Nursing placements

Attending a workplace experience or clinical placement is an exciting part of your program. These health-related placements let you experience what it’s like to work as a professional in real-life workplace settings and are an integral part of your learning.

Please expand and review all the Preparing for placement tabs for specific and detailed information about your health-related placement. Further Additional information is included below.

Preparing for placement

All students completing health-related programs must meet the mandatory NSW Health Student Compliance requirements for:

  • Immunisations and vaccinations - to minimise the risk of transmission of vaccine-preventable diseases,
  • Code of conduct, and
  • Police check.

You will only be able to attend a placement within a NSW Health Facility after you have met these requirements and NSW Health have verified your evidence.

It is your responsibility to meet these requirements and to maintain your compliance throughout your course. If you do not meet or maintain these requirements, you may be prevented from attending a future placement.

Collating evidence can take some time; for some students it may take several months to complete the requirements, it is important that you start now.

NSW Health recognise the time it can take and allow a “temporary compliance” period of six months for any student that meets the “minimum requirements”. If you fall into the “temporary compliant” category you will be able to attend a placement whilst you finalise meeting all the requirements (e.g., complete your Hepatitis B vaccination regimen).

The following steps outline how you can meet the mandatory NSW Health Student Compliance requirements. Whilst it is recommended that you start collating your evidence 2-3 months before commencing, you can only finalise collating your evidence after you have enrolled as your UOW student ID card is a required component.

Immunisation and vaccination details

1. Collate evidence of your vaccinations. The best evidence is a copy of your Immunisation History Statement from the Australian Immunisation Register (AIR).

If your full immunisation history is not available on your immunisation history statement, review the detail on the Student Compliance Web page, in particular “What evidence do I need?” and “What constitutes evidence?”

2. Download the NSW Governments Vaccination Record Card for Health Care Workers and Students (PDF) (please ensure you use the current version from this link as older versions will not be accepted). This card details the vaccinations that are required and is an additional tool to capture your evidence. Take this card to your GP to complete, ensuring they sign and practice stamp all entries made.

As detailed in the Vaccination Record Card, full COVID-19 vaccination evidence (including booster dose information) is mandatory. Acceptable evidence is either a copy of your immunisation history statement OR a copy of your COVID-19 digital certificate OR an approved medical contraindication to COVID-19 vaccination. Any vaccination evidence must detail dates of all doses received and the name of vaccine received (e.g., Pfizer). International students should follow the Services Australia guidelines to obtain appropriate evidence.

If you have not received all your required vaccinations, discuss the options of receiving these ASAP with your GP.

3. Collate evidence of your immunity status. Some vaccinations require a blood test and serology report to confirm your immunity (e.g., Hepatitis B). If your GP documents serology results on your Vaccination Record Card for any vaccination (i.e., Hepatitis B, MMR, Varicella or TB), you must also provide a copy of the serology report/s as evidence. Some serology (e.g., Hepatitis B) can only be provided if it was taken at least 28 days after your last age-appropriate dose of the vaccine.

Minimum Requirements: If you have evidence of at least one (1) dose of Hepatitis B vaccine (but not all) and meet ALL other requirements, you meet the minimum requirements and will be verified as Temporary Compliant.

Temporary compliance allows you to attend a health-related placement whilst you finalise the Hepatitis B regimen. Temporary compliance expires after 6 months.

NSW Health documentation 

4. Download each of the following NSW Health forms and answer ALL questions. Personally sign each document as electronic signatures will not be accepted:

  • Student Undertaking / Declaration (Appendix 6) – UOW students are classified as Category A workers, therefore questions 1-4 apply.
  • Tuberculosis (TB) Assessment Tool (Attachment 7)
  • Blood Borne Virus (BBV) declaration – Medical students only
  • Code of Conduct Agreement.

Links to all of these documents are included on the Student Compliance Web page.

Police Check documentation

5. All students (both local and international) must provide a valid Australian National Police Certificate (NPC). A valid NPC is one that is:

If you are planning to do a health placement within the Australian Capital Territory (ACT), it is recommended that you obtain your NPC through either NSW Police or the Australian Federal Police (and not a listed ACIC accredited body). ACT Health have slightly different requirements.

Once verified by NSW Health, all NPCs are valid for five (5) years from their purchase date.  NPC’s must remain valid for the duration of your program.

Disclosable Outcomes: If your NPC contains any disclosable outcomes (i.e. a charge or conviction), you must also independently apply for a Clinical Placement Clearance; the application process is detailed on the Student Compliance Web page. Please contact your placement coordinator for assistance.

International Students: If you are an international student, you must also provide either:

  • An Overseas Police Check (OPC) from your home country (and/or any country you have resided in since turning 18 years of age)
  • A signed and witnessed Overseas Student Statutory Declaration form as found on the Student Compliance Web page. NB: this Statutory Declaration can only be completed after arriving in NSW as it must be witnessed by an authorised person as detailed on the form.

Proof of student identity

6. A photocopy / PDF copy of your UOW student ID card must be provided (this is only available after you have commenced at UOW)

Check that you have everything

Use this quick checklist to self-assess your readiness for NSW Health to verify you as being compliant (or temporary compliant).

  • A completed Vaccination Record Card for Health Care Workers and Students
  • Evidence of your vaccinations (e.g., a copy of your Immunisation History Statement or other evidence)
  • Evidence of your immunity status (i.e., copies of all relevant serology reports)
  • Signed copies of the required NSW Health Documentation

a. Student Undertaking / Declaration (Appendix 6)
b. Tuberculosis (TB) Assessment Tool (Attachment 7)
c. Blood Borne Virus (BBV) declaration – Medical students only
d. Code of Conduct Agreement

  • Police Check documentation – Your Australian National Police Certificate. NB: International students must also provide an Overseas Police Check OR sign a Statutory Declaration form.
  • UOW student ID card

Upload your evidence to SONIA

SONIA is the UOW Student Placement System; an online portal for all things related to placements. Once you have commenced at UOW you will be granted access to SONIA. Instruction on how to upload your evidence can be found in the How to upload “check” evidence and how to navigate the Check Tab within SONIA guide (PDF). 

  • Login to SONIA and navigate to the Checks Screen
  • Upload your evidence to the appropriate fields (PDF documents only with individual file size limited to 1MB)

Your evidence will be checked by the UOW Verification Team before it is sent to NSW Health to be verified.

NB: If there is a need for you to re-upload and / or correct some evidence, you will be sent an email to your UOW mail address requesting the same. It is important that you follow up on these requests as soon as possible.

Further information can be found from the FAQ’s - NSW Health Student Compliance and verification (PDF) or from the UOW Verification Team

Health placements provide students with an opportunity to work in clinical practice in a variety of settings across the three years of the degree and gain real-world experience in preparation for registration as a nurse. All information regarding the Workplace Experience (WPE) placement component of your program can be found on the Sonia Placement System and further information regarding this will be explained within your WPE subjects.

To understand when you will be attending workplace experience, please consult the School of Nursing WPE Calendar (2022 Calendar (PDF)). This highlights for each year the learning and teaching blocks and the dates for WPE. Please note where there are pattern allocations for WPE placement, this will be allocated by the school of nursing and you will receive information regarding this via SOLS and emails.

Detailed placement information will be provided at your orientation. 

Once you have enrolled in your placement subject, instructions on how to use the placement system (SONIA) and what to expect from placement will be discussed in your subject lectures. 

All information regarding the Workplace Experience (WPE) placement component of your program can be found on the Sonia Placement System and further information regarding this will be explained within your WPE subjects. 

2022 nursing uniform fitting & ordering details

UOW Nursing uniform for work placement

The UOW Nursing student uniform has been specifically designed to meet the NSW Health Uniform Policy (PD2019_012) requirements as well as UOW standards.

The UOW Nursing student uniform consists of:

  • Approved UOW Scrubs
  • Navy or Black leather/vinyl covered-in footwear (heals no higher than 5cm)
  • A UOW Name Badge 

How many scrubs should I order?

In keeping with infection control measures, you are required to wear a freshly laundered set of scrubs each day whilst on placement. As placements can vary between two and five weeks in duration, you will need to have a sufficient number of Scrubs to meet these requirements. We suggest a minimum of two sets of scrubs. 

UNIFORM fitting and ordering process

To try on your new scrubs, you can either go to your campus on the following dates or directly visit the supplier, All Trades Safety & Workwear Supplies, located at 21 Berkeley Rd, Unanderra 2526. 

How to purchase your scrubs?

You can purchase your scrubs in store at All Trades Safety and Workwear Supplies or online from the All Trades Safety & Workwear Supplies website.

Continuing 3rd year students wearing the Blue Shirt with pants, etc. are still able to wear this uniform.

CampusDate and time

Batemans' Bay

Call Campus on 4472 2125

UOW BB Orientation Session

Tuesday 15 February 2022


Call Campus on 6494 7035

UOW Bega Orientation Session

Tuesday 15 February 2022

Exact times and locations for nursing uniform fittings to be provided on the day.


Call Campus on 4448 0888

UOW Shoalhaven Orientation Session

Wednesday 16 February 2022

Nursing uniform fitting session after orientation activities (ie.2:00pm). If you are unable to attend Orientation alternative arrangements can be made.

South Western Sydney

Call Meaghan – 8763 6498

Friday 25 February 2022 from 9am to 2pm.

Southern Sydney

Call Campus on 8536 2000

The Nursing uniform fitting dates are as follows:

2nd years

4 Feb from 10am to 1pm

11 Feb 9.30am to 11.30am

1st years

25 Feb 9.30am to 4pm


Call Campus on 4221 3555

Nursing uniform fittings will be during

UOW Orientation Session

Monday 21 February from 2 pm to 4 pm
Tuesday 22 - Friday 25 February from 10 am to 12pm

Location: Building 41, Room 104

You can also visit our supplier to try on the size range at All Trades Safety & Workwear Supplies,
located at 21 Berkeley Rd, Unanderra 2526.

For more details on the UOW Scrub Uniform, how to order and delivery deadlines from, All Trades Safety & Workwear supplier please refer to the UOW Health Placement Website.

Additional Information

Inherent requirements are the essential components of a course or unit that demonstrate the abilities, knowledge and skills to achieve the core learning outcomes of the course or unit while preserving the academic integrity of the university's learning, assessment and accreditation processes. The inherent requirements are the abilities, knowledge and skills needed to complete the course that must be met by all students. Please review the inherent requirements.

All students and clinical supervisors need to read the WPE Handbook as this outlines the requirements for WPE placements and has information on how to manage many issues and challenges as they arise.

A copy of the WPE Handbook is available within SONIA (from the Home tab).

Other resources, including a copy of the relevant Workplace Assessment Tools, will be made available via SONIA to both students and clinical facilitators once placements (and students) have been allocated.

Students and clinical supervisors can access SONIA through the link below:

Access SONIA

The University has in place policies and practices which outline what is expected of you whilst you are on your placement.

If you have any difficulties whilst on your placement, please contact your relevant placement coordinator for assistance.

Please view the policies and practices which apply to students when on placement.

  • Placement allocation, pattern allocation, placement preferences, unexpected absence from placement, and other administrative matters, contact:

SMAH Student Placement Team (SPT)
Phone: (02) 4221 3338 

  • Requesting a change to placement, advance knowledge of inability to attend placement, requirements for placement such as learning outcomes, contact:

Subject coordinator of the relevant subject 
Refer to the Subject Outline for contact details

  • Support while out on placement, including after-hours support, contact:

Nursing WPE Support Line
Phone: 4221 3338

Online ANSAT Resources for Clinical Supervisors

Online ANSAT Instructions

hello everyone and those who don't know
me I think most people will I'm Maria
McKay I'm the director of clinical
learning and I've got Leo for Leah the
placement team here with me today Lee do
you want to introduce yourself hi
everyone so I think with a lot of you
have had already contact so we so for
the from this session on what you're
going to need to have a some kind of a
device and access to the Internet to
actually be able to complete your online
and set submissions most of you already
use computers or iPads or it doesn't
really matter I think it's accessible on
on all of them and you can also go to
the library in some of the facilities
and utilize their the internet and the
computers there so you need to bear
beyond the UOW internet and then log
into sonya using that so maybe you don't
have to run the UOW just need to beg you
on to Sonya at lea don't you that's on
health related websites so if you google
uow health placements you'll get it um
as well as on your Moodle site as well
the link to Sonja's on there so once
you're in Sonya it looks like this and
all of you would have looked at that
because that's how you find out your
students and so now you don't need to do
anything I don't think with online and
set before you get to play smart that'd
be right Lea yeah no it's once you start
placements yeah I guess the good thing
will be or if you do look at Sonya
before all you want to make sure
everything is okay before you go and
place them one thing you can do is just
to have a quick look whether or
under your students okay to make sure
that you can see those okay yes so you
know the students and then only has the
yeah and the immunization form would be
on there too or was a little nuts yeah
yeah so if I've got eight students late
well I have eight forms yeah so you make
sure you've got the right student yeah
and click on this icon and open that on
so I suppose before you go to placement
that's what you're saying you need to
make sure if you've got eight students
you've got the eight forms for the eight
right students yeah okay so that's all
you need to do before you start your
placement all right yeah yep there's
nothing to fill in the first thing you
will have the first part of it is going
to be the formative assessment
the second part is this summit is said
just importantly for everyone your
formative assessment is expected to be
on the Friday but by the Friday of the
midpoint so if the two week placement
it's Friday
after the first week of CIFOR work
placements the Friday after second
placement we do expect that you you know
we know if you've got a number of
students might not do them all on the
Friday but Thursday Friday we don't want
them done too early and we don't also
don't want them done too late and what
this system is going to give us the
opportunity to do is on the Monday um
after that midpoint we're going to go in
and run a report and we're going to see
any that aren't completed and we'll be
following up to see why student
assessments aren't completed and why
students haven't been given the
appropriate feedback mm-hmm okay so the
first thing you will do you going so
let's say for this place and that's not
a placement will be the midpoint they
start on the fourteen point will be
there 18 October Friday of the first one
you put that in and then you click
through your formulas and you wouldn't
know that better than me and so 3 you
can see here the current one is it the
expect yeah you can see the co 2 u 3 is
expected behaviors and practice forms at
a satisfactory past and so the team have
tried to highlight three for you like it
is on the sheet but unfortunately this
program won't allow that to happen so in
some ways I think that's good because I
think everyone kind of tics are three so
it you know if if and importantly at
this midpoint if you haven't contacted
us in your marker student below three
you should have talked to us and we've
encouraged the students and if they're
marked below three without appropriate
feedback that they contact us as well
because I have just as much right as you
do to contact us and talk to us as well
so then once you click through you then
go and say what do you think is that
students performance overall was
unsatisfactory limited
sake good excellent analysis so again
the satisfactory is a past so don't make
someone a pass then say they're limited
if they're limited you need to represent
that up the top okay and then it asks
you for feedback you can you are able to
cut and paste in into this document so
you can have some comments that are you
know generic but just personalize them
as well so make sure you use people's
name so we want to get person sent
feedback we want to use person so it's
fine for you have a bank of responses I
don't have a problem with that at all
but what I do have is a problem with is
if you don't use someone's name and it's
not personalized to them an example of
their own practice that's not just
that's okay and then so you come to the
bottom and then that's the way the
student then goes in and puts their own
coins every through what you have
written and and comment on gives them an
opportunity to comment on what their
feedback what they've received now
important here there to save the
fullness and you you click safe broth
that's when you want to continue working
on it if you have finished your you're
satisfied with your answers and racism
in you hit yeah with the safe draft -
the students can see it is that right
layer right is alive for everyone can
see everything so there's no problem in
filling it in the night before but just
know the students can see it tonight
before yeah if they're going down
awesome yeah so you would be formative
and then you go to do a sunny so that's
the next thing I have one one important
thing that we haven't mentioned is after
the summative is the attendance page so
each day the students are meant to feel
and so they should feel that in
themselves you can override that as well
and you can fill in as well if you want
to full of students but we're asking
students to do so if your students been
there for six hours and eight you can
you can put that in yeah and then ask
them to contact the subject coordinator
regarding that we would also ask that
you keep an eye on this so that you
don't let the students get to the very
last name then fill it all in so you're
not signing it off every day like you
used to you are submitting it at the end
but we still would like it filled in had
me every day so that the students are up
to date with what's what's going on is
it satisfactory unsatisfactory and
Laurium maybe you want to explain when
result so uhm the results might be
withheld if you've only done the the
formative assessment because the
students had a significant number of
days off in the second week and you're
not happy to submit their second
assessment also if the student was going
to be unsuccessful but you want to talk
to us about that first they would be the
only two things I could think of that
you would withhold the form as anything
else and then again importantly you say
you put your name on that in my case it
would be and then you hit submit for a
two that's submitted and you won't be
able to and it probably won't let me
submit of course I haven't filled in all
the for the fields that I needed to so
that's one
things that if that comes up it just
means you haven't filled in all the
necessary forms and I can see on the
weekends it's got required so they need
to put a zero in for the weekends would
that be right where you can we can
discuss there what do we want to just
make that yeah I can pick it up so it's
not and also just to let you know that
once you hear this this column here will
only update once it's saved or submitted
yeah so don't worry if it doesn't add up
straight away it will add up once you
save it also and then you also submit
they once they've read the summary
comments there will submit from their
side as well and that's when when the
whole form is completed and then once
you go back out here it will say so yeah
zero out of two because we haven't
Sydney should say it will say Indian it
will say two out of two completed yours
one out of one and one out of two okay
well it's all pretty straightforward I
think and so there is also on your
Moodle site there's the frequency
questions and I think they're going to
be up on the Moodle site as well and
your supervisor frankly ask questions
um so you've got an opportunity to go
back and look at those a bit of a cheat
guide as well to think about how how
you're going to use it and then um you
know just making sure that you contact
the student placement time with any
technical kinds of questions that you've
got related to the forum Thank You Leah
that was really helpful and it's going
to be an interesting session so the
students will still have a hard copy
which you don't have to complete you
only complete the soft copy and you only
do the hard copy if there isn't a soft
copy version
all right thank you very much everyone
and we look forward to hearing about how
it's all gone by