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Withdrawing from subjects

Successful withdrawal from subjects will depend on when you withdraw from a subject, i.e., what date it is within a respective session (refer to key dates for more information).

The following information does not relate to Higher Degree Research students.

It is easy to withdraw from a subject(s) if the student does so before the relevant Census date (refer to ). To do this the student should:

  • Log into SOLS; and
  • Select 'Enrolments / Variations' from the left hand menu.

As it has been completed prior to the Census date, the subject will be removed from the record and no fees will be raised.

Withdrawal of a subject after the relevant Census date should be done before the last date to withdraw without academic penalty (refer to ). To do this, student's should:

  • Log into SOLS; and
  • Select 'Enrolments / Variations' from the left hand menu.

It is important to note for withdrawals after Census date (and before the last date to withdraw without an academic penalty), fees for the subject will still occur. However, if the student is approved for withdrawal (from the relevant Faculty), and there are extenuating circumstances to consider, an application for a refund (in accordance with the UOW Fees Policy) may be considered.

Withdrawing from a subject after the last date to withdraw without academic penalty (and before the last teaching date of the session) can only be considered in extenuating circumstances. Such instances can only be considered with a special request to withdraw from the subject(s) and must be done so by completing a Late Withdrawal Without Academic Penalty form. Applications will be assessed by the relevant Faculty's Head of Students.

Fees for the subject will still occur. However, if it is deemed the circumstances are extenuating, an application for a refund (in accordance with the UOW Fees Policy) may be considered.

If the last teaching date (for that session) has passed, and it is BEFORE the sessions release of results, AND extenuating circumstances have contributed to the reason for a request to withdraw from a subject(s), student's should contact their relevant Faculty to arrange to meet with the Head of Students who will assess the circumstances.

Fees for the subject will still occur. However, if it is deemed that the circumstances are extenuating, an application for a refund (in accordance with the UOW Fees Policy) may be considered.

Beyond 10 days after release of results (for the session), it is NOT possible to request a withdrawal from a subject(s). As such, students will be required to pay for the subject(s). In extreme circumstances, i.e., circumstances which prevented the student from being able to make a subject withdrawal request (within the specified time frames), students should contact their relevant Faculty to speak to the Head of Students.

If a student did not attempt a subject (after enrolment), the Application to Amend Academic Record process must be followed. If approved, the student's record will be checked to confirm whether the student attempted the subject and where approved, an $80 fee may apply. In addition, if the sessions Census date has passed, the student will be required to pay for the subject(s). If approval for the withdrawal is given, and the students circumstances are/were extenuating, an application for a refund (in accordance with the UOW Fees Policy) may be considered.

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