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Student forms

Submitting applications and forms

From time to time, students may need to submit an application and/or student form related to their studies.  To get started, view the list below.  Alternatively, if you can't see the form you need,  feel free to email the Student Service, Student Central team via: askuow@uow.edu.au 

Each application or student form will have specific information on how, and where to submit the documentation.  If you are arranging for a third party to collect documentation on your behalf, an Authorisation Form must be completed in SOLS.

Official documentation

FormDeadline
Academic transcripts No cut off date. Will show only subjects with grades released to date.
AHEGS Available after degree is conferred (for degrees conferred December 2010 onward).
Replacement testamur Available after degree is conferred, if original is lost or damaged or if name has changed.
Student letters Various (see student letters via UOW Official documentation)

Subject related forms

FormDeadline
Study addition form ‘Last day to add subject with approval of Head of Department’ for the session, as per session key dates  
(more information)
Study abroad subject addition form ‘Last day to add subject with approval of Head of Department’ for the session, as per session key dates 
(more information)
Amendment to academic record form Applications can be received no later than four (4) weeks after the release of results, as per session key dates
More information via continuing or re-enrolling / withdrawing from subjects
Provisional waiver application Check SOLS homepage for open and close application dates (normally prior to the session census date, as per key dates (more information)
Late withdrawal without academic penalty form Before end of last teaching week for session as per session key dates (more information)

Course related forms

FormDeadline
Course transfer form - Undergraduate Varies for each Faculty. Check details on form.
Course transfer form - Postgraduate Varies for each Faculty. Check details on form.
Declare or change major or minor form Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate.
International studies minor form Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate.
Credit for prior learning - Coursework Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate. More information
Learning statement - Coursework Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate.
Advanced standing - HDR Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate. Contact Graduate Research School
Bridging course application Closing date as per Bridging courses information

Taking a break from study

FormDeadline
Leave of absence - Undergraduate domestic (apply in SOLS - student forms)

Census date as per key dates (more information)

Leave of absence - Undergraduate domestic 12 months leave already taken Census date as per key dates 
Leave of absence - Postgraduate Domestic Census date as per key dates  
Leave of absence - Higher Degree Research (domestic and international) Census date as per key dates 
Leave of absence -  International Census date as per key dates  

International student specific

FormDeadline
Reduced study load application (apply in SOLS To avoid financial liability, prior to the census date for the session, as per key dates 
COE extension (apply in SOLS) No earlier than three (3) months prior to your visa expiration date (more information)
Letter of release  To avoid financial liability, prior to the census date for the session, as per key dates
Course withdrawal application  To avoid financial liability, prior to the census date for the session, as per key dates

Fees and money

FormDeadline
Appeal against late fee No cut off date.  Must be settled to avoid results and documentation withholds (more information)
Refund of fees application (Domestic students) No later than 12 months after withdrawal of subject or last day of session, as per key dates
(more information)
Refund of fees application (International students) No later than 12 months after withdrawal of subject or last day of session, as per key dates
(more information)
Request to transfer credit form (to UOWC or accommodation) No cut off date.

Cross institutional and non-award study

FormDeadline
Cross institutional study at UOW form One (1) week prior to start of session, as per key dates 
Cross institutional study at another university Check with University whom the application is with.
Non-award study at UOW form One (1) week prior to start of session, as per key dates 

Need help?

Coursework students can contact the Student Service team in Student Central.  HDR students should contact the Graduate Research School.

Submitting applications and forms

From time to time, students may need to submit an application and/or student form related to their studies.  To get started, view the list below.  Alternatively, if you can't see the form you need, feel free to email the Student Service, Student Central team via: askuow@uow.edu.au 

Each application or student form will have specific information on how, and where to submit the documentation.  If you are arranging for a third party to collect documentation on your behalf, an Authorisation Form must be completed in SOLS.

Official documentation

FormDeadline
Academic transcripts  No cut off date. Will show only subjects with grades released to date.
AHEGS Available after degree is conferred (for degrees conferred December 2010 onward).
Replacement testamur Available after degree is conferred, if original is lost or damaged or if name has changed.
Student letters Various (see student letters via UOW Official documentation)

Subject related forms

FormDeadline
Subject addition form ‘Last day to add subject with approval of Head of Students for the session, as per session key dates
Amendment to academic record form Applications can be received no later than four (4) weeks after the release of results, as per session key dates.  More information via continuing or re-enrolling / withdrawing from subjects
Provisional waiver application (apply in SOLS) Check SOLS homepage for open and close application dates (normally prior to the session census date, as per key dates (more information)
Late withdrawal without academic penalty form Before end of last teaching week for session as per session key dates.

Course related forms

FormDeadline
Course transfer form - Undergraduate Varies for each Faculty. Check details on form.
Course transfer form - Postgraduate Varies for each Faculty. Check details on form.
Declare or change major or minor form Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate.
International studies minor form Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate.
Credit for prior learning - Coursework Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate (more information).
Advanced standing - HDR Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate (Contact Graduate Research School).
Bridging course application Closing date as per Bridging courses information here.

Taking a break from study

FormDeadline
Leave of absence - Undergraduate domestic (apply in SOLS - student forms) Census date as per key dates 
Leave of absence - Undergraduate domestic 12 months leave already taken Census date as per key dates
Leave of absence - Postgraduate Domestic Census date as per key dates
Leave of absence - Higher Degree Research (domestic and international) Census date as per 
Leave of absence -  International Census date as per 

International student specific

FormDeadline
Reduced study load application (apply in SOLS To avoid financial liability, prior to the census date for the session, as per .  Please note once submitted in SOLS, students must complete the Academic Advice form (provided in the SOLS application), and submit the Academic Advice form with supporting evidence.   
COE extension (apply in SOLS) No earlier than three (3) months prior to your visa expiration date (more information)
Letter of release  To avoid financial liability, prior to the census date for the session, as per key dates 
Course withdrawal application  To avoid financial liability, prior to the census date for the session, as per  

Fees and money

FormDeadline
Appeal against late fee No cut off date.  Must be settled to avoid results and documentation withholds (more information)
Refund of fees application (Domestic students) No later than 12 months after withdrawal of subject or last day of session, as per key dates - (more information)
Refund of fees application (International students) No later than 12 months after withdrawal of subject or last day of session, as per key dates - (more information)
Request to transfer credit form (to UOWC or accommodation) No cut off date.

Cross institutional and non-award study

FormDeadline
Cross institutional study at UOW form One (1) week prior to start of session, as per key dates.  More information can be found here.  Fees and finance information is available here.  
Cross institutional study at another university Check with University in which the application is intended for submission.  More information can be found.  
Non-award study at UOW form One (1) week prior to start of session, as per key dates.  More information can be found .  Fees and finance information is available here.

Need help?

Coursework students can contact the Student Service team in Student Central.  HDR students should contact the Graduate Research School.

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