Refer to the topics below for answers to frequently asked questions about graduation. If you can't find an answer to your query, please contact us.
Applying to graduate
- What’s the difference between applying to graduate and attending a graduation ceremony?
- I do not wish to attend the ceremony, do I still need to apply to graduate?
- My SOLS isn’t working. How can I apply to graduate?
- If I sit a supplementary or deferred exam, will I still meet the deadline to graduate and receive my documents?
- I have appealed my marks/results. Can I still attend the July ceremony?
You must apply to graduate in order to have your course conferred. Conferral is the process of 'officially validating' or finishing your course.
Once your course is conferred, your official documents will be posted to you and also issued digitally via My eQuals. You can also commence using your qualification, title and post-nominals.
When you apply to graduate, you can choose whether you would like to attend a graduation ceremony. A ceremony involves dressing in academic dress, being announced and presented to the University's highest officials, and celebrating with your family and friends.
You can find out more about what's involved in a graduation ceremony on the your graduation day webpage.
Yes, you still need to apply to graduate in order to have your course conferred and receive your official documents.
Students who wish to apply to graduate must submit their application via the 'Graduation Application' menu in SOLS.
Visit the SOLS help webpage for information on accessing SOLS, including how to reset your password.
Alternatively, you can use your student ID card barcode to login.
If you are still having issues, please contact Student Services.
If you have to sit a supplementary or deferred exam, your results will not be finalised in time to meet critical conferral and graduation deadlines. This means you will have to apply to graduate in the next available round. Then, once your course has been conferred, you will be able to attend a ceremony (if you choose) and receive your official documents.
Due to the timing of graduation ceremonies, if you appeal your marks/results you will not be able to attend the July ceremony.
Please ensure you submit your application to graduate for Spring conferral. Applications open for Spring conferral on 2 August.
- I am not attending a graduation ceremony. Do I still need to pay the graduation fee?
- How and when do I pay my graduation fee if I am attending a ceremony?
- Does the graduation fee include hiring of the academic dress?
If you elect to attend a ceremony, the graduation fee will be available in SOLS by the date advertised on the graduation key dates. There are a number of ways you can pay your graduation fee - please refer to the fees website for payment options.
Yes, the graduation fee covers the cost of hiring your academic dress, including gown and hood. You will also be given a trencher (hat) or bonnet (PhD students only) to keep.
Enquiries regarding the purchase of academic dress may be directed to the Unishop.
Please note that if you purchase your academic dress, you are still required to pay the graduation fee.
- Can I get my hardcopy official documents earlier than outlined?
- I haven’t received my hardcopy official documents. What do I do?
- Will I also receive digital official documents?
- When can I expect to get my digital official documents?
- How do I access my My eQuals digital official documents?
- What happens if I haven't received my digital official documents?
- How much will digital official documents cost?
- Where can I find out more about My eQuals?
- What is the Australian Higher Education Graduation Statement (AHEGS)
No. All hardcopy official documents are posted to students and cannot be obtained any earlier.
Refer to the graduation key dates for information on when you expect to receive your documents.
Hardcopy official documents will be sent to you by DHL Couriers. Visit the official documents webpage for more information about postage.
Digital official documents will be issued slightly earlier than your hardcopy documents. Refer to the graduation key dates for information.
Digital documents will be issued free of charge to graduating students.
Once issued, digital official documents, generally, should not have to be re-issued. There may be circumstances, however, where you might need a document to be re-issued.
If this is due to an error, and that error is by UOW, then we will correct that error and re-issue the document free of charge.
If this is due to another reason (legal change of name, marriage etc) then the re-issue may incur a fee.
Find out more on the official documents webpage.
Graduates will be issued an Australian Higher Education Graduation Statement (AHEGS) via My eQuals.
AHEGS is a Commonwealth initiative that has been introduced to make Australian qualifications* more widely recognised internationally.
The Graduation Statement includes information about the award, the awarding institution and the Australian higher education system, providing potential employers and other institutions a greater understanding of the achievements of the graduate.
UOW provides its graduates with a Graduation Statement in addition to a Testamur and Academic Transcript. The template for the UOW Graduation Statement is based on nationally agreed specifications approved by the Department of Education.
Graduation Statements may assist Australian graduates in obtaining employment or pursuing further education abroad.
*Australian qualifications are based on the Australian Qualifications Framework (AQF). The AQF comprises a set of national qualifications (i.e. awards), titles and descriptors, and also specifies the main criteria for defining qualifications based on the general characteristics of learning outcomes at each level.
All qualifications awarded by registered higher education institutions must comply with the AQF.
For more about your qualification go to information on the Australian Qualifications Framework.