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Advisory Groups to the Vice-Chancellor

Vice-Chancellor's Advisory Group (VCAG)

The University of Wollongong’s Vice-Chancellor’s Advisory Group (VCAG) meets on a regular basis in order to share information and provide advice to the Vice-Chancellor. VCAG meetings are not constituted as a formal committee of the Academic Senate or Council and do not take decisions on matters that are the responsibility of these bodies. However, it will consider policies and recommendations that might be put to Senate and/or Council for discussion and possible approval.

The main roles of the meetings of VCAG are:

  • To continually refine and focus the strategic direction of UOW and prioritise operational decisions according to this framework.
  • To support and advise the Vice-Chancellor and the Senior Executive in carrying out their duties.
  • To act as a conduit of information.
  • To take an initial view on new or contentions business and to make sure that this is routed properly through the relevant parts of the management or governance structure.
  • To review and endorse draft scopes for internal audits; and receive draft internal audit reports for endorsement to the Risk, Audit and Compliance Committee.
  • To review any significant emerging risks and/or assurance matters.
  • To present policy statements or proposals for discussion.
  • To provide a forum for mutual support.

VCAG meets weekly on Monday mornings and is chaired by the Vice-Chancellor or, in his absence, a Deputy Vice-Chancellor.

Where technical presentations or complex issues are being discussed, senior line managers may be permitted to attend for that item.

Any papers for VCAG meetings will normally be circulated prior to the meeting. Papers should be completed and submitted to the Executive Officer before midday on the Thursday prior.

Weekly reports on non-restricted items are posted on the University’s intranet website and accessible to all University staff.

Membership

  • Vice-Chancellor (Chair)
  • Deputy Vice-Chancellor (Academic)
  • Deputy Vice-Chancellor (Global Strategy)
  • Deputy Vice-Chancellor (Health and Communities)
  • Deputy Vice-Chancellor (Research and Innovation)
  • Chief Operating Officer
  • Executive Dean, Faculty of the Arts, Social Sciences and Humanities
  • Executive Dean, Faculty of Business and Law
  • Executive Dean, Faculty of Engineering and Information Sciences
  • Executive Dean, Faculty of Science, Medicine and Health 

NOTE: Members are expected to attend VCAG when possible. No alternates are permitted to attend in place of VCAG members unless approved by the Vice-Chancellor. The Vice-Chancellor will usually approve these requests in instances where more than two consecutive meetings will be missed and there is no conflict of interest with any items on the agenda. 

Quorum

The quorum for a meeting shall be a simple majority of the members of the Group. 

VCAG Executive Officer

Governance and Policy Coordinator, Governance Unit 

VCAG Sub-Advisory Groups

VCAG has established the following sub-advisory groups to consider issues in detail. It is the responsibility of individual sub-advisory group Chairs to identify issues of importance that require reporting to VCAG.   

  • University Information Technology Advisory Group (UITAG) – IMTS nominated Executive Officer
  • Performance and Expenditure Review Group (PERG) – FS nominated Executive Officer
  • Rankings Strategy Advisory Group (RSAG) – Dean of Research nominated Executive Officer 

* University Priorities Advisory Group (UPAT) Disbanded mid-2018

* University Space and Infrastructure Advisory Group (USIAG) Disbanded October 2019

Advisory groups

Stated purpose

The purpose of the University of Wollongong’s Performance and Expenditure Review Group (PERG) is to meet with major budget holders and review the operational performance of Faculties, Divisions and other Units. PERG is not a formally constituted committee of Council or Senate but is a sub-group of the Vice-Chancellor’s Advisory Group.

Terms of reference

  • Meeting regularly with each Faculty Executive Dean and other major budget holders;
  • Receiving advice from Executive Deans and Senior Executive budget holders on operational performance and achievement of targets for the Faculty, Division or Unit;
  • Review and assessment of Faculty/Division/Unit performance in comparison to financial and non-financial operational targets;
  • Consideration of forecast operating results and actions necessary to achieve budget compliance;
  • Consideration of proposals for variation to financial and non-financial targets including assessment of resource impacts associated with such proposals;
  • Consideration of opportunities for enhanced financial outcomes including review of existing activities and comparison to relevant benchmarks.

Membership

  • Vice-Chancellor (Chair)
  • Deputy Vice-Chancellor (Academic)
  • Deputy Vice-Chancellor (Global Strategy)
  • Deputy Vice-Chancellor (Health & Communities)
  • Deputy Vice-Chancellor (Research & Innovation)
  • Chief Administrative Officer
  • Chief Finance Officer
  • Executive Deans are expected to attend each meeting in person, supported by their Faculty Executive Manager and Faculty Management Accountant. Alternate attendees are not permitted.
  • Executive Officer: Director, Financial Operations

Meeting frequency

PERG meets a minimum of six times per year.

More information / Contact

Terms of reference

The UOW 2013-18 Strategic Plan aims for a position in the top 1% of world universities. To achieve this UOW needs to rise from its current placement of 260-280th in the ARWU, QS and THE University rankings, to a place within the top 200. Our rankings performance is an important component of our reputation within the university sector and the wider community and a crucial factor driving our ability to attract the best and brightest staff and students to UOW and to form relationships with international partners. 

The Rankings Strategy Advisory Group (RSAG) will develop a holistic approach using a coordinated and sustained range of activities, to improve our rankings performance.  These activities will target both our underlying research performance, as measured by journal publications and citations, and also our reputation, as measured by the QS and THE surveys.

The RSAG will:

  • Annually review the data submitted by UOW to the various ranking groups in order to ensure that submissions are made that optimise our rankings.
  • Facilitate the development of a range of web and digital marketing innovations to maintain and build online relationships with our research collaborators, alumni and staff at our offshore locations and our key international markets.  In particular, we need to intensify our marketing focus in the time window for which the QS and THE reputational surveys are active.
  • Engage with our academic staff so they can help drive increases in our QS and THE reputational survey scores.  Ensure academic staff maintain relationships with research collaborators, their PhD graduates and other peers, all who may potentially support us in the surveys.
  • Suggest initiatives to build underlying research performance via increases in quality indexed journal papers, citations and HDR completions.

Membership

The Rankings Strategy Advisory Group shall consist of:

  • Dean of Research – Chair
  • One nominee from each of:
    • Institutional Research & Government Reporting Unit
    • Research and Innovation Division
    • Strategic Marketing and Communications
    • Advancement Division
    • Transnational Education and Alliances
    • Business Analysis & Learning Analytics
  • Six academic staff members, one from each Faculty/AIIM

More information / Contact

Primary focus

The primary focus of UITAG is to advise the VC and VCAG on IT policy and projects to support the university strategic plan in line with priorities endorsed by UPAT-AG and agreed by VC/VCAG.

Stated purpose

UITAG has particular responsibility for the governance of capital spending on IT, focusing both on, capital budget allocation and prioritisation for capital IT projects in line with priorities endorsed by UPAT-AG and agreed by VC/VCAG

Meeting frequency

UITAG meets a minimum of four times per year.

Terms of reference

  • Developing and implementing the University’s IT Strategy in line with UPAT-AG/VCAG determined priorities.
  • Assisting UPAT-AG in the development of the University Capital Management Plan
  • Discuss and endorse major policy issues related to IT
  • Review risks and resilience of the IT system
  • Prioritise major IT investments in line with strategic priorities
  • Review and endorse the IT investment proposed in the capital plan
  • Make recommendations on major IT developments of any nature
  • Identify and discuss University-wide strategic planning issues relating to IT
  • Endorse and oversee the University IT Strategic Plan

Membership

  • Chair: Deputy Vice-Chancellor (Research & Innovation)
  • Deputy Vice-Chancellor (Academic), Deputy Vice-Chancellor (Global Strategy), Chief Administrative Officer, Chief Finance Officer
  • Director of Information Management and Technology Services Division
  • 2 x Executive Deans (Faculty of Engineering and Information Sciences and Faculty of Science, Medicine and Health)
  • Research Director of SMART Infrastructure Facility
  • Standing invited attendee: CEO UOWE

More information / Contact

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