Preparing for placement
- Verification steps
- COVID-19 vaccination
- Additional required checks
- Inherent requirements
- Conduct and expectations
The Illawarra Shoalhaven Local Health District (ISLHD) provides student compliance services for the University of Wollongong. ISLHD have created a Student Compliance Web page that details the Forms and Documents required for Student Compliance. Supplementary information can be found below.
It is recommended that you can start the verification process as soon as possible as it can take up to five months to complete all of the requirements. Do this by taking the following steps.
1. Obtain an Australian National Police Check (NPC). An Australian NPC can be purchased through all State or Territory Police Forces, the Australian Federal Police or a number of Australian Criminal Intelligence Commission (ACIC) accredited bodies.
Before purchasing your NPC, please consider the following:
- Most ACIC accredited bodies’ police checks need to be validated within three (3) months of purchase. Failure to do so will mean they are no longer valid and you will need to purchase a new check.
- If you plan to attend a health placement in the ACT, it is recommended that you obtain your NPC through either NSW Police or Australian Federal Police (and not any of the other ACIC providers listed).
- A valid NPC must be held for the duration of your placement/s.
- If you have a charge or a conviction listed on your National Police Certificate, you must also apply for a Clinical Placement Clearance; the application process is detailed on the Student Compliance Web page.
International Students must also provide a National Police Check from their home country or any country they have resided in since turning 18 years of age. If they cannot provide this police check, they can sign the Overseas Student Statutory Declaration as detailed on the Student Compliance Web page. Please note, this Statutory Declaration can only be completed after arriving in NSW.
2. Complete the NSW Health forms as included on the Student Compliance Web page, these include:
- Student Undertaking / Declaration
- Tuberculosis (TB) Assessment Tool
- Code of Conduct Agreement
3. Download the Vaccination Record Card for Health Care Workers and Students and take it to your GP or NSW Health Staff Clinic for them to complete.
4. Collate evidence of your vaccinations, including any relevant serology reports (blood test results).
Review the tips and links on the Student Compliance website regarding “What evidence do I need?”, “What constitutes evidence?” and other hints on what is required.
Please note: For Hepatitis B vaccinations, the minimum requirement is for students to have documented evidence of receiving at least the first dose of Hepatitis B vaccine. If you meet all other requirements, and have had your first dose of the Hepatitis B vaccine, you will likely be given temporary verification approval by NSW Health. If this is the case, please send your Vaccination Record Card and any other evidence to the UOW Verification Team for processing.
If temporary verification status is approved it will last for 6 months and you will be able to commence placement during that time. You will still need to complete the full series of Hepatitis B vaccinations within that 6 month period to gain full compliance.
5. Scan all of your documents, including a copy of your UOW Student ID Card, into a PDF format. Please ensure that your documents, in total, do not exceed 8MB in size.
6. Take the ‘Ready for Verification’ Quiz on the NSW Health Verification Readiness Moodle site.
7. Using your UOW email address, send all documents to the UOW Verification Team firstname.lastname@example.org.
- Keep the total size of your email below 8MB
- Use your UOW email address to send your documentation to the UOW Verification team
- Include your Full Name, Student Number and your Course Discipline in all correspondence with the UOW Verification Team.
- Keep all of your original verification documentation in a safe place. You may be asked to produce certain documents prior to commencing placement, even after you have become fully verified by NSW Health, particularly if you are placed in a non-NSW Health facility. You will also need to produce most of these documents to a future employer. Your student compliance will not carry over into the work place. It is your responsibility as a student to keep these documents and produce them when requested.
Contact the UOW Verification Team email@example.com for any questions or further assistance.
Commencing students are required to bring the following documents along to the scheduled orientation session.
- Completed senior first aid certificate:
Successful applicants must have completed and hold a current approved First Aid Certificate (minimum 14hr training content) prior to commencement of study. Evidence of this certificate must be presented on the first day of the program. No exceptions will be made to this requirement for entry regardless of previous work experience or qualifications.
Examples of relevant courses are:
St John’s Ambulance - Provide First Aid 2-day
Red Cross - Provide First Aid 2-day
- Complete an online self-study module for all Health Practitioners called Hand Hygiene Australia (HHA):
This is a compulsory activity for all students, regardless of their prior learning and experience. These should be completed at the start of each Phase at med school and at the beginning of each year once qualified, for the rest of your clinical career.
Phase 1 Instructions:
Go to Hand Hygiene Australia home page
Complete the Module prior to commencing Phase 1. Download, save and print the certificate of completion.
- Working with Children Check:
To be cleared for placement and various community activities that may occur outside of NSW Health facilities, the GM requires all commencing 2020 MD students to hold a valid Working with Children Check.
- Signed UOW Code of Practice student experience form
- Signed GM Confidentiality Undertaking form
For further questions regarding additional required checks contact Sarah Perez.
All placement information will be provided to students once they commence their studies.
If you have any questions regarding your placement, please contact the placement team.
All commencing students must read the below document thoroughly. If you believe you do not meet the inherent requirements for studying medicine, please contact Dr Darryl McAndrew, Head of Students, via email at firstname.lastname@example.org as soon as possible.
The University has in place policies and practices which outline what is expected of you whilst you are on your placement.
If you have any difficulties whilst on your placement, please contact your relevant placement coordinator for assistance.
Please view the policies and practices which apply to students when on placement.