Permit parking

To be eligible for a staff parking permit you must be a member of staff of the University, UOW Pulse, UOW College or UOW Global Enterprises. Permits are available to academic and professional staff.  

The following groups of people are eligible for a UOW Entry Permit:

• UOW, UOW Pulse, UOW Global Enterprises (GE) and UOW College staff employed on a fixed term or continuing/permanent basis.
• Casual UOW, UOW Pulse, UOW GE and UOW College employees who are not also students, where rostered employment is anticipated to be more than 20 hours per week (a letter confirming a commitment of hours may be required). 

UOW Entry Permits are only available for staff and are not able to be issued to students, iC commercial tenants, or casuals employed by UOW Pulse tenants.  

UOW Pulse retail tenants are eligible to access contractor permits, but limitations apply. Tenants may apply for two contractor or UOW Entry permits per tenancy.

Payment methods

There are two payment methods available for staff permits:

• Eligible staff can choose to pay for their permit via ongoing fortnightly payroll deductions; or
• pay the full cost of the permit upfront. 

The payment method will be specified based on the permit selected.  For UOW entry permits you can choose between credit card payments and ongoing salary sacrifice payments.  Reserved permits can only be salary sacrificed. 

Ongoing salary sacrifice

University staff who are eligible may be able to nominate payment via payroll deduction. This is a pre-tax deduction. Deductions are made fortnightly, and are not pro-rata.  If you hold a permit for part of a fortnight, then you will be charged for that fortnight.  

If you choose to pay via salary sacrifice, payroll deductions will be set up automatically.   

Please note that the salary sacrifice permit deductions are continuous.  You do not need to reapply each year.  Deductions will be continuous until your permit is cancelled by you, or your employment ends (whichever comes first).  It is your responsibility to cease deductions, when necessary, by cancelling your permit.  

Upfront payments (credit card)

Upfront payments for vPermits can be paid online through the vPermit system using credit card (Visa or Mastercard only).  

If you pay upfront for your parking permit, you will receive two emails: 

• One from vPermit confirming the purchase of your permit, and 
• One from University OneStop (Xetta) with your payment receipt. 

Please be aware that some vPermits may require approval from a UOW admin team before they are active.  If you have applied for a permit which requires a credit card payment, the permit is not valid until payment has been made.  Please ensure you check the status of your vPermit (on the 'My Permits' page) to ensure it is 'Active'.  If your permit is not yet active (i.e. is waiting for approval from a UOW admin team, or you have applied but have not yet paid, in the case of upfront payment), you need to find alternative parking such as using one of the casual parking areas and pay in accordance with the signposted conditions. 

UOW Entry Permits are valid in designated bays in P2, P3, P4, P5, and P8 on the Wollongong campus.  At the Innovation campus, you can park in the P5 staff carpark.   

A limited number of designated reserved parking bays are available on campus for staff or departmental vehicles. Only authorised reserved permit holders can park in designated reserved bays.  

Reserved Permit holders are only entitled to park within their designated bay using their permit.  

If you hold a Reserved Permit for the Innovation campus, you can park in your designated bay as well as UOW Entry permit bays on the Wollongong campus. If you hold a Reserved Permit for the Wollongong campus, you can also park in the P5 staff carpark at the Innovation campus.  

Reserved permits cannot be used in UOW entry permit bays on the same campus as your reserved permit bay. Fees apply for parking in other permit areas, casual parking areas and the Short-term Parking Station.  

Please be aware that parking spaces are not guaranteed, even if you have a permit.  Only a Reserved Permit guarantees you a parking space. 

Permits are issued virtually via the vPermit portal – no physical paper or sticker permits will be issued. 

Note: you will need to know your vehicle licence plate (registration) number to apply for a permit, and you will need to log in to vPermit and update this if you frequently change cars to drive to UOW. 

1. Access vPermit via www.vpermit.com.au/uow  
2. Log in using your UOW account details. Please ensure you click the blue button 'Log in with your UOW Account’. 
3. On the ‘My Permits’ tab, click ‘Apply for a vPermit’. 
4. Select a permit from the pre-filled dropdown menu (only the permits you are eligible for will appear). 

If no permits appear, you are either not eligible for a permit, or you already have an active permit (if this is incorrect, please contact uow-parking@uow.edu.au). 

1. Enter your vehicle licence plate number/s. You can enter up to three, however only one can be active at any time.  
2. Click ‘next’ 
3. Review the information, and then click ‘Register’. 
4. If you are paying via credit card, provide the requested information and complete payment. If you are paying via salary deduction it will be confirmed automatically.  
5. Confirm that your permit is active by checking the ‘My Permits’ tab.  The status needs to say "active". 

To be eligible for a Reserved staff parking permit you must be a member of staff of the University, UOW Pulse, UOW College or UOW Global Enterprises. Permits are available to academic and professional staff employed on a fixed term or continuing/permanent basis.

As only eligible University staff can apply for reserved staff permits, all permits are paid via payroll deduction only.

This is a pre-tax deduction. Deductions are made fortnightly, and are not pro-rata.  If you hold a permit for part of a fortnight, then you will be charged for that fortnight.  Payroll deductions will be set up automatically when you apply for the reserved staff permit. 

Please note that the salary sacrifice permit deductions are continuous.  You do not need to reapply each year.  Deductions will be continuous until your permit is cancelled by you, or your employment ends (whichever comes first).  It is your responsibility to cease deductions, when necessary, by cancelling your permit.  

In vPermit, you can apply for a reserved parking space in a designated carpark.  The permit name designates for which carpark the permit is valid.

There are reserved staff parking spaces in the following carparks:

• P1 Carpark
• Admin Carpark (Building 36)
• Building 39B Carpark
• Early Start Carpark (Building 21)
• Creative Arts Carpark (Building 25)
• Smart Lane Carpark (Building 6)
• Building 3 Carpark

Reserved Permit holders are only entitled to park within their designated bay using their permit.  

If you hold a Reserved Permit for the Wollongong campus, you can also park in the P5 staff carpark at the Innovation campus.  

If you hold a Reserved Permit for the Innovation campus, you can park in your designated bay as well as any UOW Entry permit bays on the Wollongong campus (designated bays of P2, P3, P4, P5 and P8). 

Reserved permits cannot be used in UOW entry permit bays on the same campus as your reserved permit bay. Fees apply for parking in other permit areas, casual parking areas and the Short-term Parking Station.

Permits are issued virtually via the vPermit portal – no physical paper or sticker permits will be issued. 

Note: you will need to know your vehicle licence plate (registration) number to apply for a permit, and you will need to log in to vPermit and update this if you frequently change cars to drive to UOW. 

There is a waitlist for reserved parking. To go on the waitlist, please email uow-parking@uow.edu.au. 

Motorcycle vPermits are available to staff, students and UOW Contractors only, but CellOPark is available for anyone to use.

On the Wollongong Campus, motorcycle parking is available in P1, P2, P3 and P5 carparks.  Both P1 and P3 carparks offer undercover motorcycle parking.  You must park in a designated motorcycle space, not a car space.

If you have an active UOW Entry vPermit, you do not need to purchase an additional motorcycle permit. You can add your motorcycle registration as one of your vehicles. If you are parking the motorcycle on campus, you must ensure that the motorcycle registration number is set as the 'Active' vehicle, and park it only in a designated motorcycle bay for your permit to be valid. 

Permits are issued virtually via the vPermit portal – no physical paper or sticker permits will be issued. 

Note: you will need to know your vehicle licence plate number to apply for a permit, and you will need to log in to vPermit and update this if you change the vehicle parked. 

1. Access vPermit via www.vpermit.com.au/uow  
2. If you are a UOW staff or student, log in using your UOW account details. Please ensure you click the blue button 'Log in with your UOW Account’. 
3. On the ‘My Permits’ tab, click ‘Apply for a vPermit’. 
4. Select the 'Motorcycle permit (credit card)' permit from the pre-filled dropdown menu (only the permits you are eligible for will appear). 
5. Enter your vehicle licence plate number/s. You can enter up to two, however only one can be active at any time.  
6. Click ‘Next’ 
7. Review the information, and then click ‘Register’. 
8. If you are paying via credit card, provide the requested information and complete payment. 
9. Confirm that your permit is active by checking the ‘My Permits’ tab.  The status needs to say "Active". 

If you have a different vehicle parked on the campus, you need to update your vehicle registration (license plate) in your vPermit account.  

Depending on the type of vPermit you have, you may be able to list more than one vehicle on your account.

To change the vehicle registration:

1. Log in to vPermit - www.vpermit.com.au/uow
2. Click the 'Manage Vehicles' button
3. The vehicle with the green Active label is the one that you have currently selected as using the permit (i.e. the 'Active' vehicle). If this is not the vehicle you have parked and you want to change it:
   • If the vehicle registration number is already listed, click 'Activate' next to that registration number
   • If it is not listed, click 'Edit Vehicle(s)', add the new registration number then click 'Save Vehicle(s)'.

It is your responsibility to ensure the vehicle licence plate number you have selected as ‘Active’ in vPermit matches the vehicle you are driving to campus that day for your permit to be valid.  If you do not have the correct vehicle selected as 'Active' you could receive a fine. 

Please remember to change this each time you change vehicles.  To manage your vPermit account, you can do so either via a smartphone or PC.  On a smartphone, you can log in via the MyUOW app (in the case of staff), or using your smartphone's browser (i.e. Chrome, Safari etc). 

Eligible staff can purchase a vPermit online at any time.  Select the most appropriate option for you.  There are 90, 180 and 365 day options, as well as ongoing salary sacrificed permits for eligible staff.  

If you are eligible for salary sacrifice, your permit is valid until you cancel it, you do not need to reapply each year.  If you purchase a 90, 180 and 365 day option, these are valid for the time period selected. 

For staff, please ensure you click the blue button “Access via UOW Australia login”.  Do not enter your email address and password. 

The system uses your UOW account details to verify you are eligible for a permit.  If you have a UOW staff account and try to use your personal or non UOW email address, you will not see the correct permits. 

You can cancel your permit at any time via the vPermit system.  If you no longer need your vPermit, you must cancel it.  No refunds are available for permits.  

Please note cancellations are instantaneous.  The cancellation request is time and date stamped.  If you have paid by salary deduction, these are made fortnightly and are not pro-rata. If you hold a permit for part of a fortnight, then you will be charged for that fortnight. 

It is up to you to reapply for a permit if necessary to ensure you have an active parking payment when parked on the campus.  You can reapply by clicking on ‘Apply for a Permit’ on the ‘My Permits’ tab.  

Please note you cannot have two permits at once, so you will first need to cancel your current permit if you have an existing active permit before you reapply for a new one. 

You can only have one active permit at a time.  

If you want to change your permit or payment type, you will need to first cancel your current permit.  This includes if you are currently salary sacrificing your permit and changing employment from UOW to another UOW entity.   

You can cancel your permit at any time via the vPermit system.  If you no longer need your vPermit, you must cancel it.  No refunds are available for permits.  

Please note cancellations are instantaneous.  The cancellation request is time and date stamped.  If you have paid by salary deduction, these are made fortnightly and are not pro-rata. If you hold a permit for part of a fortnight, then you will be charge for that fortnight. 

It is up to you to reapply for a permit if necessary to ensure you have an active parking payment when parked on the campus.  

To cancel your vPermit: 

1. On the ‘My Permits’ tab, click on ‘Cancel permit’. 
2. Click ‘ok’.  

Your permit is now cancelled. If you are still parking on campus, please ensure you have a new active permit, have a ticket or an active CellOPark session.   

Smarter City Solutions host the vPermit system on behalf of the University of Wollongong. All of the information collected on behalf of the University in the vPermit system will be stored within Australia by Smarter City Solutions. Any personal information you enter into the vPermit system will be subject to CellOPark's privacy policy. For further information, view UOW's vPermit privacy statement.

You will need to cancel your permit.  

You are only able to have one permit type. You will need to cancel your permit and reapply for another if you wish to have a different permit. 

However, you can have up to three (3) vehicle registration plates linked to your permit, enabling you to easily transfer between vehicles. 

It is important to have all information available when registering, as online sessions can time out.   

If you fail to complete the payment in time and have experienced a time out issue, please contact uow-parking@uow.edu.au for assistance. 

Under the vPermit system you are only able to have one permit.  You would need to have a UOW Entry Permit and have both your car and motorcycle license plates recorded in vPermit.  

If you drove your car you would need to ensure you had the car selected as the active vehicle and park in a valid car space. When riding your motorcycle, you would need to have your motorcycle as the active vehicle and park only in a motorcycle space.   

Alternatively, you could have a permit for one of your vehicles and use CellOPark to pay for casual parking for the other. Please ensure you read signs and park in correct areas.

Unfortunately, refunds are not available. Please ensure you choose your permit carefully and consider what parking option best suits your needs.  

The purchase of a UOW parking permit is restricted to eligible University students, staff, and contractors. Purchasing a permit for use by an unauthorised person is contrary to the University’s Code of Conduct. A permit can only be purchased in the name of the person entitled to use it. They cannot be purchased on behalf of another individual.