Submitting applications and forms
From time to time, students may need to submit an application and/or student form related to their studies. To get started, view the list below. Alternatively, if you can't see the form you need, feel free to email the AskUOW team at askuow@uow.edu.au.
Each application or student form will have specific information on how, and where to submit the documentation. If you are arranging for a third party to collect documentation on your behalf, an Authorisation Form must be completed in SOLS.
Official documentation
| Form | Deadline |
|---|---|
| Academic transcripts | No cut off date. Will show only subjects with grades released to date. |
| AHEGS | Available after degree is conferred (for degrees conferred December 2010 onward). |
| Replacement testamur | Available after degree is conferred, if original is lost or damaged or if name has changed. |
| Student letters | Various (see student letters via UOW Official documentation) |
Subject related forms
| Form | Deadline |
|---|---|
|
To add a subject, last day to add subject with approval, as per session key dates To withdraw a subject, various - see Withdrawing from Subjects for more information. |
|
| Provisional waiver application (apply in SOLS) | Check SOLS homepage for open and close application dates (normally prior to the session census date, as per key dates (more information) |
Course related forms
| Form | Deadline |
|---|---|
| Course transfer form - Undergraduate | Varies for each Faculty. Check details on form. |
| Course transfer form - Postgraduate | Varies for each Faculty. Check details on form. |
| Declare or change major or minor form | Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate. |
| International studies minor form | Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate. |
| Credit for prior learning - Coursework | Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate (more information). |
| Credit for prior learning - HDR | Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate (Contact Graduate Research School). |
| Bridging course application | Closing date as per Bridging courses information here. |
Taking a break from study
| Form | Deadline |
|---|---|
| Leave of absence - Undergraduate domestic (apply in SOLS - student forms) | Census date as per key dates |
| Leave of absence - Undergraduate domestic 12 months leave already taken | Census date as per key dates |
| Leave of absence - Postgraduate Domestic | Census date as per key dates |
| Leave of absence - Higher Degree Research (domestic and international) | Census date as per |
| Leave of absence - International | Census date as per |
International student specific
| Form | Deadline |
|---|---|
| Reduced study load application (apply in SOLS) | To avoid financial liability, prior to the census date for the session, as per key dates. Please note once submitted in SOLS, students must complete the Academic Advice form (provided in the SOLS application), and submit the Academic Advice form with supporting evidence. |
| COE extension (apply in SOLS) | No earlier than three (3) months prior to your visa expiration date (more information) |
| Letter of release | To avoid financial liability, prior to the census date for the session, as per key dates |
| Course withdrawal application | To avoid financial liability, prior to the census date for the session, as per |
Fees and money
| Form | Deadline |
|---|---|
| Appeal against late fee | No cut off date. Must be settled to avoid results and documentation withholds (more information) |
| Refund of fees application (Domestic students) | No later than 12 months after withdrawal of subject or last day of session, as per key dates - (more information) |
| Refund of fees application (International students) | No later than 12 months after withdrawal of subject or last day of session, as per key dates - (more information) |
| Request to transfer credit form (to UOWC or accommodation) | No cut off date. |
Cross institutional and non-award study
| Form | Deadline |
|---|---|
| Cross institutional study at UOW form | One (1) week prior to start of session, as per key dates. More information can be found here. Fees and finance information is available here. |
| Cross institutional study at another university | Check with University in which the application is intended for submission. More information can be found. |
| Non-award study at UOW form | One (1) week prior to start of session, as per key dates. More information can be found . Fees and finance information is available here. |
Need help?
Coursework students can contact the AskUOW team in Student Central. HDR students should contact the Graduate Research School.