EndNote is reference management software used to manage bibliographies and references for UOW students and staff.

Using EndNote at UOW

Use EndNote to:

  • manage information sources when writing essays, articles and theses.
  • store information sources such as journal articles, ebooks and more.
  • format and generate your reference list/bibliography in Microsoft Word using the citation style of your choice.

Our site licence allows all current UOW students and staff to download and use EndNote.

Although EndNote is available to all students, it is designed for postgraduate and research students who typically need to manage a very high number of references. If you're an undergraduate student, you may like to explore some alternative referencing tools before deciding to use EndNote.

EndNote is available on most computers across UOW campuses. The current version supported by UOW is EndNote21.

Installing EndNote

For Windows

  1. Download Endnote21win.zip (Log in with your UOW username and password when prompted).
  2. Find the downloaded file Endnote21win.zip in your Downloads folder or search for it on your computer.
  3. Right-click on Endnote21win.zip and select "Extract All" (or select "Send to", then "Extract here (in new folder)").
  4. The folder Endnote21win should open automatically.
  5. There should be two files: EN21Inst.msi and Licence.dat.
  6. Double-click EN21Inst.msi to run the install and follow the prompts.

For macOS

  1. Download Endnote21mac.dmg (Log in with your UOW username and password when prompted).
  2. Find the downloaded file Endnote21mac.dmg in your Downloads folder and double-click it to mount the disk image.
  3. Double-click EndNote21.pkg and follow the prompts.

Important step after installing EndNote21

To create an online backup from EndNote desktop, create a compressed library, click sync, sign up for an EndNote online account.



Installing EndNote for Windows

This video shows you the steps to download and install EndNote for Windows.

This video shows how to install a UOW licensed version of EndNote.

Firstly we show the location of the downloaded zip folder in different browsers and secondly how to extract and install the file to ensure that you have the UOW licensed version.

You can download EndNote for Windows and Mac from our Endnote website uow.edu.au/Library/Endnote.

We will be demonstrating using Windows.

Please note that if you are using a Mac we highly recommend you use the Firefox browser when working with EndNote. Safari and EndNote do not always work well together.

Downloading EndNote

From the UOW EndNote website, click “Download EndNote zip file”.

Log in with your UOW username and password.

In this part of the video, the screen shows the location of the zip folder for three different browsers.

In Google Chrome, the downloaded zip folder will be at the bottom left of your browser, click this folder to open.

For Firefox, you will see a pop up box. Select Save As, Click OK. The downloaded zip folder will be at the top right of your browser, click this folder to open.

For Microsoft Edge, you will see a pop up box at the bottom of the screen for the downloaded zip folder. Select Open.

Installing EndNote

This part of the video shows how to install the UOW licensed version of EndNote for Windows.

The screen shows the Downloads folder containing files ending in .inst and .dat. The steps will be the same irrespective of the browser you use.

This next step is important to ensure that you have a UOW licensed version of EndNote and not a 30 day trial.

Place your curser slightly to the right of the .inst file.

Right click and select Extract All.

Make sure “Show extracted files when complete” is ticked.

Click Extract.

Double click the .inst file, this will install the UOW licensed version of EndNote.

Installing the UOW Harvard style for EndNote

Check your Subject Outline for information about what referencing style you should be using. Popular styles at UOW are UOW Harvard (author-date), APA, AGLC and Footnoting. 

If you are using UOW Harvard, you will need to download and manually install the EndNote style for it.

  1. Ensure you already have EndNote installed on your computer (see instructions above).
  2. Download UOWHarvard.ens
  3. Find the downloaded file UOWHarvard.ens on your computer and double-click it. It will open in EndNote.
  4. Save the style as UOW Harvard (File > Save As), removing the word "copy" if required.
  5. Close the style (File > Close Style).
  6. From within your EndNote library, find the style drop down box (top left area on Windows and bottom right on Mac) and Select Another Style, select UOW Harvard then select Choose.

Installing the AGLC4 style for EndNote

Our Legal Research guide will show you how to download and install the AGLC4 style for EndNote.

5 top tips for using EndNote

  1. Only create and use one EndNote library. To organise references in your EndNote library, use the Groups function.

  2. Store your EndNote library (containing files .enl and .data) on your computer’s hard drive. Don’t store in cloud storage or on a network drive. To backup your EndNote library use the Compressed Library function.

  3. Use the EndNote toolbar in Word to insert, delete or edit references (e.g. add page number). Use the EndNote program to correct reference details (e.g. spelling errors).

  4. Be careful removing duplicates from your EndNote library. Check the unique number of each record to ensure you don’t remove the one linked to your Word document.

  5. Before moving text or merging chapters in Word, unformat references e.g. {Smith, 2017 #2} to avoid corrupting your document.

You may also find it helpful to search our Frequently Asked Questions (FAQs).

Introduction to EndNote – Part 1

This video will help you learn how to create and save your EndNote Library, manually add new references, export search results, create groups, and delete references.

Create a new EndNote Library

To create an EndNote Library in EndNote20 click 'File' in the top menu bar and select 'New'. A save window appears. The default file name is 'My EndNote Library', you can change this if you wish. Click 'Save'. Your references will appear under 'All References' once you've added them.

Add a reference manually

There are many ways to add references. We are going to add references manually, through direct export from a database. To add a reference, click on 'References' in the top menu bar and select 'New Reference'. The default reference type is Journal Article. In most cases you can directly export into EndNote, however if you wanted to add a website as a reference you will need to add it manually.

Change the Reference Type to Web Page using the drop-down menu and fill in the other required fields. Please note, if you are entering a corporate author, you will need a comma at the end so that EndNote doesn't think it is a person's name and formats correctly in your bibliography. Example: Australian Taxation Office(comma). Author names should be listed one per line and formatted as follows: surname, comma, space and initial. Be careful of punctuation as an error here will be an error in your bibliography. Once you have filled out the fields, click 'Save' at the top right of the form. Close the window by clicking on the x at the top right. We now have our first reference in our Library, it will appear under 'All References'.

Direct export from Library SEARCH

Go to the Library homepage and search for your topic in Library SEARCH. From your search results, select the references you want to add to EndNote by clicking the pin to the right of each title. This will save it to your favourites. To go to your favourites, select the pin icon from the top menu bar. Select one or more references to send to your EndNote Library by clicking the tick box to the right of the titles. Select the ellipsis beside 'My Favourites'. Select 'EXPORT RIS (ENDNOTE)', click on 'DOWNLOAD'.

Other databases will work in a similar way. Look for an export link or button, this may be under 'Save' in some databases.

Organise and delete your references

EndNote Groups are folders used to organise your references. Your EndNote Library could have hundreds of references, Groups help you organise them. Right click 'My Groups' from the left-side menu. Select 'Create Group' and give your group a name in the field that appears, press 'enter'. Within 'All References' highlight the references you would like to place into groups and drag and drop them into the group folder.

Groups contain a copy of your references. Deleting a reference from a group does not delete it from your Library. You can delete or rename groups by right clicking on 'My Groups' and selecting the relevant option.

To completely remove a reference, click on 'All References' from the left-side menu. Select the reference you wish to delete and drag and drop it into the Trash in the left-side menu. To remove it completely, right click on 'Trash' and select 'Empty Trash'. You will get the warning message that this cannot be undone, click 'Yes'.

Save your EndNote Library

EndNote uses two files to hold your references, your EndNote Library file and the associated data folder. These need to be together at all times. To make sure of this, do not move your EndNote Library into a different folder and always use the compressed Library for saving a backup.

To save your Library, click 'File' from the top menu bar and select 'Compress Library' (this will keep these two files together). A pop-up window appears, click 'Next'. A save window appears. Save onto your computer, a usb or in the cloud. Including the date in the file name is good practice. Do not open this file from the cloud as it may corrupt your Library, simply drag it back onto the computer you want to work on and then open the file and continue working.

In part two we will look at working with the EndNote toolbar in Word.

Introduction to EndNote – Part 2

This video will help you learn how to use the EndNote toolbar in Word to insert, edit and remove citations in a Word document.

When you download EndNote, a new EndNote toolbar will be added to your Microsoft Word program. You can use the features of this tool to insert references and format your bibliography.

How to insert a citation in your Word document

Place the cursor where you want to insert a citation.

Select the reference from your Endnote library.

In your Word document, select the small drop-down arrow from the "insert citation" menu and then click on "insert selected citations".

To select multiple references: select them in your EndNote library. Hold CRTL plus click (on Windows computers) and command and click on macOS. In your Word document, click on "insert selected citations".

You can see the in-text reference being inserting correctly and the corresponding references are inserted in your bibliography, formatted to the referencing style you have chosen.

This can be changed to another style from the "Referencing styles" drop down box here (located in the top ribbon menu).

How to add a page number to an in text reference

As EndNote uses hidden field codes you will be unable to edit in Word.

If you need to add a page number, select "in-text reference".

Click "edit and manage citations", enter the page number and click ok.

How to delete a reference in your Word document

To delete a reference, highlight the in-text citation, click on "edit and manage citations", select "remove citation".

Errors in a reference

If you see an error, you will need to make the edit to the EndNote record.

For example, if I knew this was the wrong year, I would go to EndNote, open the record and make the change and save.

Then go back to your Word document and click "update citations and bibliography" to apply the changes.

Remember: the information in your Word document is being drawn from your EndNote library.