Student forms & applications

Submitting applications and forms

From time to time, students may need to submit an application and/or student form related to their studies.  To get started, view the list below.  Alternatively, if you can't see the form you need, feel free to email the AskUOW team at askuow@uow.edu.au

Each application or student form will have specific information on how, and where to submit the documentation.  If you are arranging for a third party to collect documentation on your behalf, an Authorisation Form must be completed in SOLS.

Official documentation

Form Deadline
Academic transcripts  No cut off date. Will show only subjects with grades released to date.
AHEGS Available after degree is conferred (for degrees conferred December 2010 onward).
Replacement testamur Available after degree is conferred, if original is lost or damaged or if name has changed.
Student letters Various (see student letters via UOW Official documentation)

Subject related forms

Form Deadline

Subject Management form

To add a subject, last day to add subject with approval, as per session key dates

To withdraw a subject, various - see Withdrawing from Subjects for more information.

Provisional waiver application (apply in SOLS) Check SOLS homepage for open and close application dates (normally prior to the session census date, as per key dates (more information)

Course related forms

Form Deadline
Course transfer form - Undergraduate Varies for each Faculty. Check details on form.
Course transfer form - Postgraduate Varies for each Faculty. Check details on form.
Declare or change major or minor form Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate.
International studies minor form Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate.
Credit for prior learning - Coursework Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate (more information).
Credit for prior learning - HDR Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate (Contact Graduate Research School).
Bridging course application Closing date as per Bridging courses information here.

Taking a break from study

Form Deadline
Leave of absence - Undergraduate domestic (apply in SOLS - student forms) Census date as per key dates 
Leave of absence - Undergraduate domestic 12 months leave already taken Census date as per key dates
Leave of absence - Postgraduate Domestic Census date as per key dates
Leave of absence - Higher Degree Research (domestic and international) Census date as per 
Leave of absence -  International Census date as per 

International student specific

Form Deadline
Reduced study load application (apply in SOLS To avoid financial liability, prior to the census date for the session, as per key dates.  Please note once submitted in SOLS, students must complete the Academic Advice form (provided in the SOLS application), and submit the Academic Advice form with supporting evidence.   
COE extension (apply in SOLS) No earlier than three (3) months prior to your visa expiration date (more information)
Letter of release  To avoid financial liability, prior to the census date for the session, as per key dates 
Course withdrawal application  To avoid financial liability, prior to the census date for the session, as per  

Fees and money

Form Deadline
Appeal against late fee No cut off date.  Must be settled to avoid results and documentation withholds (more information)
Refund of fees application (Domestic students) No later than 12 months after withdrawal of subject or last day of session, as per key dates - (more information)
Refund of fees application (International students) No later than 12 months after withdrawal of subject or last day of session, as per key dates - (more information)
Request to transfer credit form (to UOWC or accommodation) No cut off date.

Cross institutional and non-award study

Form Deadline
Cross institutional study at UOW form One (1) week prior to start of session, as per key dates.  More information can be found here.  Fees and finance information is available here.  
Cross institutional study at another university Check with University in which the application is intended for submission.  More information can be found.  
Non-award study at UOW form One (1) week prior to start of session, as per key dates.  More information can be found .  Fees and finance information is available here.

Need help?

Coursework students can contact the AskUOW team in Student Central.  HDR students should contact the Graduate Research School.