Select Class
It is important to realise that a "class" is different from a subject. A class is a specific group of students enrolled in a subject for a particular year and session.
To view and/or edit a class, start from the top "drop-down menu" and select the year and other relevant criteria in order from top to bottom. As each menu is selected, the criteria in the lower menus change to reflect the options available.
Class Roll
This Class Roll screen can be used to view student and class details (including student status details), to add pending students to a class list, to process academic consideration requests as well as to send SOLSMail messages.
Class Roll Manual
Reference Document(s):
Define Groups
The SMP OnLine Tutorial system enables students to enrol in, transfer from/to and withdraw from groups via SOLS between defined opening and closing dates. Faculty Staff are responsible for setting up the Tutorial Groups, either by importing from syllabus or setting up groups manually in SMP_Central.
Define Groups Manual
Assign Groups
Staff have the ability to assign/remove students to/from groups (even after the Close date has been reached). Staff can assign/remove students to/from a Group from the main Assign Groups screen. Alternatively, staff can click on the Edit button at the top of each individual group column and edit one individual group at a time.
Assign Groups Manual
Attendance
The Attendance function in SMP_Central is only for the UOW College. UOW College staff should contact Julie Lunn, Administration Manager, for more information (including approval for access to locked Attendance data).
Define Tasks
This screen is used to define the list of tasks which contribute to the final mark for the subject selected. A task is any assessable module - a practical report, tutorial, essay, quiz, assignment, mid-session exam etc. The subject lecturer can define and name the tasks according to the requirements of each individual subject.
Define Tasks Manual
Reference Document(s)
Task Marks
The Task Marks screen is used to record individual task marks for students. The Composite % is calculated based on the Marked out of and Weighting values that were setup via Define Tasks. Once all tasks marks have been entered, the Copy Composite % button can be used to copy all of the Composite % from the Task marks screen to the Final Marks screen (please note that if this option is clicked, any marks that are currently showing on the Final Marks screen will be replaced with the values that are currently showing in the Composite % column).
Task Marks Manual
Reference document(s):
Final Marks
The Final Marks screen is used to enter or adjust composite (i.e. final) marks and, where applicable, to allocate discretionary grades (e.g. WH, IPC, S, U etc.).
Final Marks Manual
Reference Document(s):
Unit Summary
The Unit Summary tab is only visible to those users with Unit Head access. It provides a summary view of the status of all classes as per the criteria selected in the Select Class screen. For example, if a user selected Faculty of Law, Humanities and the Arts > School of the Arts, English and Media > All Subjects > All Classes and then clicked on the Unit Summary tab a list of all classes and their relevant status would appear. The user could then see if a class has been published, and if so, to what level.
Unit Summary Manual
Annual Progress Reports (APRs)
Access APR's via the APR tab in SMP_Central. From this screen, a list of all HDR students that have a relationship to the user (i.e. Supervisor, HPS and/or Associate Dean Research in chain of command) will be displayed. Note: Supervisors and students MUST discuss the contents of the APR prior to online completion.
APR Manual
Consolidated Results
Analysis of the Consolidated Results is part of the Examination and Results process. Once results have been published to SSD, SSD staff generate Snapshots, a combination of Faculty and Sessions included in the Examination Reporting Period. The electronic Consolidated Results were implemented in November 2009. The Consolidated Results report on Students enrolled in the sessions included in the snapshot and produces a list of their results for analysis.
Consolidated Results Manual
Supervising
The Supervising screen lists all HDR students that have a relationship to the user (i.e. Supervisor, HPS or Dean chain of command). From this screen you can select to view the students that you are supervising by Course Status (All, Active, Complete, Leave of Absence, Lapsed) and/or by Supervisor Type (All, Principal, Co-Supervisor and Associate).
Staff will only see the students that they are attached to via the student's APR in SAI (this is set up by the Graduate Research School). That is, staff set up as Supervisor, but no APR yet, will not see a student until an APR exists (GRS decision). New staff that would like to gain access to SMP_Central (e.g. advanced search) before an APR exists should contact the Student Systems team to discuss alternate access to SMP_Central (via a form).
Advanced Search
The Advanced Search function can be used to search for Students or Subjects. The Advanced Search screen is divided into 2 sections. The criteria in the bottom ½ of the screen can only be used to do a subject search.
Some of the functions the Advanced Search may assist you with:
- View enrolment numbers without having to call up individual classes
- Export lists to excel
- Export student lists from multiple classes into excel
- Send SOLSMail messages to students in multiple classes in one transaction
- Export current addresses
Advanced Search Manual
Academic Consideration
The student logs onto SOLS to create an Academic Consideration Application.
The Application is reviewed by administration staff. When Admin staff select to forward the Academic Consideration Application to the subject coordinator the academic consideration application will appear on the Class Roll in SMP_Central.
An email is then sent to the Subject Co-ordinator(s) advising them that there is an academic consideration request waiting for a reply.
If Admin staff have approved or declined the Academic Consideration Request (in line with the policy), an email is also sent to the Subject Co-ordinator(s) advising them that Admin have replied and the details of the reply to the student. There is also a link on the SMP_Central Class Roll - staff can click to view the Admin responses - X Academic Consideration Application(s) have been processed by Admin.
Note: The Academic Consideration Policy states that if the application is not responded to within 2 business days, the subject coordinator is sent a reminder email and is given another 2 business days to respond. The reminder email contains the following information 'This Academic Consideration application is overdue. If not responded to within 2 business days, it will be automatically forwarded to the Head of Students/Associate Dean.'
If, after 4 business days, the application still has not been responded to, the application will be sent to the Head of Students/Associate Dean for action.
Academic Consideration Manual