Application Procedure

Ten steps to going on exchange

Step 1: Come and visit the Office of Global Student Mobility at Student Central and explore our Exchange library resources to work out what are the best programs for you.

Step 2: Check application criteria and deadlines
Applicants must ensure they meet the program criteria before applying. 

Applications must be submitted by the appropriate deadline each session.  

Step 3: Research & plan
You will need to initiate your own research into finding the host university and study program that suits your needs.

Step 4: Meet with your faculty
It is important to discuss your individual study plan with your faculty to ensure you make informed decisions about which host university preferences to select, and which subjects may be approved for credit transfer at UOW.

Step 5: Complete the Online Exchange Application

As part of your online exchange application, you will be asked for the following: 

  • Three partner university preferences from the correct deadline region
  • A 500 word statement outlining your reasons for participating in the Exchange Program
  • Information regarding how you plan to finance your exchange
  • The names of two referees- these must be UOW academic staff members who have taught you in the last year

You will be asked to enter your Study Plan Proposal as part of your online application. Once your application has been submitted, your Study Plan Proposal will be sent to the Associate Dean International (or delegate) of your faculty for approval. Should your faculty wish you to make any adjustments, you will receive an email notification to log into Student Mobility Online to view the faculty member’s comments and ammend your study plan accordingly.You will need to submit a Credit for Prior Learning-Exchange Form once you have been placed in one of your preferences. 

Step 6: Attend an exchange interview
All applicants are required to attend a formal interview to determine their academic and personal suitability for exchange. Issues raised by the selection committee may include your motivations for studying overseas, how the experience will benefit your academic goals and career plans, and the reasons for your host university preferences.

Step 7: Acceptance to the exchange program
You will receive written notification of the outcome of your exchange application as soon as possible after interviews have been conducted. Successful applicants will also be advised which host university they have been nominated to.

Step 8: First Pre-Departure preparations
A compulsory pre-departure session will be held shortly after your acceptance into the exchange program. All students going on exchange to your host region will be present. You will prepare for this session by completing several Modules through eLearning.

Step 9: Acceptance to your host university
The Office of Global Student Mobility team will assist you to make a formal application to your nominated host university. Although very few students are rejected, the host university does reserve the right to accept or reject nominees for exchange. If successful, you will receive an official letter of acceptance from the host university and additional information to help you prepare for your studies there.

Step 10: Final Pre-Departure preparations
A compulsory pre-departure session (for ALL students going on exchange) is held during study recess each session. This session covers academic issues, money matters, health & safety, travel tips, and much more! Once again, you will prepare for this session by completing several Modules through eLearning.

Then You're Ready to GO ON EXCHANGE!
Study, make new friends, see the sights and make the most of this opportunity of a lifetime!


Last reviewed: 5 September, 2018