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EndNote

New UOW Library System launching 9 December 2020

We're implementing a new Library System to deliver user-centred digital services.

Find out more and what you might need to do to be ready.

EndNote is reference management software used to manage bibliographies and references.

Using EndNote at UOW

Use EndNote to:

  • manage information sources when writing essays, articles and theses.
  • store information sources such as journal articles, ebooks and more.
  • format and generate your reference list/bibliography in Microsoft Word using the citation style of your choice.

Our site licence allows all current UOW students and staff to download and use EndNote.

Although EndNote is available to all students, it is designed for postgraduate and research students who typically need to manage a very high number of references. If you're an undergraduate student, you may like to explore some alternative referencing tools before deciding to use EndNote.

EndNote is available on most computers across UOW campuses. The current version supported by UOW is EndNote X9.

Installing EndNote

For Windows

  1. Download EndnoteX9win.zip (Log in with your UOW username and password when prompted).
  2. Find the downloaded file EndnoteX9win.zip in your Downloads folder or search for it on your computer.
  3. Right-click on EndnoteX9win.zip and select "Extract All" (or select "Send to", then "Extract here (in new folder)").
  4. The folder EndnoteX9win should open automatically.
  5. There should be two files: ENX9Inst.msi and Licence.dat.
  6. Double-click ENX9Inst.msi to run the install and follow the prompts.

For macOS

  1. Download EndnoteX9mac.dmg (Log in with your UOW username and password when prompted).
  2. Find the downloaded file EndnoteX9mac.dmg in your Downloads folder and double-click it to mount the disk image.
  3. Double-click EndNoteX9.pkg and follow the prompts.

Installing EndNote for Windows

This video shows you the steps to download and install EndNote for Windows.

This video shows how to install a UOW licensed version of EndNote.

Firstly we show the location of the downloaded zip folder in different browsers and secondly how to extract and install the file to ensure that you have the UOW licensed version.

You can download EndNote for Windows and Mac from our Endnote website uow.edu.au/Library/Endnote.

We will be demonstrating using Windows.

Please note that if you are using a Mac we highly recommend you use the Firefox browser when working with EndNote. Safari and EndNote do not always work well together.


Downloading EndNote

From the UOW EndNote website, click “Download EndNote zip file”.

Log in with your UOW username and password.

In this part of the video, the screen shows the location of the zip folder for three different browsers.

In Google Chrome, the downloaded zip folder will be at the bottom left of your browser, click this folder to open.

For Firefox, you will see a pop up box. Select Save As, Click OK. The downloaded zip folder will be at the top right of your browser, click this folder to open.

For Microsoft Edge, you will see a pop up box at the bottom of the screen for the downloaded zip folder. Select Open.

Installing EndNote

This part of the video shows how to install the UOW licensed version of EndNote for Windows.

The screen shows the Downloads folder containing files ending in .inst and .dat. The steps will be the same irrespective of the browser you use.

This next step is important to ensure that you have a UOW licensed version of EndNote and not a 30 day trial.

Place your curser slightly to the right of the .inst file.

Right click and select Extract All.

Make sure “Show extracted files when complete” is ticked.

Click Extract.

Double click the .inst file, this will install the UOW licensed version of EndNote.

Installing the UOW Harvard style for EndNote

Check your Subject Outline for information about what referencing style you should be using. Popular styles at UOW are UOW Harvard (author-date), APA, AGLC and Footnoting. 

If you are using UOW Harvard, you will need to download and manually install the EndNote style for it.

  1. Ensure you already have EndNote installed on your computer (see instructions above).
  2. Download UOWHarvard.ens
  3. Find the downloaded file UOWHarvard.ens on your computer and double-click it. It will open in EndNote.
  4. Save the style as UOW Harvard (File > Save As), removing the word "copy" if required.
  5. Close the style (File > Close Style).
  6. From within your EndNote library, find the style drop down box (top left area on Windows and bottom right on Mac) and Select Another Style, select UOW Harvard then select Choose.

Installing the AGLC3 style for EndNote

Our Legal Research guide will show you how to download and install the AGLC3 style for EndNote.

Using the "Find Full Text" option

To use the "Find Full Text" option you will need to add the UOW Open URL Path and authentication links.

In EndNote go to

  1. Edit > Preferences (Windows) OR  EndNote X9 > Preferences (MAC)
  2. Select "Find Full Text"
  3. Enter the URL's as below

Open URL Path: https://ey9ff7jb6l.search.serialssolutions.com

Authenticate with URL: https://ezproxy.uow.edu.au/login?url=

Select: Apply > OK

5 top tips for using EndNote

  1. Only create and use one EndNote library. To organise references in your EndNote library, use the Groups function.

  2. Store your EndNote library (containing files .enl and .data) on your computer’s hard drive. Don’t store in cloud storage or on a network drive. To backup your EndNote library use the Compressed Library function.

  3. Use the EndNote toolbar in Word to insert, delete or edit references (e.g. add page number). Use the EndNote program to correct reference details (e.g. spelling errors).

  4. Be careful removing duplicates from your EndNote library. Check the unique number of each record to ensure you don’t remove the one linked to your Word document.

  5. Before moving text or merging chapters in Word, unformat references e.g. {Smith, 2017 #2} to avoid corrupting your document.

You may also find it helpful to search our Frequently Asked Questions (FAQs).

Introduction to EndNote – Part 1

This video will help you learn how to create and save your EndNote library, manually add new references, export search results, create groups, and delete references.

To create an EndNote library, go to "file", "new". The default name is "My EndNote library". You can change this if you wish. Click "Save".

Endnote uses multiple windows. Our references will appear in here. There are many ways to add references. We are going to add references manually, through direct export from a database, and from Google Scholar.

Add a reference manually

To add a reference manually, click on "references", "new reference". This is the reference window. The default reference type is "journal article". In most cases you can directly export into EndNote.

However, if you wanted to add a website as a reference you will need to add it manually. Change the reference type to "webpage" and fill in the required fields.

Please note, if you are entering a corporate author you will need to add a comma at the end so that EndNote doesn't think it's a person's name, and formats it correctly in your bibliography.

Example: Australian Tax Office. Author names should be listed one per line: surname, comma, initial. Be careful of punctuation as an error here will be an error in your bibliography. Close the window to save.

Direct export from Library search

From your search results, select the references you want to add to EndNote by clicking on the folder next to each reference. Go to "folder view", select all, click on "export".

Other databases will work in a similar way. Look for an export link or button; this may be under "save" in some databases. Make sure to select "EndNote uses RIS format" then "save". You now have the references in your EndNote library.

Direct export from Google Scholar

From your results page, click on "cite", select "EndNote". You can see the reference has been imported. If you get a file downloading, click on that file to import. EnNnote shows you the last reference imported. To see all references in your library, click on "all references".

Change referencing style

The default referencing style when you first install EndNote is annotated. This can easily be changed from the drop down box to another style.

EndNote comes with many built-in styles, however, if you need to use UOW Harvard this is a separate file you will need to download from our EndNote guide.

Organising and deleting your references

"Groups" are folders used to organise your references. Your EndNote library could have hundreds of references. "Groups" helps you organise them. Right click "my groups", select "create group", give your group a name.

Highlight references and drag them in your relevant group folder. These are a copy of your references. Deleting a reference from a group does not delete it from your library. You can delete or rename groups by right-clicking on it and selecting the relevant option.

To delete a reference, select all references, highlight the reference or references you want to delete, and press "delete" on your keyboard. It will now be in the trash. Empty the trash to completely remove them.

Saving your EndNote library

EndNote uses two files to hold your references: your "EndNote library" file and the "Associated data" folder. These need to be together at all times. To make sure of this, do not move your EndNote library into a different folder and use compressed library for saving.

To save your library, select "file", "compressed library". This will keep these two files together. Save onto your computer, a USB, or in the cloud. Do not open this file from the cloud as it may corrupt your library. Simply drag it back onto the computer you want to work on and then open the file and continue working. Giving this file a date is good practice.

 

In part two, we will look at working with the EndNote toolbar in Word.

Introduction to EndNote – Part 2

This video will help you learn how to use the EndNote toolbar in Word to insert, edit and remove citations in a Word document.

When you download EndNote, a new EndNote toolbar will be added to your Microsoft Word program. You can use the features of this tool to insert references and format your bibliography.

How to insert a citation in your Word document

Place the cursor where you want to insert a citation.

Select the reference from your Endnote library.

In your Word document, select the small drop-down arrow from the "insert citation" menu and then click on "insert selected citations".

To select multiple references: select them in your EndNote library. Hold CRTL plus click (on Windows computers) and command and click on macOS. In your Word document, click on "insert selected citations".

You can see the in-text reference being inserting correctly and the corresponding references are inserted in your bibliography, formatted to the referencing style you have chosen.

This can be changed to another style from the "Referencing styles" drop down box here (located in the top ribbon menu).

How to add a page number to an in text reference

As EndNote uses hidden field codes you will be unable to edit in Word.

If you need to add a page number, select "in-text reference".

Click "edit and manage citations", enter the page number and click ok.

How to delete a reference in your Word document

To delete a reference, highlight the in-text citation, click on "edit and manage citations", select "remove citation".

Errors in a reference

If you see an error, you will need to make the edit to the EndNote record.

For example, if I knew this was the wrong year, I would go to EndNote, open the record and make the change and save.

Then go back to your Word document and click "update citations and bibliography" to apply the changes.

Remember: the information in your Word document is being drawn from your EndNote library.

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