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Student Management Package (SMP)

Subject Database

Overview

The Subject Database is a component of the Student Administration Interface and was once primarily used to add/maintain subjects and subject instance (session, campus, and mode of delivery) information such as subject descriptions, quotas, pre-requisites, co-requisites, exclusions, and subject shares.  Faculty staff used to maintain Lecturer, Co-ordinator, and Tutor access to SMP_Central via Staff Associations. 

COSMOS system owned by Future Education now integrates into the Subject Database. For COSMOS mastered subjects, some data still needs to be maintain within the subject database.

There is some subjects that are still SMP Mastered Subjects and fully maintained within the Subject Database

Subject Database login

Username:
Password:

Remember to logout when you're finished in SAI.

Announcement

Integration between COSMOS and SMP Subject Database is now live. Subjects in the UOW Subject Database have been changed to COSMOS Mastered Subjects.

When you create a new subject, or amend an existing subject in COSMOS, changes will immediately flow through to SMP Subject Database.

Scheduled outage this weekend

Outage this weekend: Saturday 25 January 2025 6 pm to Sunday 26 January 2025 8 am due to IMTS scheduled outages.

Access to all Student Management Package (SMP) systems may be impacted.

Privacy and data management

All staff accessing the student systems are reminded of their responsibility to comply with UOW’s Privacy Policy and IT Acceptable Use Policy.

You must not access, use, disclose, reproduce or deal with any confidential or personal information except where it relates to a legitimate business function which is specific to your role at UOW.

You must use your best endeavours to prevent unauthorised disclosure of any confidential or personal information to any person or body.

All UOW Data should be stored on UOW Approved devices or storage solutions in line with UOW's IT Acceptable Use Policy.

Information

For a full description of the sections and functions of the Subject Database, refer to the full Subject Database Manual below: 

Integration between COSMOS and SMP Subject Database is now live and subjects in the UOW Subject Database have been changed to COSMOS Mastered Subjects. When you create a new subject, or amend an existing subject in COSMOS, the changes will immediately flow through to SMP Subject Database.

Subject Database Manual for COSMOS Mastered Subjects 

COSMOS

All subject and subject instance information must be created and maintained in COSMOS. The Future Education Division are responsible for the maintenance of COSMOS data.
For information on making and requesting changes to subject information, please visit the Future Education Division Subject Amendments page.
Please note: subject changes, such as changing the teaching staff attached to a subject, or cancelling classes due to low enrolments, are managed operationally within the Faculty and School.

COSMOS to SMP Subject Database Integration

Please visit our intranet page for more information, COSMOS and SMP Subject Database Integration.

SUBJECT DATABASE

Subject information that must be managed in the Subject Database:

Subject level information:

Pre Requisite - Electronic checking rules
Co Requisite - Electronic checking rules
Equivalence - Electronic checking rules
Faculty approval date

Subject instance level information:

Quota reset
Instance Constraints - Campus Constraints
Instance Constraints - Course Constraints
Subject Synonyms - Combined Classes maintained by Student Systems 

If you require access to this system, we require that you complete an access request form.

  • For staff with access to the UOW intranet, access request forms can be found on our Student Systems intranet site.

  • For staff without access to the UOW intranet, contact us via our ServiceNOW portal and we will assist you with your access requirements and provide you with appropriate access request forms.

Subject Database contacts are encouraged to sign up to the Mailing List to stay up to date with changes.

Subject Database Contacts and Approvers

School/Unit Contacts Email Phone
ANCORS Anica Damcevski anica@uow.edu.au 4221 3811
School of Business Tina Mak tina@uow.edu.au 4221 3609
School of Law School of Law Admin team law-admin@uow.edu.au N/A
Sydney Business School SBS Administrative Staff SBS-admin@uow.edu.au 4239 4146
BAL Offshore Sula Mason (All Locations) sula@uow.edu.au  4221 5569
School/Unit Contacts Email Phone

School of Civil, Mining, Environmental & Architectural Engineering

School of Electrical, Computer & Telecommunications Engineering

Tim McDonald

timm@uow.edu.au

4221 3409
School of Mechanical, Materials & Mechatronic Engineering Valbona Merxhushi bona@uow.edu.au 4221 3859

School of Mathematics & Applied Statistics

School of Computer Science & Information Technology

School of Physics

 EIS Education eis-education@uow.edu.au  N/A
EIS Faculty subjects

Tim McDonald

Valbona Merxhushi

timm@uow.edu.au

bona@uow.edu.au

4221 3409

4221 3859
School/Unit Contacts Email Phone
All Schools ASSH Teaching and Learning assh-tandl@uow.edu.au N/A
Offshore

ASSH International Unit

assh-international@uow.edu.au

N/A
School/Unit Contacts Email Phone
All Schools SMAH Education Team smah-education@uow.edu.au N/A
School/Unit Contacts Email Phone
Careers Central (GWP, CRLP) Careers Central

careers-subjects@uow.edu.au

 N/A
Graduate Research School (THES & RESH) Sachi Yasuda (THES924, THES912) sachi@uow.edu.au 

N/A
Office of Global Student Mobility (EX prefix, excluding EXCH) Erin Hammond erinbuc@uow.edu.au  4221 3170
Outreach and Widening Participation (NOW, UNI, BTP).

NOTE: ASSH/LHA coded subject is a faculty unit subject in use by this team via staff assoc.		 Gemma Coleman gcoleman@uow.edu.au 4221 8171
Student Operations - SASD (XINT, EXCH) Student Operations Team student-admin@uow.edu.au N/A
Student Systems - SASD Student Systems Team Requests via ServiceNOW N/A
UOW Dubai

NOTE: UOWD run instances of UOW subjects. UOWD specific subjects will fall into the ADMIN unit.

Khaled Eid

keid@uow.edu.au

N/A
UOW Dubai College Vanessa Almeida vanessaa@uow.edu.au N/A
School/Unit Contacts Email Phone
Academic Programs Sara Kelman sarak@uow.edu.au 4252 8991
English Language Janine Lukasiak janine@uow.edu.au 4221 5572 
Vocational Program Julie Lunn jlunn@uow.edu.au 4252 8877

 

Faculty Name Email Phone
Faculty of Business & Law

Tina Mak (BUSN)

Michael Grainger (SBS)

Jo Vernon-Blom (LAWS)

tina@uow.edu.au

sbs-admin@uow.edu.au 

jov@uow.edu.au

4221 3609

4266 1000

4221 4904
Faculty of Engineering and Information Sciences

Tim McDonald (CME, ECTE, ENGG)

Valbona Merxhushi (MMMB, ENGG)

Angelina Leonard (SCIT)

Sanja Sreckovic (PHYS, SMAS)

Xin Sun (EIS offshore)

Yanqi Mo (EIS offshore)

timm@uow.edu.au

bona@uow.edu.au

angelina@uow.edu.au 

sanjas@uow.edu.au 

xinsun@uow.edu.au

yanqi@uow.edu.au

4221 3409

4221 3859

4221 3063

4221 3130

4221 5287

N/A
Faculty of the Arts, Social Sciences & Humanities ASSH Teaching and Learning Team assh-tandl@uow.edu.au N/A
Science, Medicine and Health SMAH Education Team smah-education@uow.edu.au N/A
UOW College Julie Lunn jlunn@uow.edu.au 4252 8877
Administration Student Systems Team Requests via ServiceNOW N/A
UOW Dubai College Vanessa Almeida vanessaa@uow.edu.au N/A
UOW Dubai Khaled Eid keid@uow.edu.au N/A

Contact Student Systems

Student Systems is responsible for the ongoing support, maintenance and development of the Student Management Package (SMP).

(02) 4221 5983
Student Systems ServiceNOW Portal