Apply for a short course

Please access our online application system to apply for semester exchange, study abroad, and short course programs.

How to apply for a short course

All students participating in an International Short Course or Internship will need to submit an online application through Student Mobility Online (SMO).

There is no deadline to submit an application for an International Short Course or Internship through SMO, but students are encouraged to submit their application as soon as possible in order to be considered for a UOW travel grant. These are available for both domestic and international students at UOW.

SMO application deadlines to be considered for a travel grant:

  • 15 April - for students commencing their overseas program during the UOW winter session (usually between April to August).
  • 15 September - for students commencing their overseas program during the UOW summer session (usually between September to March).

Please note:

  • There are limited travel grants available from each UOW Faculty
  • Students receiving a New Colombo Plan travel grant will not be considered for a UOW travel grant
  • As of the 23 April 2019, an online task through Student Mobile Online replaced paper forms for credit approval. These paper forms for credit approval are no longer being used.

Application procedure

There are two steps in applying for a short course:

  1. Complete the application specific to your program:
    • If you wish to apply for a program through a partner university, please contact the Office of Global Student Mobility (OGSM) and we will instruct you on the application process; OR 
    • If you wish to apply for a program through a Third Party Partner (e.g. CISAustralia, CRCC Asia, Project Everest, etc.) or a non-affiliated provider, you will need to apply directly via their application process. Please see visit their website for more information on how to apply. 
    • If you are applying as part of a faculty-led program you will need to meet any of the application requirements provided by the faculty.
       
  2. Submit an online application to the Office of Global Student Mobility (OGSM):
    • You will be asked to upload a copy of your program acceptance from your short course provider as evidence of your participation in the program. For faculty-led programs, an acceptance email from the faculty is sufficient. 
    • You will need to indicate what kind of credit you would like approved by your faculty. Please see below for further details on applying for credit approval. 

Who can apply

All students (domestic, international, undergraduate and postgraduate) are eligible to participate in an International Short Course or Internship. However, there are restrictions on credit approval and OS-HELP loan eligibility.

Domestic students

Both undergraduate and postgraduate domestic students can participate in a short course program at any time before the completion of their degree.

Please keep in mind that domestic students wishing to apply for an OS-HELP loan must:

  • Be receiving credit towards their degree for their short course program (credit can be specified or unspecified)
  • Have completed 48 credit points of their UOW degree before the commencement of their short course
  • Have at least 6 credit points to return to at the completion of their short course

International students

Both undergraduate and postgraduate international students are welcome to apply for an International Short Course or Internship but must abide by the Department of Home Affairs requirements for international students participating in study outside of Australia. Any periods of study outside of Australia, including single subjects or semester programs, will not be considered as having been done within Australia by the Department of Home Affairs if you apply for a visa which requires two years’ of academic study.


Applying for credit approval

Credit approval is at the discretion of the relevant faculty. After you submit your application through Student Mobility Online (SMO) an “Open Task” will appear on the homepage of the SMO dashboard titled “Apply for Credit”.

Here you will be required to enter the UOW credit you are requesting alongside a syllabus or website link of your short course program for the faculties’ consideration.

There are two types of credit you can apply for:

  • Specified credit – apply for specified credit when your short course program substantially corresponds to a subject offered at UOW. Upon completion of your short course, the UOW subject will appear on your transcript.
  • Unspecified – apply for unspecified credit when your short course program does not substantially correspond to a subject offered at UOW but is still relevant to your academic program, or if you want it to be approved as an elective subject. Upon completion of your short course, unspecified credit will count towards the total number of credit points required to complete your UOW degree. For example, you may receive “6 credit points of unspecified credit at 200-level”.

Please note after the conclusion of your program there will be no grade or mark indicated on your transcript for approved credit and it will not count towards your Weighted Average Mark (WAM).

Faculty-led short course

If you are undertaking a faculty-led short course as a part of a UOW subject, you will still need to apply for credit approval to be directly enrolled in the designated subject. Do not enrol on SOLS into the subject unless directed to by your faculty or OGSM. Upon the completion of your faculty-led program, your credit will appear on your enrolment record alongside a “completion” grade.

No academic credit

It is possible to participate in a short course without receiving academic credit – however, students will be ineligible to receive an OS-HELP loan. If you do not wish to receive credit for your short course please contact OGSM.


Funding options

UOW Travel Grants are available but are limited within each faculty. To be considered for a travel grant you must submit a Student Mobility Online (SMO) application before the below deadlines:

  • 15 April  - UOW winter session (usually between April to August)
  • 15 September - UOW summer session (usually between September to March)

OS-Help Loans are available for domestic students participating in a short course, ensuring they meet the requirements.


Costs

Host University/ Third Party Provider Fees
There are fees associated with participating in an International Short Course or Internship. These are normally payable directly to the short course provider. Some UOW partner universities provide a discount or fee waiver due to our partnership agreements. Short course fees vary between programs, so please read the conditions carefully when selecting a program.

UOW Fees (tuition fees) 
If you are undertaking a short course at one of UOW’s partner institutions you may be eligible for a fee waiver from your program provider. In this instance, students will pay reduced, or no fees to directly to the partner university. Instead, students will be enrolled into a six (6) credit point UOW subject and will pay tuition directly to UOW. These fees can be deferred through HECS if this is your preferred tuition payment method.

If you are undertaking a program at a partner university please contact OGSM to discuss fee payment for your program. For Third Party Partners, such as AIM Overseas, CIS Australia or Project Everest, students are not charged UOW tuition fees but pay a regular fee directly to the partner.

Insurance ($0)
All UOW students who submit a short course application are automatically covered by UOW’s comprehensive travel insurance policy for the duration of their International Short Course or Internship program, including two days’ of coverage on either side. Please note: students will need to arrange additional travel insurance for all personal or leisure travel outside of these dates.

Additional costs
These can include flights, visas and living expenses, which vary depending on the country and short course program.

UOW Faculty-Led Overseas Program
These are short course programs arranged by UOW faculties. They are run throughout the year and involve groups of UOW students travelling overseas together with academic staff. In these cases, students are guided through the short course application process by their UOW subject coordinator(s) and the OGSM team.