How to serve a Subpoena on UOW
When issuing a Subpoena or similar order for production to the University, to avoid the risk of substantial delays, please ensure the correct address for service is used.
Address for service
The Proper Officer
Information Compliance Unit
University of Wollongong
Level 1, Building 22, Room 103
Wollongong NSW 2522
Phone: (02)4221 4368
Service of a subpoena, summons or statutory notice or order is preferred via the above email.
If a service is by email, a hard copy is not required to be served personally or by post.
Service is also accepted by delivering or posting a copy of the subpoena, summons or statutory order at the above address.
Compliance time or return date
The University is a very large organisation and therefore does not hold all documents centrally.
When issuing a subpoena, please allow a minimum of 14 days so that the University is able to conduct a thorough search of the information that is within the scope of the subpoena.
If the University is unable to produce the information within the required timeframe, we may contact you to seek an extended court return date.
Description of information
A clear description of the information you are seeking can save considerable time in locating it across the University.
Details that help the University locate relevant information include:
- the person’s date of birth;
- where a person is/was an employee, their employee number;
- where a person is/was a student, their student number;
- the date range that relates to the scope of the information being sought;
- any specific areas from which the information is being sought. For example, counselling services, student accommodation, a specific faculty, Higher degree research office or human resources'
- the type of information being sought. For example, academic record, assessment results, employee payment summaries etc.
The University regularly receives Subpoena seeking information about students, such as: “all transcripts, results, timetables, attendance sheets and medical records relating to John Doe”.
The scope of this Subpoena is seeking information from a broad range of University departments, including the Student Services Division, the relevant faculty, Student Accessibility and Inclusion (SAI), the learning centre, accommodation services, and may involve seeking records from individual subject coordinators and tutors regarding timetables and attendance sheets, or if a post graduate student, the Higher Degree Research Office.
If you do not intend the Subpoena to be that broad, please limit the list records that you actually want, such as academic transcripts and documents held by the Student Services Division and relevant faculty regarding the student’s academic progress.
The University expects to receive a minimum of $30.00 conduct money. Conduct money can be provided in the form or a cheque payable to University of Wollongong. Electronic funds transfer is also available. Contact firstname.lastname@example.org to arrange this form of payment.
The University may also charge additional compliance costs where the processing of the subpoena exceeds a reasonable timeframe. In these circumstances, the University will contact you to discuss payment of the additional costs.
The minimum amount of conduct money provided with a Subpoena should be $30.00. Please make cheque payable to: University of Wollongong.