Exercise Physiology

Exercise Physiology placements

All students completing the Bachelor of Exercise Science and Rehabilitation or Masters of Clinical Exercise Physiology will be required to complete the NSW Health Placement verification process prior to commencing their placement.

This website takes you through the steps required to commence your placement.

Please contact the Exercise Physiology Placement Team if you have any questions about placement.

Preparing for placement

The Illawarra Shoalhaven Local Health District (ISLHD) provides student compliance services for the University of Wollongong.  ISLHD have created a Student Compliance Web page that details the Forms and Documents required for Student Compliance.  Supplementary information can be found below.

It is recommended that you can start the verification process as soon as possible as it can take up to five months to complete all of the requirements. Do this by taking the following steps.

1. Obtain an Australian National Police Check (NPC). An Australian NPC can be purchased through all State or Territory Police Forces, the Australian Federal Police or a number of Australian Criminal Intelligence Commission (ACIC) accredited bodies. 

Before purchasing your NPC, please consider the following:

  • Most ACIC accredited bodies’ police checks need to be validated within three (3) months of purchase. Failure to do so will mean they are no longer valid and you will need to purchase a new check.
  • If you plan to attend a health placement in the ACT, it is recommended that you obtain your NPC through either NSW Police or Australian Federal Police (and not any of the other ACIC providers listed).
  • A valid NPC must be held for the duration of your placement/s.
  • If you have a charge or a conviction listed on your National Police Certificate, you must also apply for a Clinical Placement Clearance; the application process is detailed on the Student Compliance Web page.

International Students must also provide a National Police Check from their home country or any country they have resided in since turning 18 years of age.  If they cannot provide this police check, they can sign the Overseas Student Statutory Declaration as detailed on the Student Compliance Web page. Please note, this Statutory Declaration can only be completed after arriving in NSW.

2. Complete the NSW Health forms as included on the Student Compliance Web page, these include:

  • Student Undertaking / Declaration
  • Tuberculosis (TB) Assessment Tool
  • Code of Conduct Agreement

3. Download the Vaccination Record Card for Health Care Workers and Students and take it to your GP or NSW Health Staff Clinic for them to complete.

4. Collate evidence of your vaccinations, including any relevant serology reports (blood test results).

Review the tips and links on the Student Compliance website regarding “What evidence do I need?”, “What constitutes evidence?” and other hints on what is required.

Please note: For Hepatitis B vaccinations, the minimum requirement is for students to have documented evidence of receiving at least the first dose of Hepatitis B vaccine.  If you meet all other requirements, and have had your first dose of the Hepatitis B vaccine, you will likely be given temporary verification approval by NSW Health.  If this is the case, please send your Vaccination Record Card and any other evidence to the UOW Verification Team for processing. 

If temporary verification status is approved it will last for 6 months and you will be able to commence placement during that time.  You will still need to complete the full series of Hepatitis B vaccinations within that 6 month period to gain full compliance.

5. Scan all of your documents, including a copy of your UOW Student ID Card, into a PDF format. Please ensure that your documents, in total, do not exceed 8MB in size.

6. Take the ‘Ready for Verification’ Quiz on the NSW Health Verification Readiness Moodle site.

7. Using your UOW email address, send all documents to the UOW Verification Team uow-verification@uow.edu.au.

Remember to: 

  • Keep the total size of your email below 8MB
  • Use your UOW email address to send your documentation to the UOW Verification team
  • Include your Full Name, Student Number and your Course Discipline in all correspondence with the UOW Verification Team.
  • Keep all of your original verification documentation in a safe place. You may be asked to produce certain documents prior to commencing placement, even after you have become fully verified by NSW Health, particularly if you are placed in a non-NSW Health facility.  You will also need to produce most of these documents to a future employer.  Your student compliance will not carry over into the work place.  It is your responsibility as a student to keep these documents and produce them when requested. 

Contact the UOW Verification Team uow-verification@uow.edu.au for any questions or further assistance.

NSW Health strongly recommends and prefers that all students attending or planning to attend a placement in NSW Health obtain their COVID-19 vaccination, in consultation with a General Practitioner if required.
Students can make a booking for vaccination by visiting the COVID-19 Vaccine Eligibility Checker, which gives them access to a number of COVID-19 vaccination clinics across NSW including GP and NSW Health clinics. When booking their appointment, students need to identify as a ‘health care worker’. All students will need to provide proof of occupation, which can be in the form of a university ID card or an enrolment confirmation letter from the University.
  • Working with Children Check
    Working with Children Checks may be specifically required by some placement sites, in addition to the Criminal Record Check completed as part of Verification. Information regarding Working With Children Checks will be provided to the relevant students who are allocated to placement sites where this is required.
  • Vulnerable persons Check (ACT)
    Students allocated to ACT Health will be required to complete a Working With Vulnerable Persons Check prior to undertaking a placement in the ACT. Information regarding this process is provided to the relevant students who are allocated to placement sites where this is required.
  • Student Compliance Checks (NSW)
  • Preparing for Placements (ACT)

Students are required to read and sign the UOW Exercise Physiology Placement Acknowledgement Form prior to attending their first placement. This form is provided to students and discussed with regards to the requirements and expectations including abiding by the Codes of Conduct outlined by NSW Health, ACT Health, other organisations and UOW Student Professional Experience.

By signing this form, students are acknowledging they have been informed of the requirements of placement, and agree to comply with the information and the codes provided.

Placement allocation is determined by the clinical placement coordinator.

Preferences are submitted early in semester one, these are based on student preference, location, location of friends and family. We try our best to match students with ideal placement sites but this is not guaranteed. 

Students are required to purchase and wear the University of Wollongong Exercise Physiology polo shirt for all placements. Shirts are organised by the Placement Coordinator. Other uniform requirements will be provided by the placement coordinator or by clinical supervisors to the students on initial contact, as they often differ across sites. If no further site-specific uniform is required, long dark pants and enclosed leather shoes that are comfortable for movement are considered appropriate. Any jacket or jumper worn for placement should be neat, un-branded (other than a UOW-label if preferred), and should not have a hood.

Students will receive an email from NSW Health 14 days prior to commencing their placement. 

Please add the @health.nsw.gov.au domain to your safe senders list to ensure that the email is sent through to your inbox and does not get caught in spam or junk folder.

Some students need to have expiring documents updated during the placement blocks to ensure that they remain verified. 

As these things can take time, it is recommended that you start planning this two months in advance of their expiry date.

Once you receive your vaccination results (plus your updated and signed vaccination card) please send this information to uow-verification@uow.edu.au.

Additional information

Students attending exercise physiology clinical placements must be able to safely participate in the activities of the clinical placement supervisor in the placement environment, in order to comply with the policies and requirements of the specific organisation and the University’s Code of Conduct for Student Professional Practice. Injury, illness or other personal factors that arise prior to, or during, a placement may impact on the student’s appropriateness to continue with that placement.

Placements are organised and allocated by the Clinical Placement Coordinator. All travel and accommodation arrangements, including costs associated with placement, are the responsibility of the individual student. The Placement Coordinator will take into account relevant student information in order to provide fair and equitable allocation as much as possible, whilst ensuring students meet the industry accreditation requirements.

Students undertaking a placement in a rural or remote area may be eligible for placement scholarships annually released by different organisations, such as NSW Health and SARRAH. Students are encouraged to explore options that may be applicable to their placements and will be supported by the Placement Coordinator in the provision of required evidence/documentation that may be needed to support their application.

Currently, there are no international placement opportunities for Exercise Physiology.

The University has in place policies and practices which outline what is expected of you whilst you are on your placement.

If you have any difficulties whilst on your placement, please contact your relevant placement coordinator for assistance.

Please view the policies and practices which apply to students when on placement.