UOW Official documentation)

Subject related forms

Form	Deadline
Subject Management form	To add a subject, last day to add subject with approval, as per session key dates To withdraw a subject, various - see Withdrawing from Subjects for more information.
Provisional waiver application (apply in SOLS)	Check SOLS homepage for open and close application dates (normally prior to the session census date, as per key dates (more information)

Form

Deadline

Subject Management form

To add a subject, last day to add subject with approval, as per session key dates

To withdraw a subject, various - see Withdrawing from Subjects for more information.

Provisional waiver application (apply in SOLS)

Check SOLS homepage for open and close application dates (normally prior to the session census date, as per key dates (more information)

Course related forms

Form	Deadline
Reduced study load application	To avoid financial liability, prior to the census date for the session, as per key dates.
Course transfer form	Course transfer applications should be submitted at least 3 weeks before the start of session.
Declare or change major or minor form	Apply as soon as your major/minor is decided. Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate.
International studies minor form	Apply as soon as you decide to take the minor. Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate.
Credit for prior learning - Formal Learning Coursework Credit for prior learning - Informal and Non-formal Learning Coursework	If you are currently enrolled in any subject/s for which you are seeking credit, you must submit your application no later than 3 weeks before the start of session. To allow time for you to make decisions about what subjects you will need to enrol into for upcoming sessions, you should submit your application as soon as possible (more information).
Credit for prior learning - HDR	Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate (Contact Graduate Research School).
Bridging course application	Closing date as per Bridging courses information here.

Taking a break from study

Form	Deadline
Leave of absence - Undergraduate domestic (apply in SOLS - student forms)	Census date as per key dates
Leave of absence - Undergraduate domestic 12 months leave already taken	Census date as per key dates
Leave of absence - Postgraduate Domestic	Census date as per key dates
Leave of absence - Higher Degree Research (domestic and international)	Census date as per key dates
Leave of absence - International	Census date as per key dates

International student forms

Form	Deadline
COE extension (apply in SOLS)	No earlier than three (3) months prior to your visa expiration date (more information)
Letter of release	To avoid financial liability, prior to the census date for the session, as per key dates
Course withdrawal application	To avoid financial liability, prior to the census date for the session, as per key dates

Fees and money

Form	Deadline
Appeal against late fee	No cut off date. Must be settled to avoid results and documentation withholds (more information)
Refund of fees application (Domestic students)	No later than 12 months after withdrawal of subject or last day of session, as per key dates - (more information)
Refund of fees application (International students)	No later than 12 months after withdrawal of subject or last day of session, as per key dates - (more information)
Request to transfer credit form (to UOWC or accommodation)	No cut off date.

Cross institutional and non-award study

Form	Deadline
Cross institutional study at UOW form	Three (3) weeks prior to start of session, as per key dates.
Cross institutional study at another university	Check with University in which the application is intended for submission.
Non-award study at UOW form	Three (3) weeks prior to start of session, as per key dates.

Need help?

Coursework students can also contact the AskUOW team. Higher Degree Research (HDR) students should contact the Graduate Research School.