Check the internal due date
Please check the Grants Calendar for the internal due date. If the scheme is not listed, contact the Grants Team on research-grants@uow.edu.au.
For all ARC and NHMRC schemes, there will be an internal Expression of Interest (EOI) process to collect a list of prospective applicants. The ARC and NHMRC typically announce the timelines for their respective schemes well in advance of the scheme opening date. These dates will be included on our Grants Calendar, and are also available on the ARC Grant Calendar and the NHMRC Funding Schemes and Calendar.
For all other schemes, internal deadlines will be two weeks before the scheme closing date.
Grant guidelines and submission process
Ensure you’ve read all of the funding agency's documentation to ensure you’re eligible to apply, and that your project aligns with the stated objectives of scheme.
The submission process varies depending on the funding agency and scheme. An application may need to be submitted through an online portal or to be emailed as an attachment with other supporting documents by the deadline. Sometimes a funding agency will require hard copies to be submitted, for delegates from the University to sign the application to approve submission, or for the application to be submitted by the University's Research Office. Understanding the specific requirements for submission and planning for these well in advance is important to ensure your application can be submitted by the deadline.
Application forms
Read Guidelines and Application Forms carefully, ensuring that you provide the correct information in answering all questions of the form, being sure to include any additional supporting documentation required with your submission.
Please also ensure you comply with the funding agency’s instructions regarding the format, length and file types of the application and associated attachments.
Applicants should also familiarise themselves with the Selection Criteria and the Assessment Process of the scheme to which they are applying. These details should influence what you include in and how you write and present your application.
Budget preparation
Once again, please read the funding agency guidelines and applications carefully before preparing your budget. Guidelines will typically include a list of allowable and non-allowable items that can and cannot be requested in an application.
For example, some funding agencies will either disallow or put a cap on administrative overheads or institutional infrastructure levies. These levies collected on grants assist faculties to cover infrastructure costs for staff who undertake these projects and contribute to the cost of strategic research development undertaken at an institutional level. Where eligible, application budgets should include a UOW infrastructure levy of 30%.
Draft letters of support and obtain UOW certifications
Determine if you need to include a letter of support from UOW and prepare a draft for review and signature by a delegate from the Grants Team. Some grants may also require the University to certify the application. The Research Grants team can assist with these requirements.
