Any student who undertakes placement in a NSW Health facility or service is required to provide evidence of compliance with screening and vaccination schedules. To do this, you will participate in the NSW Health Verification Process. Although not all social work students will attend placement in a NSW Health facility, it is strongly encouraged for all to participate in the verification process to maximise your placement opportunities.
The Illawarra Shoalhaven Local Health District (ISLHD) provides student compliance services for the University of Wollongong. ISLHD have created a Student Compliance Web page that details the forms and documents required for NSW Health student compliance. The information on the ISLHD page is also relevant for other local health districts in NSW. Supplementary information can be found below.
It is recommended that you start the verification process as soon as possible as it can take up to five months to complete all of the requirements. Do this by taking the following steps.
1. Obtain an Australian National Police Check (NPC). An Australian NPC can be purchased through all State or Territory Police Forces, the Australian Federal Police or a number of Australian Criminal Intelligence Commission (ACIC) accredited bodies.
Before purchasing your NPC, please consider the following:
- Most ACIC accredited bodies’ police checks need to be validated within three (3) months of purchase. Failure to do so will mean they are no longer valid and you will need to purchase a new check.
- A valid NPC must be held for the duration of your placement/s.
- If you have a charge or a conviction listed on your National Police Certificate, you must also apply for a Clinical Placement Clearance; the application process is detailed on the Student Compliance Web page.
International Students must also provide a National Police Check from their home country or any country they have resided in since turning 18 years of age. If they cannot provide this police check, they can sign the Overseas Student Statutory Declaration as detailed on the Student Compliance Web page. Please note, this Statutory Declaration can only be completed after arriving in NSW.
2. Complete the NSW Health forms as included on the Student Compliance Web page, these include:
- Student Undertaking / Declaration
- Tuberculosis (TB) Assessment Tool
- Code of Conduct Agreement
3. Download the Vaccination Record Card for Health Care Workers and Students and take it to your GP or NSW Health Staff Clinic for them to complete.
4. Collate evidence of your vaccinations, including any relevant serology reports (blood test results).
Review the tips and links on the Student Compliance website regarding “What evidence do I need?”, “What constitutes evidence?” and other hints on what is required.
Please note: For Hepatitis B vaccinations, the minimum requirement is for students to have documented evidence of receiving at least the first dose of Hepatitis B vaccine. If you meet all other requirements, and have had your first dose of the Hepatitis B vaccine, you will likely be given temporary verification approval by NSW Health. If this is the case, please send your Vaccination Record Card and any other evidence to the UOW Verification Team for processing.
If temporary verification status is approved it will last for 6 months and you will be able to commence placement during that time. You will still need to complete the full series of Hepatitis B vaccinations within that 6 month period to gain full compliance.
5. Scan all of your documents, including a copy of your UOW Student ID Card, into a PDF format. Please ensure that your documents, in total, do not exceed 8MB in size.
6. Take the ‘Ready for Verification’ Quiz on the NSW Health Verification Readiness Moodle site to ensure you have satisfied the requirements and should send your documents to the verification team.
7. Using your UOW email address, send all documents to the UOW Verification Team email@example.com.
- Keep the total size of your email below 8MB
- Use your UOW email address to send your documentation to the UOW Verification team
- Include your Full Name, Student Number and your Course Discipline in all correspondence with the UOW Verification Team.
- Keep all of your original verification documentation in a safe place. You may be asked to produce certain documents prior to commencing placement, even after you have become fully verified by NSW Health, particularly if you are placed in a non-NSW Health facility. You will also need to produce most of these documents to a future employer. Your student compliance will not carry over into the workplace. It is your responsibility as a student to keep these documents and produce them when requested.
Contact the UOW Verification Team firstname.lastname@example.org for any questions or further assistance.
Please note that if any of your police certificates or vaccinations expire whilst you are on placement your verification status will change to not compliant and you will need to cease your placement until your compliant status has been re-instated. Please send any updated documents to email@example.com well before (at least 30 days) the expiry date to ensure your verification status does not expire.