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UOWx record

The UOWx record is your co-curricular transcript which includes all UOWx recognised activities that you’ve met the minimum requirements for. This official UOW document is issued alongside your formal graduation documents through My eQuals and can be used as evidence to showcase the skills and knowledge you have gained on top of your degree. Students can continue engaging in UOWx recognised activities and claiming their hours throughout 2020 despite COVID-19.

How do I receive the UOWx record?

Step 1 - Check out your options

You can find over 170 activities on the 'Find an activity' section of our website.

Step 2 - Get involved

Every activity recruits students a little differently. Once you have found an activity that interests you, make sure you check out the 'How do I apply' section on that activities page. There you can find further information on how you can get involved.

Step 3 - Log your hours OR check your record

A. For some co-curricular activities, UOWx will be able to obtain the detail of your involvement directly from the program/activity coordinator. You can just check your record via Moodle throughout the year.

B. For other activities, you will need to log your involvement directly on Moodle.

LOG MY HOURS - Moodle Login

Claiming your hours on Moodle

Step by step instructions to claim co-curricular involvement for your UOWx record.


Q. How do I get recognition for any external activities I have engaged with?

If you have engaged in co-curricular activities outside the university, you may be able to add this to your UOWx record. This may include your active participation in a workshop, conference or seminar that is offered by an external organisation or your volunteer work with a community organisation. For more information and on how to apply for recognition, please follow the below links:

Q. What if there is a mistake on my UOWx record?

If there is a mistake on your UOWx record, you can request to have your record reviewed and your UOWx record may be reproduced. Please complete the Review of Online Claims form.

Q. What will be on my UOWx record?

Listed on your UOWx record will be the recognised co-curricular activities you have completed the minimum requirements for whilst at UOW. In addition to these activities, students can receive recognition for their active participation in a workshop, conference or seminar that develops their leadership, employability or academic skills. Workshops must be a minimum of 2 hours in length. Your co-curricular activities will be grouped under the following headings or categories on your record transcript:

  1. Leadership/mentoring roles
    This applies to a student who is recruited into a volunteer, paid or compensated role, that contributes to the delivery of a university or community based program/project. Students must complete the minimum hourly requirements for the particular activity within a calendar year to graduate with this activity on their UOWx record. 

  2. Program/project participant
    This applies to a student who voluntarily participates in or completes a university program or project. Students must complete the minimum hourly requirements for the particular activity within a calendar year to graduate with this activity on their UOWx record. 

  3. Memberships and other co-curricular engagement
    A student who is engaged in other 'one-off' co-curricular activities including club/society membership.
Q. When do I receive my official UOWx record?

To see your UOWx record prior to graduation, you can download an interim record from any UOWx Moodle you are currently enrolled in by clicking the "Print Interim Record" button. If you are not enrolled in a UOWx activity on Moodle, email the UOWx team with your student number and ask for a copy. Please note that the interim record is NOT the official UOWx record.

Your official UOWx record is issued to you upon graduation alongside other official graduation documentation, such as the Testamur & Academic Transcript.

Since December 2018, UOW has been issuing digital academic documents to onshore graduating students through My eQuals, a secure third party platform that allows universities to host and authenticate digital documents, and students to access and share those documents with third parties.

UOWx documents such as the UOWx Record are being issued in accordance with the transition toward My eQuals undertaken by UOW.

For more information on how to access your My eQuals is found on the "My eQuals - digital academic documents" page.