Policy Directory

DELEGATIONS OF AUTHORITY POLICY

Date approved

9 February 2007

Date Policy will take effect

9 February 2007

Date of Next Review

January 2014

Approved by

University Council

Custodian title & e-mail address

Senior Manager, Corporate Governance Unit
governance@uow.edu.au

Author

Senior Manager, Corporate Governance Unit

Responsible Faculty/

Division & Unit

Corporate Governance Unit, ARD

Supporting documents, procedures & forms of this policy

Forms relating to specific delegations are referenced with the relevant delegations

References & Legislation

University of Wollongong Act 1989
University of Wollongong By-law 2005

Conflict of Interest Policy

Commercial Activity Guidelines

Legislation and policies relating to specific delegations are referenced with the relevant delegations

Audience

Public – accessible to anyone

Expiry date of Policy

Not applicable

Contents

1 Purpose of Policy

  • 1. Section 17 of the University of Wollongong Act 1989 states that “the Council may, in relation to any matter or class of matters, or in relation to any activity or function of the University, by resolution, delegate all or any of its functions (except this power of delegation) to any member or committee of Council or to any authority or officer of the University or to any other person or body prescribed by the By-laws”.
  • 2. This policy provides the delegations of authority relating to the following matters at the University of Wollongong:
        • a. Financial Delegations
        • b. Employment Delegations
        • c. Contract and Agreement Delegations
        • d. Academic Delegations
        • e. IT Delegations
        • f. Miscellaneous Delegations

2 Definitions

Word/Term

Definition

Executive Dean

The Executive Dean of each of the five faculties of the University of Wollongong

Dean

The Dean of Law, the Dean of the Graduate School of Medicine, the Dean of Research and the Dean of Students.

Delegate

The substantive, acting or temporary occupant formally appointed to a position or a group of persons (eg a committee) with delegated authority under this policy.

Delegation band

A group of positions to which a delegation can be attached.

Commercial activities

Those activities defined under the Commercial Activity Guidelines made pursuant to Section 21A of the University of Wollongong Act 1989.

Head of Academic Unit

Positions specified in the list at Appendix 2.

3 Application and Scope

  • 1. The policy applies to staff and committees of the University of Wollongong as specified in the delegations of authority.
  • 2. Nothing in the delegations of authority has the effect of invalidating past acts validly performed by delegates under previous delegations.

4 General Principles of Delegation

  • 1. Delegations are conferred on a position and thus to the incumbent of the position at that time. Where a delegation is to a committee, the delegation refers to the committee acting as a whole not to individual members of that committee.
  • 2. If a position or committee is abolished or re-named, the delegation should be taken to be a reference to the principal successor to the functions of that position or committee. Such minor amendments can be made to this policy without further recourse to Council.
  • 3. A delegate must not exercise a delegation if it involves a contravention of the Conflict of Interest Policy.
  • 4. No delegate is authorised to sub-delegate any or all of the delegate’s delegated functions to another person or group of persons.
  • 5. All delegations must be read subject to, and exercised in accordance with the relevant:

5 Reporting Requirements

  • 1. The exercise of certain delegations must be reported to the next meeting of the University Council:
        • a. acting on behalf of Council on urgent matters between Council meetings (Finance and Resources Committee);
        • b. use of the Seal;
        • c. conferral of awards by the Chancellor outside of the Council meeting or graduation ceremony;
        • d. approval of major expenditure projects (over $3,000,000 million) by position or committee;
        • e. appointment of professors/ senior officers;
        • f. any other matter as specified in resolutions of the Council from time to time.

6 Retained Authority

  • 1. The University Council retains the authority to determine certain matters including the following:
        • a. power of delegation;
        • b. appoint the Vice-Chancellor and Chancellor of the University;
        • c. establish or disestablish positions of Deputy Vice-Chancellor, Pro Vice-Chancellor, Vice-Principal and University Librarian;
        • d. approve overall University Budget;
        • e. award Honorary Doctorates, University Fellowships, Emeritus Professorships and the Chancellor Robert Hope Memorial Prize;
        • f. approve University Rules;
        • g. approve the University Capital Management Plan;
        • h. approve the University Strategic Plan;
        • i. approve incorporations or the creation of new wholly owned University companies, or the winding up of such companies; and
        • j. approve commercial activities in accordance with Commercial Activity Guidelines – in excess of $4,000,000.

7 Operation of Delegations

  • 1. Some delegations in this policy are granted to groups of positions (Delegation bands). There are four delegations bands referred to in this policy which reflect different levels of responsibility: Bands A, B, C and D. A list of the positions that comprise each delegation band is provided at Appendix 1.
  • 2. Where delegations are made in accordance with a specific policy or with regard to particular legislation, or when the exercise of a delegation requires completing a particular form, the relevant documents are listed alongside the delegation.

8 Financial Delegations

  • 1. Any delegation to incur expenditure on new projects or initiatives estimated at an initial cost of $300,000 or more must be referred to the Financial Services Division for financial assessment and endorsement by the Chief Finance Officer before funds are committed.
  • 2. The exercise of all financial delegations is closely related to the policies and procedures on each issue. Delegations may only be exercised within the framework of these policies. Advice is available from the Financial Services Division.
  • 3. Delegates must not approve the incurring or the reimbursement of their own expenditure; even if it falls within their responsibility levels (refer the Segregation of Duties Guidelines). Such expenditure must be approved by another appropriately delegated officer.
  • 4. Any delegation to incur expenditure must be exercised within the limits of the relevant budget or other approved source of funds.
  • 5. Authorities delegated to committees are detailed in the respective committees' terms of reference and/or in policies specified alongside the delegation.
  • 6. Financial delegation topics:
    • 1.00 - Budget Adjustment
    • 2.00 - Revenue
    • 3.00 - General Expenditure
    • 4.00 - Travel and Entertainment
    • 5.00 - Petty Cash
    • 6.00 - Motor Vehicles
    • 7.00 - Miscellaneous Accounting Functions
    • 8.00 - Asset Management
    • 9.00 - Library Matters
    • 10.00 - Other Financial Delegations

    FINANCIAL DELEGATIONS

    No.

    Delegation

    Delegate

    Relevant Legislation/ Policy / Form

    1.00 Budget Adjustment

    1.01

    Approve overall University budget 

    Not delegated – Council approval required 

     

    1.02

    Approve budget adjustments or transfer of funds between Council approved budget items in excess of $1,500,000 and up to $3,500,000, with all such adjustments to be advised to the next available meetings of the Finance and Resources Committee and the University Council.

    Any two of the following:

     

       

    Vice-Principal (Administration)

     
       

    Chancellor

     
       

    Vice-Chancellor and Principal

     

    1.03

    Approve budget adjustment or transfer of funds between Council approved budget items up to $1,500,000

    Vice-Chancellor and Principal 

     
       

    Vice-Principal (Administration) 

     

    1.04

    Approve budget adjustments or transfer of funds between Council approved budget items up to $500,000

    Chief Finance Officer

     

    1.05

    Approve budget transfers and adjustments up to $300,000 - within the cost centre for which the delegate is responsible.

    Deputy Vice-Chancellor

     

    1.06

    Approve budget transfers and adjustments up to $100,000 - within the cost centre for which the delegate is responsible.

    A person listed in Delegation band A

     

    2.00 Revenue

    2.01

    Write off bad debts or adjust debtors accounts over $20,000

    Vice-Chancellor and Principal

     
       

    Vice-Principal (Administration)

     

    2.02

    Write off bad debts or adjust debtors accounts up to $20,000

    Chief Finance Officer

     

    2.03

    Write off bad debts or adjust debtors accounts up to $10,000 

    Director Financial Operations

     

    2.04

    Approve the refund of Graduation Charges

    Senior Manager, Business Solutions

     
       

    Senior Manager, Client Service

     
       

    Team Leader, Client Service

     
       

    Fees Manager, ARD

     
       

    Manager, Conferrals

     

    2.05

    Approve refund of overpaid student charges, except library charges, student activities charges and administrative charges

    Vice-Chancellor and Principal

     
       

    Vice-Principal (Administration)

     
       

    Chief Finance Officer

     
       

    Director Financial Operations

     
       

    Manager, Finance

     
       

    Accounts Receivable Supervisor

     
       

    Academic Registrar

     
       

    Senior Manager, Client Service

     

    2.06

    Approve remission or refund of domestic tuition fees that fall under the Higher Education Support Act (2003)

    Vice-Chancellor and Principal

    Higher Education Support Act (2003)

       

    Vice-Principal (Administration)

     
       

    Chief Finance Officer 

     
       

    Director Financial Operations

     
       

    Manager, Finance

     
       

    Academic Registrar

     

    2.07

    Approval of HDR Tuition Fee Scholarships and HDR Final Session Tuition Fee Scholarships for international student fees under the Higher Education Support Act (2003) with respect to higher degree research students

    Deputy Vice-Chancellor (Research)

    Higher Education Support Act (2003)

       

    Dean of Research

     

    2.08

    Approval of tuition fee exemption scholarship for international student fees under the Higher Education Support Act (2003) with respect to undergraduate students

    Deputy Vice-Chancellor (Education)

     
       

    Executive Dean

     

    2.09

    Defer, waive or refund student administration charges

    Chief Finance Officer 

    Fees Policy

       

    Director Financial Operations

     
       

    Academic Registrar

     
       

    Senior Manager, Business Solutions

     
       

    Senior Manager, Client Service

     
       

    Fees Manager, ARD

     
       

    Director, Research Student Centre

     

    2.10

    Approve parking charges

    Vice Principal (Administration)

    Campus Access and Order Rules

    2.11

    Approve the issue of credit notes

    Vice-Chancellor and Principal

     
       

    Vice-Principal (Administration)

     

    2.12

    Approve the issue of credit notes up to the value of $25,000

    Chief Finance Officer

     
       

    Director Financial Operations

     

    2.13

    Approve the issue of credit notes up to the value of $10,000

    Manager, Finance

     
       

    Supervisor, Accounts Receivable 

     

    3.00 General Expenditure

    3.01

    Approve expenditure in excess of $1,500,000, with all such expenditure to be advised to the next available meeting of the Finance and Resources Committee and the University Council.

    Vice-Chancellor and Principal

    Purchasing and Procurement Policy

       

    Vice-Principal (Administration) 

     
       

    with countersignature of any one of the following:

     
       

    Chancellor

     
       

    Deputy Chancellor

     
       

    Chair, Finance & Resources Committee

     
       

    Chair, Risk, Audit & Compliance Committee

     

    3.02

    Approve expenditure up to $1,500,000

    Vice-Chancellor and Principal

    Purchasing and Procurement Policy

       

    Vice-Principal (Administration)

     

    3.03

    Approve expenditure up to $500,000

    Chief Finance Officer

    Purchasing and Procurement Policy

    3.04

    Approve expenditure up to $300,000

    Deputy Vice-Chancellor

    Purchasing and Procurement Policy

       

    Director Financial Operations

     

    3.05

    Approve expenditure up to $100,000 in respect of expenditure for that unit

    A person listed in Delegation band A

    Purchasing and Procurement Policy

       

    Finance Manager

     

    3.06

    Approve expenditure up to $50,000 in respect of expenditure for that unit

    A person listed in Delegation band B

    Purchasing and Procurement Policy

    3.07

    Approve expenditure up to $25,000 in respect of expenditure for that unit

    A person listed in Delegation band C

    Purchasing and Procurement Policy

    3.08

    Approve expenditure up to $5,000 in respect of expenditure for that unit

    A person listed in Delegation band D 

    Purchasing and Procurement Policy

    3.09

    Approve University Capital Management Plan

    Not Delegated -  Council approval required 

    Purchasing and Procurement Policy

    3.10

    Approval of detailed project budgets within the Capital Management Plan $5 million or greater

    Finance & Resources Committee 

    Purchasing and Procurement Policy

    3.11

    Approval of detailed project budgets within the CMP less than $5 million

    Vice-Chancellor

    Purchasing and Procurement Policy

    4.00 Travel and Entertainment

    4.01

    Approve travel and advances for travel both within Australasia (Australasia includes Australia, New Zealand and Papua New Guinea) and overseas

    Vice-Chancellor and Principal

    Travel and Entertainment Policy

       

    Deputy Vice-Chancellor

     
       

    Vice-Principal (Administration)

     
       

    Executive Dean

     

    4.02

    Approve travel and advances for travel within Australasia (includes Australia, New Zealand and Papua New Guinea)

    A person listed in Delegation band A

    Travel and Entertainment Policy

    4.03

    Approve travel and advances for travel within Australasia (includes Australia, New Zealand and Papua New Guinea) for amounts up to $5,000

    A person listed in Delegation band B

    Travel and Entertainment Policy

    4.04

    Approve upgrade to class of air fare or accommodation

    Vice-Chancellor and Principal

    Travel and Entertainment Policy

       

    Deputy Vice-Chancellor 

     
       

    Vice-Principal (Administration) 

     

    4.05

    Approve staff membership of airline clubs eg Qantas club 

    Vice-Chancellor and Principal

    Travel and Entertainment Policy

       

    Deputy Vice-Chancellor 

     
       

    Vice-Principal (Administration)

     

    4.06

    Approve reimbursement of expenses to a staff member as a result of currency fluctuations subject to evidence as prescribed from time to time.

    Vice-Chancellor and Principal

    Travel and Entertainment Policy

       

    Deputy Vice-Chancellor

     
       

    Vice-Principal (Administration)

     

    4.07

    Approve travel or travel expenses for the spouse or family of a staff member

    Vice-Chancellor and Principal

    Travel and Entertainment Policy

       

    Deputy Vice-Chancellor

     
       

    Vice-Principal (Administration)

     

    4.08 

    Approve expenditure on entertainment for staff, visitors and/or guests of the University

    Vice-Chancellor and Principal

    Travel and Entertainment Policy

       

    Deputy Vice-Chancellor

     
       

    Vice-Principal (Administration)

     
       

    A person listed in Delegation band A

     
       

    A person listed in Delegation band B

     

    5.00 Petty Cash

    5.01

    Approve petty cash payments

    A person listed in Delegation band A

    Petty Cash Procedures

       

    A person listed in Delegation band B

     
       

    A person listed in Delegation band C

     
       

    A person listed in Delegation band D

     

    5.02

    Approve establishment of a petty cash account and appointment of petty cash custodians

    Vice-Chancellor and Principal

    Petty Cash Procedures

       

    Vice-Principal (Administration)

     
       

    Chief Finance Officer

     
       

    Director Financial Operations

     
       

    Manager, Finance

     

    5.03

    Revoke and cancel a petty cash account

    Vice-Chancellor and Principal

    Petty Cash Procedures

       

    Vice-Principal (Administration)

     
       

    Chief Finance Officer

     
       

    Director Financial Operations

     

    6.00 Motor Vehicles

    6.01

    Approve the purchase of motor vehicles

    Vice-Chancellor and Principal

    Travel Policy Relating to Motor Vehicle Use

       

    Vice-Principal (Administration)

     
       

    Chief Finance Officer

     

    6.02

    Approve the leasing of motor vehicles

    Vice-Chancellor and Principal

    Travel Policy Relating to Motor Vehicle Use

       

    Vice-Principal (Administration)

     
       

    Chief Finance Officer

     
       

    Director Financial Operations

     

    7.00 Miscellaneous Accounting Functions

    7.01

    Sign cheques

    Any two of the following:

     
       

    Vice-Chancellor and Principal

     
       

    Vice-Principal (Administration)

     
       

    Deputy Vice-Chancellor

     
       

    Chief Finance Officer

     
     

     

    Director Financial Operations

     
       

    Manager, Finance

     
       

    Management Accountant

     

    7.02

    Approve the issue of cheques to replace lost cheques

    Vice-Principal (Administration)

     
       

    Chief Finance Officer

     
       

    Director Financial Operations

     
       

    Manager, Finance

     

    7.03

    Authorise the payment of an account if the payment has been approved by a staff member with the relevant expenditure delegation (Authorising Officer under Section 13 of the Public Finance and Audit Act)

    Chief Finance Officer

     
       

    Director Financial Operations

     
       

    Manager, Finance

     
       

    Team Leader, Finance

     

    7.04

    Authorising Officer for processing payroll

    Manager, Staff Services

     
       

    Payroll Coordinator

     

    7.05

    Authorise payment of payroll tax and group tax

    Chief Finance Officer

     

       

    Director Financial Operations

     
       

    Manager, Finance

     

    7.06

    Authorise payment of superannuation contributions

    Chief Finance Officer

     
       

    Director Financial Operations

     

     

     

    Manager, Staff Services

     

    7.07

    Authorise issue of University credit cards

    Vice-Chancellor and Principal

    Corporate Credit Card Policy

       

    Vice-Principal (Administration)

     
       

    Chief Finance Officer 

     
       

    Director Financial Operations

     
       

    Manager, Finance

     

    7.08

    Authorise variations to University's standard limit for credit cards

    Vice-Principal (Administration)

    Corporate Credit Card Policy

       

    Chief Finance Officer

     

    7.09

    Approve monthly credit card recoupments. Individuals may not authorise recoupment of their own credit card under any circumstances.

    Vice-Chancellor and Principal

    Corporate Credit Card Policy

       

    Deputy Vice-Chancellor

     
       

    Vice-Principal

    (Administration)

     
       

    A person listed in Delegation band A

     
       

    A person listed in Delegation band B

     

    7.10

    Approve batch payments of up to $100,000 from a UOW scholarship account to UOW managed scholarship holders

    Group Manager, External Relations

     

    8.00 Asset Management

    8.01

    Approve the adjustment of plant records and/or disposal of assets in excess of original cost of $50,000

    Vice-Chancellor and Principal

    Asset Disposal Policy

       

    Vice-Principal (Administration)

     
       

    Chief Finance Officer

     

    8.02 

    Approve the adjustment of plant records and/or disposal of assets in excess of original cost of less than$50,000 

    Director Financial Operations

    Asset Disposal Policy

       

    Manager, Finance

     
       

    A person listed in Delegation band A

     

    8.03

    Approve the disposal of assets for items of original cost up to $25,000

    A person listed in Delegation band B

    Asset Disposal Policy

    8.04

    Approve the loan of equipment to external organisations

    Vice-Principal (Administration)

     
       

    A person listed in Delegation band A

     

    8.05

    Approve the loan of equipment to external organisations in respect of items of original cost up to $5,000 subject to a report to the Vice-Principal (Administration) of any loan that will exceed one week

    A person listed in Delegation band B

    Asset Disposal Policy

    8.06

    Approve the loan of University equipment to staff

    A person listed in Delegation band A

    Asset Disposal Policy

    9.00 Library Matters

    9.01

    Approve expenditure on library items provided that no one item exceeds in cost the amount indicated.

    University Librarian ($100,000)

     
       

    Associate Librarians($50,000)

     
       

    Manager Collection Development ($30,000)

     
       

    Manager Library Resources($30,000)

     
       

    Team Leader Collection Services ($10,000)

     

    9.02

    Authority to approve Library charges on the recommendation of the University Librarian

    Vice-Chancellor and Principal

     
       

    Deputy Vice-Chancellor

     
       

    Vice-Principal (Administration)

     

    9.03

    Defer, waive or refund Library charges

    University Librarian

     
       

    Associate Librarians

     
       

    Manager, Administration

     
       

    Manager, Shoalhaven Library

     

    9.04

    Defer, waive or refund administrative charges on the recommendation of one of the following persons:

    University Librarian, Associate Librarians,

    Manager, Administration, Manager, Shoalhaven Library

    Director Financial Operations

     
       

    Manager, Finance

     

    10.00 Other Financial Delegations

    10.01

    Defer, waive, transfer or refund student charges due to the University, except library charges, student activities charges and administrative charges

    Vice-Chancellor and Principal

     
       

    Vice-Principal (Administration) 

     
       

    Chief Finance Officer

     
       

    Director Financial Operations

     

     

     

    Academic Registrar

     

     

     

    Senior Manager, Client Service

     
       

    Fees Manager, ARD

     
       

    Team Leader, Client Service, ARD

     
       

    Director, Research Student Centre

     
       

    Deputy Vice Chancellor (Education)

     
       

    Deputy Vice Chancellor (Research)

     
       

    Executive Dean

     

    10.02 

    Approve assistance to students under the provisions of the student hardship scheme

    Vice-Chancellor and Principal

     
       

    Deputy Vice-Chancellor (Education)

     

       

    Dean of Students

     

    10.03

    Withhold results due to failure to pay residence fees

    Director, Accommodation Services

     
       

    Student Residence Manager

     

    10.04

    Investment of University funds (within investment policy and to be reported to University Council)

    Any two of the following:

     
       

    Vice-Chancellor and Principal

     
       

    Vice-Principal (Administration)

     
       

    Chief Finance Officer

     
       

    Director Financial Operations

     
       

    Manager, Finance

     

    10.05

    Authority (including Power of Attorney) to purchase, sell, assign, transfer, convert or otherwise deal with any investment (must be reported to Council)

    Any two of the following:

     
       

    Vice-Chancellor and Principal

     
       

    Deputy Vice-Chancellor

     
       

    Vice-Principal (Administration)

     
       

    Chief Finance Officer

     
       

    Director Financial Operations

     

    10.06

    Variation of University Investment strategy or asset allocations (within Investment Policy and to be reported to next meeting of University Council or Finance and Resources Committee)

    Vice-Chancellor and Principal, on the recommendation of any two of the following:

     
       

    Vice-Principal (Administration)

     
       

    Chief Finance Officer

     
       

    Director Financial Operations

     

    10.07

    Implementation of Interest Rate Hedging Instruments (within investment policy and to be reported to University Council)

    Any two of the following:

     
     

     

    Vice-Chancellor and Principal

     
     

     

    Vice-Principal (Administration)

     
     

     

    Chief Finance Officer

     
     

     

    Director Financial Operations

     

    10.08

    Authority to submit the University Annual Accounts to the Auditor General and to the Minister

    Vice-Chancellor and Principal

     

    10.09

    Renew or rollover bill or loan facilities

    Any two of the following:

     
       

    Vice-Chancellor and Principal

     
       

    Vice-Principal (Administration)

     
       

    Chief Finance Officer

     
       

    Director Financial Operations

     
       

    Manager, Finance

     

9 Employment Delegations

  • 1. The exercise of all employment delegations are closely related to the policies and procedures on each issue. Delegations may only be exercised within the framework of these policies. Advice is available from the Human Resources Division.
  • 2. Authorities delegated to committees are detailed in the respective committees' terms of reference and/or in policies specified alongside the delegation.
  • 3. Employment delegation topics:
    • 11.00 - Establishment or Disestablishment of Positions
    • 12.00 - Filling and Refilling of Positions
    • 13.00 - Membership of Selection Committees
    • 14.00 - Appointment and Employment (including acting appointments and starting salaries)
    • 15.00 - Appointments to Non-Establishment Positions
    • 16.00 - Promotions, Reclassifications, Increments
    • 17.00 - Acceptance of Resignations
    • 18.00 - Suspension and Dismissal
    • 19.00 - Awards and Agreements
    • 20.00 - Leave: Academic Staff
    • 21.00 - Leave: General Staff
    • 22.00 - Staff Development
    • 23.00 - Expenditure - Related to Employment Matters
    • 24.00 - Conflicts of Interest
    • 25.00 - Other Employment Matters

    EMPLOYMENT DELEGATIONS

    No.

    Delegation

    Delegate

    Relevant Legislation / Policy / Form

    11.00 Establishment or Disestablishment of Positions

    11.01

    Establish or disestablish positions of Deputy Vice-Chancellor, Pro Vice-Chancellor and Vice-Principal

    Not Delegated – Council approval required

     

    11.02

    Establish or disestablish, change from limited term to continuing, change the level or duration of any position other than those specified in 14.01 and exercise any of the delegations listed below in this section. 

    Vice-Chancellor and Principal

     

    11.03

    Establish or disestablish, change the level or duration of academic positions up to and including Associate Professor

    Deputy Vice-Chancellor

     

    11.04

    Establish or disestablish, change the level or duration of academic positions up to and including Senior Lecturer

    Executive Dean

     

    11.05

    Approve the conversion of fixed term academic staff at Professorial level to continuing positions under the conversion procedures

    Vice-Chancellor and Principal

    Relevant workplace agreements

    11.06

    Approve the conversion of fixed term academic staff up to and including the level of Associate Professor to continuing positions under conversion procedures

    Deputy Vice-Chancellor

    Relevant workplace agreements

    11.07

    Approve the conversion of fixed term academic staff up to and including the level of Senior Lecturer to continuing positions under conversion procedures

    Executive Dean

    CHECK ENTERPRISE AGREEMENT

    11.08

    Approve the conversion of fixed term general staff to continuing positions

    Vice-Principal (Administration)

     

    11.09

    Approve the conversion of casual general staff to fixed term or continuing positions

    Vice-Principal (Administration)

     

    11.10

    Establish or disestablish recurrent funded positions, change from fixed term to continuing, of general staff positions up to and including level 10.

    Vice-Principal (Administration)

     

    11.11

    Establish or disestablish recurrent funded positions, change from fixed term to continuing, of general staff positions up to and including level 9

    A person listed in Delegation band A

     

    11.12

    Vary general staff position from fixed term to continuing within established policies

    Vice-Principal (Administration).

    Relevant workplace agreements

       

    Director, Human Resources

     

    11.13

    Vary general staff positions up to level 9 from fixed term to continuing within established policies

    Executive Dean

     

    11.14

    Vary hours of work of general staff

    Vice-Principal (Administration).

    Relevant workplace agreements

       

    A person listed in Delegation band A

     

    11.15

    Approve position descriptions and the consequent level of a general staff position

    Vice-Principal (Administration)

    Relevant workplace agreements

       

    Director, Human Resources

     
       

    Manager, Staff Services

     
       

    HR Advisors

     

    12.00 Filling and Refilling of Positions

    12.01

    Approve the filling of any vacant position

    Vice-Chancellor and Principal

    Recruitment & Selection Policy

    12.02

    Approve the filling or refilling of continuing or fixed term vacant academic positions up to and including Associate Professor

    Deputy Vice-Chancellor

     

    12.03

    Approve, within budget, the filling or refilling of continuing or fixed term vacant academic positions up to and including Senior Lecturer

    Executive Dean

     

    12.04

    Approve the filling or refilling of continuing or fixed term vacant academic positions up to and including Associate Professor not exceeding 6 months

    Director, Human Resources

     

    12.05

    Approve the refilling of general staff positions.

    Vice-Principal (Administration).

     

    12.06

    Approve the filling or refilling of continuing or fixed term vacant general staff positions up to level 9 not exceeding 6 months

    Director, Human Resources

     

    13.00 Membership of Selection Committees

    13.01

    Approve the membership of Selection Committees for the position of Vice-Chancellor

    Not delegated – Council approval required

    Recruitment & Selection Policy

    13.02

    Approve the membership of Selection Committees for any position, other than Vice-Chancellor

    Vice-Chancellor and Principal

     

    13.03

    Approve the membership of Selection Committees for academic positions up to and including the level of Associate Professor

    Senior Deputy Vice-Chancellor

     

    13.04

    Approve the membership of Selection Committees for research only academic positions up to and including the level of Associate Professor

    Deputy Vice-Chancellor (Research)

     

    13.05

    Approve the membership of Selection Committees for academic positions up to and including the level of Senior Lecturer

    Deputy Vice-Chancellor

     
       

    Executive Dean

     

    13.06

    Approve the membership of Selection Committees for general staff positions

    Vice-Principal (Administration).

    Recruitment & Selection Policy

    13.07

    Approve the membership of Selection Committees for general staff positions up to and including level 9

    A person listed in Delegation Band A

     

    14.00 Appointment & Employment (including acting appointments & starting salaries)

    14.01

    Approve appointments of Vice-Principals, Deputy Vice-Chancellors and Pro Vice-Chancellors

    Chancellor when Council or the Finance and Resources Committee is not meeting within one week of the selection committee meeting

     

    14.02

    Approve all appointments and starting salaries of Executive Deans, Professors and Heads of Academic and Administrative Units

    Vice-Chancellor and Principal

    Recruitment & Selection Policy

    14.03

    Approve all appointments and starting salaries of Heads of Academic Units

    Senior Deputy Vice-Chancellor

     

    14.04

    Approve all appointments and starting salaries of Heads of Administrative Units

    Vice Principal (Administration)

     
       

    Deputy Vice-Chancellor

     

    14.05

    Appointment of Acting Head of Academic Unit

    Deputy Vice-Chancellor 

     
       

    Executive Dean

     

    14.06

    Appointment of Acting Executive Dean//Director of Division/University Librarian for periods not exceeding 4 weeks

    Deputy Vice-Chancellor

     
       

    Vice-Principal (Administration)

     

    14.07

    Appoint Acting Vice-Chancellor

    Chancellor

     

    14.08

    Appoint Acting Vice-Principals, Deputy Vice-Chancellors and Pro Vice-Chancellors 

    Vice-Chancellor and Principal

     

    14.09

    Approve appointments and starting salaries for academic positions up to and including the level of Associate Professor

    Vice-Chancellor and Principal

     
       

    Deputy Vice-Chancellor

     

    14.10

    Approve appointments and starting salaries for academic positions up to and including the level of Senior Lecturer

    Executive Dean

     

    14.11

    Approve appointments and starting salaries for general staff positions

    Vice-Principal (Administration).

     

    14.12

    Approve appointments and starting salaries for general staff positions up to and including level 9 positions

    A person listed in Delegation band A

     

    14.13

    Approve the lateral transfer of members of the general staff between faculties or divisions

    Vice-Principal (Administration).

    Relevant workplace agreements

       

    Director, Human Resources

     

    14.14

    Approve the lateral transfer of members of the general staff within a Faculty or Division or the Library

    A person listed in Delegation band A

    Relevant workplace agreements

    14.15

    Approve part-time teaching and casual employment authorities and rates of payment

    Vice-Chancellor and Principal

    Relevant workplace agreements

       

    Deputy Vice-Chancellor

     
       

    A person listed in Delegation band A

     
       

    A person listed in Delegation band B

     

    14.16

    Approve casual employees appointments

    Vice-Principal (Administration)

    Relevant workplace agreements

       

    Director, Human Resources

     
       

    Manager, Staff Services

     
       

    Manager, Staff Relations

     
       

    Pay & Benefits Team Leader

     
       

    A person listed in Delegation band A

     
       

    A person listed in Delegation band B

     
       

    A person listed in Delegation band C

     

    14.17

    Approve rates of payment for all casual General Staff positions

    Vice Principal (Administration)

    Relevant workplace agreements

       

    Director, Human Resources

     
       

    Manager, Staff Services

     
       

    Manager, Staff Relations

     
       

    Pay & Benefits Team Leader

     

    15.00 Appointments to Visiting and Honorary Positions

    15.01

    Appoint unpaid visiting and honorary academics up to the level of Honorary Professor

    Vice-Chancellor and Principal 

    Visiting and Honorary Academic Appointments Policy

       

    Deputy Vice-Chancellor (Research)

     

    15.02

    Appoint unpaid visiting and honorary academics up to the level of Honorary Associate Professor or Principal Fellow

    Deputy Vice-Chancellor

     
       

    Executive Dean

     
           
       

    Dean of Research

     

    16.00 Promotions, Reclassifications, Increments and probations

    16.01

    Approve promotions of academic staff up to and including Associate Professor

    Vice Chancellor and Principal if Council not meeting within 3 days of the Academic Promotions Committee recommendations

    Academic Promotions Committee Procedures

    16.02

    Approve promotions of academic staff up to and including Professor or Professorial Fellow

    Chancellor or Finance and Resources Committee if Council is not meeting within 7 days of the Academic Promotions Committee recommendations

    Academic Promotions Committee Procedures

    16.03

    Approve promotions of academic staff up to and including Professor or Professorial Fellow where the movement of an academic staff member is required to address an imminent retention risk.

    Vice Chancellor and Principal

    Attraction and Retention Policy

    16.04

    Approve probation of academic staff

    Deputy Vice-Chancellor

     

    16.05

    Approve probation of academic staff up to and including Senior Lecturer

    Executive Dean

     

    16.06

    Approve accelerated increments, defer or refuse normal increments for academic staff

    Vice-Chancellor and Principal

     
       

    Senior Deputy Vice-Chancellor

     

    16.07

    Approve the promotion of general staff

    Vice-Chancellor and Principal.

    Relevant workplace agreements

       

    Vice-Principal (Administration)

     

    16.08

    Approve probation of general staff

    Vice-Principal (Administration)

     

    16.09

    Approve probation of general staff up to and including Level 9

    A person listed in Delegations Band B

     

    16.10

    Approve accelerated increments, defer or refuse normal increments for general staff

    Vice-Chancellor and Principal.

    Accelerated Incremental Progression Procedures

    16.11

    Approve accelerated increments, defer or refuse normal increments for positions, the salaries for which are at level 9 or below

    Vice-Principal (Administration)

    Accelerated Incremental Progression Procedures

    16.12

    Approve the payment of attraction and retention allowances for academic staff

    Vice-Chancellor and Principal

    Attraction and Retention Policy

       

    Senior Deputy Vice-Chancellor

     

    16.13

    Approve the payment of attraction and retention allowances for research only academic staff

    Deputy Vice-Chancellor (Research)

     

    16.14

    Approve the payment of attraction and retention allowances for general staff

    Vice-Chancellor and Principal

    Attraction and Retention Policy

       

    Vice-Principal (Administration)

     

    17.00 Acceptance of Resignations

    17.01

    Accept the resignations of any staff member

    Vice-Chancellor and Principal

     

    17.02

    Accept the resignation of academic staff up to and including the level of Associate Professor

    Deputy Vice-Chancellor

    Relevant workplace agreements

       

    Executive Dean

     

    17.03

    Accept resignation of general staff

    Vice-Principal (Administration).

    Fair Work Act 2009

    17.04

    Accept resignation of general staff up to level 9

    A person listed in Delegation band A

     
       

    Director, Human Resources

     

    17.05

    Approve applications for voluntary redundancy for any member of staff

    Vice-Chancellor and Principal

    Relevant workplace agreements

    17.06

    Approve applications for voluntary redundancy for academic staff up to the level of Associate Professor

    Senior Deputy Vice-Chancellor

    Relevant workplace agreements

       

    Director, Human Resources

     

    17.07

    Approve applications for voluntary redundancy for general staff up to level 9

    Vice-Principal (Administration)

    Relevant workplace agreements

       

    Director, Human Resources

     

    17.08

    Approve forced redundancy of any member of staff.

    Vice-Chancellor and Principal

    Relevant workplace agreements

    18.00 Suspension and Dismissal

    18.01

    Suspend with pay or dismiss any member of staff

    Vice-Chancellor and Principal

    Relevant workplace agreements

    18.02

    Suspend with pay or dismiss general staff up to and including level 9

    Vice-Principal (Administration)

     

    19.00 Industrial Matters, Awards and Agreements

    19.01

    Act in all industrial matters affecting both academic and general staff of the University

    Vice-Chancellor and Principal

     

    19.02

    Approve payment of salary awards, determinations and agreements 

    Vice-Chancellor and Principal

     
       

    Vice-Principal (Administration)

     
       

    Director, Human Resources

     

    19.03

    Approve workplace agreements

    Vice-Chancellor and Principal

     

    19.04

    Approve overtime for staff under their supervision

    A person listed in Delegation band A

     
       

    A person listed in Delegation band B

     
       

    A person listed in Delegation band C

     
       

    Landscape Supervisor, Facilities Management Division

     
       

    Supervisor, Buildings, Facilities Management Division

     
       

    Supervisor, Mechanical/Electrical, Facilities Management Division

     

    20.00 Leave: Academic Staff

    20.01

    Approve all study leave and conference leave within existing University policies

    Vice-Chancellor and Principal

    Academic Study and Conference Leave Policy

       

    Deputy Vice-Chancellor

     
       

    Executive Dean

     

    20.02

    Approve financial grants for overseas conference leave of two weeks or less

    Vice-Chancellor and Principal

    Academic Study and Conference Leave Policy

       

    Deputy Vice-Chancellor

     
       

    Vice-Principal (Administration)

     
       

    Executive Dean

     

    20.03

    Approve study leave assistance grant up to $13,500

    Deputy Vice-Chancellor

    Academic Study and Conference Leave Policy

       

    Executive Dean

     

    20.04

    Approve supplementation of study leave assistance grant from additional funds

    Vice-Chancellor and Principal

    Academic Study and Conference Leave Policy

       

    Deputy Vice-Chancellor

     
       

    Vice-Principal (Administration)

     
       

    Executive Dean

     

    20.05

    Approve long service leave in accordance with the relevant workplace agreement provisions

    Vice-Chancellor and Principal

    Relevant workplace agreements

       

    Deputy Vice-Chancellor

     
       

    Executive Dean

     
           

    20.06

    Approve leave without pay in accordance with the relevant workplace agreement provisions

    Vice-Chancellor and Principal

     
       

    Senior Deputy Vice-Chancellor

     

    20.07

     Approve leave without pay up to 3 months in accordance with the relevant workplace agreement provisions

    Director, Human Resources

     

    20.08

     Approve leave without pay up to 1 month in accordance with the relevant workplace agreement provisions

    Executive Dean

     

    20.09

    Approve sick leave in excess of 16 weeks or in excess of accumulated entitlements and all other sick leave in accordance with the relevant workplace agreement provisions

    Vice-Chancellor and Principal

    Relevant workplace agreements

    20.10

    Approve sick leave in excess of 8 weeks and less than 16 weeks and all other sick leave in accordance with the relevant workplace agreement provisions

    Deputy Vice-Chancellor

    Relevant workplace agreements

    20.11

    Approve sick leave in excess of 2 weeks and less than 8 weeks in accordance with the relevant workplace agreement provisions

    Executive Dean

    Relevant workplace agreements

    20.12

    Approve sick leave up to 2 weeks in accordance with the relevant workplace agreement provisions

    A person listed in Delegation band A

    Relevant workplace agreements

       

    A person listed in Delegation band B

     

    20.13

    Approve Parental Leave in accordance with the relevant workplace agreement provisions

    A person listed in Delegation band A

     
       

    A person listed in Delegation band B

     

    20.14

    Approve Special Leave up to 3 days in any instance or 5 days overall

    A person listed in Delegation band A

     

    20.15

    Approve Special Leave in excess of 3 days in any instance or 5 days overall

    Deputy Vice-Chancellor

     

    20.16

    Approve Special Leave of positions p to and including Senior Lecturer in excess of 3 days in any instance or 5 days overall

    Executive Dean

     

    20.16

    Approve leave not elsewhere covered in accordance with the relevant workplace agreement provisions

    Vice-Chancellor and Principal

     

    21.00 Leave: General Staff

    21.01

    Approve all leave in accordance with the relevant workplace agreement provisions

    Vice-Chancellor and Principal

     
       

    Vice-Principal (Administration)

     

    21.02

    Approve leave without pay in accordance with the relevant workplace agreement provisions

    Vice-Principal (Administration).

     

    21.03

    Approve leave without pay for periods of up to 3 months in accordance with the relevant workplace agreement provisions

    Director, Human Resources

     

    21.04

    Approve leave without pay for periods of up to 1 month in accordance with the relevant workplace agreement provisions

    Manager, Staff Services

     

    21.05

    Approve recreation leave in accordance with the relevant workplace agreement provisions

    A person listed in Delegation band A

    Relevant workplace agreements

       

    A person listed in Delegation band B

     
       

    A person listed in Delegation band C

     
       

    Landscape Supervisor, Facilities Management Division

     
       

    Supervisor, Buildings, Facilities Management Division

     
       

    Supervisor, Mechanical/Electrical, Facilities Management Division

     
       

    Other supervisors of business units as approved by the Director, Human Resources

     

    21.06

    Approve sick leave in accordance with the relevant workplace agreement provisions

    A person listed in Delegation band A

    Relevant workplace agreements

       

    A person listed in Delegation band B

     
       

    A person listed in Delegation band C

     
       

    Landscape Supervisor, Facilities Management Division

     
       

    Supervisor, Buildings, Facilities Management Division

     
       

    Supervisor, Mechanical/Electrical, Facilities Management Division

     
       

    Other supervisors of business units as approved by the Director, Human Resources

     

    21.07

    Approve long service leave in accordance with the relevant workplace agreement provisions

    A person listed in Delegation band A

    Relevant workplace agreements

       

    A person listed in Delegation band B

     

    21.08

    Approve carry forward of recreation leave beyond 50 days in accordance with the relevant workplace agreement provisions

    Vice-Principal (Administration)

    Relevant workplace agreements

    21.09

    Approve Parental Leave in accordance with the relevant workplace agreement provisions

    A person listed in Delegation band A

    Relevant workplace agreements

       

    A person listed in Delegation band B

     

    21.10

    Approve Family Leave in accordance with the relevant workplace agreement provisions

    A person listed in Delegation band A

    Relevant workplace agreements

       

    A person listed in Delegation band B

     

    21.11

    Approve Development Program Assistance

    Vice-Principal (Administration)

    Development Program Assistance (General Staff) Policy

    22.00 Staff Development

    22.01

    Approve all matters listed in this section 

    Vice-Chancellor and Principal

     

    22.02

    Approve Study Time for General Staff

    Vice-Principal (Administration)

     
       

    Director, Human Resources

     
       

    Manager, Professional Organisation Development Services

     

    22.03

    Approve international staff exchanges

    Vice-Principal (Administration)

     
       

    Director, Human Resources

     

    22.04

    Approve supplementary funding for costs of external training programs

    Vice-Principal (Administration)

    Supplementary Funding for Training and Development Policy

       

    Director, Human Resources

     
       

    Manager, Professional Organisational Development Services

     

    22.05

    Approve general staff undergraduate study allowance

    Director, Human Resources

    Study Allowance Policy (General Staff)

    22.06

    Approve general and academic staff postgraduate sponsorship

    Vice-Principal (Administration)

    Postgraduate Staff Sponsorship Program

       

    Director, Human Resources

     

    22.07

    Approve job rotations and secondments for positions other than Vice-Principal 

    Vice-Chancellor and Principal

     
       

    Vice-Principal (Administration)

     

    22.08

    Approve job rotations and secondments for positions the salaries for which are at level 9 or below

    Director, Human Resources

     

    22.09

    Approve charging of cancellation fees for non-attendance at staff development programs in accordance with guidelines.

    Manager, Professional Organisational Development Services

     

    23.00 Expenditure - Related to Employment Matters

    23.01

    Approval of selection and appointment expenses and of relocation expenses in accordance with the approved schedules

    A person listed in Delegation band A

    Relocation Assistance Guidelines

       

    Manager, Staff Services 

     
       

    Manager, Recruitment 

     

    23.02

    Discretion to approve relocation expenses in excess of the schedules up to $30,000

    Vice-Chancellor and Principal

    Relocation Assistance Guidelines

    23.03

    Discretion to approve relocation expenses in excess of the schedules up to $15,000

    A person listed in Delegation band A

    Relocation Assistance Guidelines

    23.04

    Approve advances of up to one month's salary repayable within three months, for new staff only 

    Vice-Principal (Administration)

     
       

    Director, Human Resources

     
       

    Manager, Staff Services

     

    24.00 Conflict of Interest

    24.01

    Make determinations as to conflicts of interest disclosed by staff

    A person listed in Delegation band A

    Conflict of Interest Policy

    24.02

    Resolve disagreements between general staff and the relevant person listed in Delegation band A as to the presence of a conflict of interest or about its appropriate resolution

    Vice-Principal (Administration)

    Conflict of Interest Policy

    24.03

    Resolve disagreements between academic staff and the relevant dean as to the presence of a conflict of interest or about its appropriate resolution

    Senior Deputy Vice-Chancellor

    Conflict of Interest Policy

    24.04

    Staff approved to deal with and record conflict of interest

    A person listed in Delegation band A

    Conflict of Interest Policy

       

    Manager Staff Services

    Conflict of Interest Policy

       

    Manager, Staff Relations

     

    24.05

    Approve investigations into alleged breaches of the Conflict of Interest policy

    Vice-Chancellor and Principal

    Conflict of Interest Policy

    24.06

    Receive declarations regarding Reportable Gifts

    A person listed in Delegation band A

    Conflict of Interest Policy

    24.07

    Make determinations regarding conflicts of interest regarding applications for University research funding

    Deputy Vice-Chancellor (Research)

    Conflict of Interest Policy

    25.00 Other Staff Matters

    25.01

    Approve all staff matters listed in this section 

    Vice-Chancellor and Principal

     

    25.02

    Vary working arrangements within established positions (eg. job sharing)

    Deputy Vice-Chancellor

    Relevant workplace agreements

       

    Vice-Principal (Administration)

     
       

    A person listed in Delegation band A

     
       

    A person listed in Delegation band B

     

    25.03

    Approve requests by Heads of Units for a staff member to under-take a medical examination in order to determine their fitness to continue normal duties

    Senior Deputy Vice-Chancellor

     
       

    Vice-Principal (Administration)

     
       

    Director, Human Resources

     

    25.04

    Waive or reduce length of probationary period for general staff who have served a probationary period in a limited term position immediately before a new permanent appointment

    Vice-Principal (Administration)

    Relevant workplace agreements

    Academic Probation Committee Procedures

    General Staff Probation Procedures

       

    Director, Human Resources

     

    25.05

    Appoint Disclosure Co-ordinator 

    Vice-Chancellor and Principal

    Public Interest Disclosure Policy

10 Academic Delegations

  • 1. The exercise of all Academic delegations is closely related to the Rules, policies and procedures on each issue. Delegations may only be exercised within the framework of these policies. Advice is available from the Academic Registrar’s Division.
  • 2. Authorities delegated to committees are detailed in the respective committees' terms of reference and/or in policies specified alongside the delegation.
  • 3. Where two or more officers are listed eg Sub-Dean/Head of Unit this indicates either may approve depending on local arrangements in the Faculty.
  • 4. All waivers of general course rules or degree rules are considered by the Dean of Students or Deputy Vice-Chancellor (Education).
  • 5. Academic delegation topics:
    • 26.00 - Admission
    • 27.00 - Enrolment
    • 28.00 - Assessment
    • 29.00 - Conferrals / Graduation
    • 30.00 - Prizes, Awards, Grants and Scholarships
    • 31.00 - Course Approvals
    • 32.00 - Research Funding
    • 33.00 - Other Research Matters
    • 34.00 - International Activities

ACADEMIC DELEGATIONS

No.

Delegation

Delegate

Relevant Legislation / Policy / Form

26.00 Admission

26.01

Approve UOW algorithm used by the University Admissions Centre (UAC) to assess non school leaver applications

Vice-Chancellor and Principal

 

 

 

 

Senior Deputy Vice Chancellor

 

26.02

Approve UOW course entry criteria (ATAR cut-offs) published by UAC

Vice-Chancellor and Principal

 

   

Senior Deputy Vice Chancellor

 

 

 

Deputy Vice Chancellor

 

26.03

Make offers via the University Admissions Centre (UAC) in exceptional circumstances for candidates who do not meet published UOW entry criteria (forced offers).

Executive Dean / Sub-Dean / Associate Dean

 

   

Head of Academic Unit

Where nominated by the relevant Executive Dean

 
   

Manager, Enrolment and UAC Admissions

 

   

Manager, UOW Campus (other than Wollongong)

 

26.04

Instruct that no further offers are to be made and approve the withdrawal of current offers to a course that the Course Approval Management Group has accepted a notice of discontinuation.

Deputy Vice-Chancellor (Education)

 

26.05

Offer a place in a UOW program based on the Educational Access Scheme (Special Consideration)

Executive Dean / Sub-Dean / Associate Dean

 
   

Manager, Enrolment and UAC Admissions

 
   

Manager, UOW Campus (other than Wollongong)

 

26.06

Make an offer of admission to a candidate directly without using a tertiary admissions centre.

Executive Dean

 
   

Student Recruitment Operations Manager

 
   

Assistant Manager International Student Recruitment

 
   

Manager, UOW Campus (other than Wollongong)

 

26.07

Approval for candidates to undertake an end-on honours program.

Executive Dean / Sub-Dean / Associate Dean

 
   

Head of Academic Unit where nominated by the relevant Executive Dean

 
   

Dean of Academic Programs – INTI Malaysia

 
   

Honours Co-ordinator where nominated by the relevant Executive Dean

 

26.08

Approval of course transfer (non HDR Students)

Executive Dean / Sub-Dean / Associate Dean

General Course Rules

   

Dean of Academic Programs – INTI Malaysia

 
 

Approval of course transfer from Masters by Research or Professional Doctorate to PhD

Head of Postgraduate Studies

General Course Rules

 

Approval of course transfer from PhD to Professional Doctorate or Masters by Research

Head of Postgraduate Studies

General Course Rules

26.09

Approval to transfer a candidate to a course or major that has restrictions on enrolment or entry criteria

Executive Dean / Sub-Dean / Associate Dean

(both faculties to approve double degrees)

General Course Rules

26.10

Approval to change campus or mode of delivery within the same course

Executive Dean / Sub-Dean / Associate Dean

General Course Rules

   

Dean of Academic Programs – INTI Malaysia

 

26.11

Approval of advanced standing within General Course Rules

Executive Dean / Sub-Dean / Associate Dean

General Course Rules

   

Dean of Academic Programs – INTI Malaysia

 

26.12

Permission to be readmitted after exclusion from UOW

(a) due to not meeting Course Progress requirements

(b) due to failing to perform in mandatory placement

(c) due to misconduct

(a) Dean of Students following recommendation from Executive Dean / Sub-Dean / Associate Dean.

(b) Dean of Students following recommendation from Executive Dean / Sub-Dean / Associate Dean.

(c) Not delegated – Council approval required

General Course Rules

26.13

Permission to be admitted after exclusion from other University

Executive Dean / Sub Dean / Associate Dean

General Course Rules

26.14

Waiver of English Language admission requirements

Deputy Vice-Chancellor

 

27.00 Enrolment

27.01

Approval to enrol commencing students after week 2

Executive Dean / Sub Dean / Associate Dean

 
   

Dean of Academic Programs – INTI Malaysia

 

27.02

Approval to add a subject after last day to enrol online

Head of Academic Unit

General Course Rules

FORM: Academic Approval - subject Addition

27.03

Approval to withdraw a subject after last day to withdraw without academic penalty

Dean of Students

Executive Dean/ Sub Dean / Associate Dean of Faculty which offers the degree in which the student is enrolled, after recommendation from the Head of Academic Unit offering the subject

General Course Rules

Student Academic Consideration Policy

FORM: Application for late withdrawal from a subject without academic penalty

27.04

Approval to Amend Academic Record due to an enrolment error

Executive Dean / Sub Dean / Associate Dean

General Course Rules

27.05

Approval to vary course requirements for a particular program as specified in the University Course Handbook (can include substitution of subjects and waiver of pre/co-requisites)

Dean of Faculty / Sub-Dean / Associate Dean

General Course Rules

FORM: Application for Credit or Exemption

27.06

Approval of leave of absence

(a) undergraduates - extension after 1 year

(b) End on Honours

(c) Postgraduate Coursework

(d) Higher Degree Research

Executive Dean / Sub Dean / Associate Dean

Executive Dean / Sub-Dean / Associate Dean

Executive Dean/ Sub-Dean / Associate Dean

Executive Dean / Sub-Dean / Associate Dean

Director, Research Student Centre

General Course Rules

FORM: Application Form for Leave of Absence

 

For (a) and (b)

Dean of Academic Programs – INTI Malaysia

 

27.07

Determine outcome of successful appeal against exclusion based on the recommendation of the Course Exclusion Appeal Committee

Vice-Chancellor and Principal

General Course Rules

Course Progress Policy

   

Deputy Vice-Chancellor (Education)

 

27.08

Appeal the outcome of an unsuccessful exclusion appeal to the Coursework Exclusion Appeal Committee based on course progress assessment

Deputy Vice-Chancellor (Education)

General Course Rules

Course Progress Policy

27.09

Approval to exceed maximum number of credit points for a given session

Dean of Faculty / Sub-Dean / Associate Dean

General Course Rules

FORM: Academic Approval Form

   

Dean of Academic Programs – INTI Malaysia

 

27.10

Approval of concurrent enrolment at another institution or other UOW program

(other than existing double degree)

Executive Dean / Sub Dean / Associate Dean

(both faculties to approve)

General Course Rules

27.11

Approval of Study Abroad, Exchange Program, Cross-institutional arrangements

Executive Dean / Sub Dean / Associate Dean

General Course Rules

   

Dean of Academic Programs – INTI Malaysia

 

28.00 Assessment

28.01

Approval of extensions of time to submit assessment

Subject Co-ordinator

Sub Dean/Associate Dean

Student Academic Consideration Policy

 

28.02

Approval of supplementary exam or alternative assessment

Subject Coordinator

Sub Dean/Associate Dean

Student Academic Consideration Policy

28.03

Approval of variation to mark/grades:

(a) after publication

(b) prior to the official release of results

(c) after the result of a misconduct investigation

(a) Deputy Vice Chancellor

(b) Faculty Assessment Committee

(c) Refer misconduct penalty delegations: 53.01

Assessment Committee Standards

28.04

Approve thesis outcomes on the recommendation of the Thesis Examination Committee

Deputy Vice-Chancellor (Research)

 
   

Dean of Research

 

29.00 Conferrals / Graduation

29.01

Authority to confer degrees, diplomas and certificates on behalf of Council.

Chancellor

 
   

Deputy Chancellor

 
   

Vice-Chancellor and Principal

 

29.02

Confer degrees at a graduation ceremony on behalf of the Council

Chancellor

 
   

Deputy Chancellor

 
   

Vice-Chancellor and Principal

 

29.03

Authority to preside at overseas graduation ceremonies in the absence of the Chancellor or Deputy Chancellor (degrees conferred at a Council meeting preceding the ceremony)

Vice Chancellor

 
   

Deputy Vice-Chancellor

 
   

Vice Principal

 
   

Pro Vice-Chancellor

 
   

Chair of Academic Senate

 

29.04

Authority to approve certificate templates for short courses run by or under the auspices of the University

Vice-Principal (Administration)

Standard on Courses

   

Deputy Vice-Chancellor (Education)

 

30.00 Prizes, Awards, Grants and Scholarships

30.01

Approve the conditions of Prizes and Scholarships

Academic Senate

 

30.02

Approve Deletions and minor amendments to University Prizes (except for the Robert Hope Prize)

Academic Senate

 

30.03

Selection of prize and award winners (except for the Robert Hope Prize)

Executive Dean

 

30.04

Selection of Robert Hope Prize recipients

Not delegated – Council approval required

 

30.05

Approve the conditions of HDR Scholarships and Awards

Deputy Vice-Chancellor (Research)

 
   

Dean of Research

 
   

Director Research Student Centre

 

30.06

Determination of University Medallists

Vice-Chancellor

 

30.07

Approve the disbursement of Teaching and Learning Grants

Deputy Vice-Chancellor (Education)

 

31.00 Course and Subject Approvals

31.01

Approve new courses, major amendments to courses and course deletions

Academic Senate

 
   

Vice-Chancellor and Principal

 
   

Deputy Vice-Chancellor (Education)

 

31.02

Approve minor amendments to courses

Vice-Chancellor and Principal

 
   

Deputy Vice-Chancellor (Education)

 

31.03

Approve courses under fast-tracking procedures

Vice-Chancellor and Principal

 

31.04

Approve new subjects, subject deletions and subject modifications which do not impact on other faculties

Executive Dean

Subject Approval Guidelines

31.05

Approve new subjects, subject deletions and subject modifications which impact on other faculties

Senior Deputy Vice-Chancellor

 
   

Deputy Vice-Chancellor (Education)

 

31.06

Approve non award courses

Deputy Vice-Chancellor (Education)

Standard on Courses

31.07

Approve non award course names other than “program’, ‘study’ or ‘studies’

Deputy Vice-Chancellor (Education)

Standard on Courses

31.08

Approve exemption from compliance with minimum and/or maximum credit point requirements for new diploma and bachelor degree courses

Academic Senate

Standard on Courses

   

Vice-Chancellor and Principal

 
   

Deputy Vice-Chancellor (Education)

 

31.09

Approve variation to the minimum credit points for a major study prescribed in the General Course Rules

Executive Dean/Sub-Dean/Associate Dean

Standard on Courses

31.10

Approve cross counting of more than one subject towards a major study, minor study and/or core degree requirements

Executive Dean/Sub-Dean/Associate Dean

Standard on Courses

31.11

Execute on behalf of the University any agreement between the University and partner institutions to establish new jointly badged degree program

Vice-Chancellor and Principal

Standard on Courses

   

Deputy Vice-Chancellor (Education)

 

32.00 Research Funding

 

Signing submissions for research related funding, after taking advice from the Research & Innovation Division and/or Human Resources & Financial Services, as required

   

32.01

Where the submission is up to or exceeds $350,000 per annum

Vice-Chancellor and Principal

 
   

Deputy Vice-Chancellor (Research)

 
   

Vice-Principal (Administration)

 
   

Dean of Research

 

32.02

Where the submission is less than or equal to $350,000 per annum

Director, Research Services Office

 
   

Director, Innovation & Commercial Research

 
   

Director, Research Student Centre

 

32.03

Where the total value of the submission is less than or equal to $300,000

Senior Manager, Grants and Development, Research Services Office

 
   

Grants Manager, Research Services Office

 

33.00 Other Research Matters

33.01

Approve academic staff undertaking private consulting

Vice-Chancellor and Principal

Commercial Research Policy

   

Vice-Principal (Administration)

 
   

Deputy Vice-Chancellor

 

33.02

Authority (including Power of Attorney) to purchase, sell, assign, transfer, convert or otherwise deal with any research (must be reported to Council)

Any two of the following

Vice-Chancellor and Principal

 
   

Deputy Vice-Chancellor (Research)

 
   

Vice-Principal (Administration)

 
   

Chief Finance Officer

 

33.03

Approve distribution of commercial revenue amongst creators

Vice Chancellor and Principal

IP Commercialisation Revenue Policy

   

Deputy Vice-Chancellor (Research)

 
   

Vice Principal (Administration)

 

34.00 International Activities

34.01

Approval of the disbursement of University Internationalisation Committee Grants Fund

Deputy Vice-Chancellor (International)

International Alliances Policy

34.02

Approve Strategic International Partners

Deputy Vice-Chancellor (International)

International Alliances Policy

34.03

Approve the selection of a new partner(s) for offshore teaching programs, twinning arrangements, and/or training / corporate programs

Senior Deputy Vice-Chancellor

 
   

Deputy Vice-Chancellor (International)

 

34.04

Approve financial feasibility and revenue sharing arrangements for proposed off-shore programs with partner institutions

Senior Deputy Vice-Chancellor

 
   

Deputy Vice-Chancellor (International)

 
   

Chief Finance Officer

 

34.05

Approval of quality assurance documentation for transnational teaching locations

Deputy Vice Chancellor (International)

 
   

Director Transnational Programs

 

34.06

Approve Faculty promotions / profile raising activities in transnational teaching locations and in any related third country

Deputy Vice-Chancellor

 
   

Deputy Vice-Chancellor (International)

 
   

Director Transnational Programs

 

34.07

Approval of academic teaching staff for transnational (offshore) teaching delivery

Executive Dean

 

11 Contract and Agreement Delegations

  • 1. The exercise of all Contract and Agreement delegations is closely related to the Rules, policies and procedures on each issue. Delegations may only be exercised within the framework of these policies. Advice is available from the Chief Finance Officer.
  • 2. Contract and Agreement delegation topics:

    CONTRACT & AGREEMENT DELEGATIONS

     

    No

    Delegation

    Delegate

    Relevant Legislation / Policy / Form

    35.00 General Contracts and Agreements

     

    The following persons are authorised to sign contracts, excluding contracts dealt with elsewhere in the delegations:

       

    35.01

    Contracts for the provision of services by UOW including teaching contracts with other organisations in excess of $1,500,000, with all such expenditure to be advised to the next available meeting of the Finance and Resources Committee and the University Council.

    A person listed in Delegation band A

     
       

    Vice-Principal (Administration) 

     
       

    with countersignature of any one of the following:

     
       

    Chancellor

     
       

    Deputy Chancellor

     
       

    Chair, Finance & Resources Committee

     
       

    Chair, Risk, Audit & Compliance Committee

     

    35.02

    Approve contracts for the provision of services by UOW up to $1,500,000

    Vice-Chancellor and Principal

     
       

    Vice-Principal (Administration)

     

    35.03

    Approve contracts for the provision of services by UOW up to $500,000

    Chief Finance Officer

     

    35.04

    Approve contracts for the provision of services by UOW up to $300,000

    Deputy Vice-Chancellor

     
       

    Director Financial Operations

     

    35.05

    Approve contracts for the provision of services by UOW up to $100,000 in respect of expenditure for that unit

    A person listed in Delegation band A

     
       

    Finance Manager

     

    35.06

    Approve contracts for the provision of services by UOW up to $50,000 in respect of expenditure for that unit

    A person listed in Delegation band B

     
     

    Approve contracts for the provision of services by UOW up to $25,000 in respect of expenditure for that unit

    A person listed in Delegation band C

     
     

    Approve contracts for the provision of services by UOW up to $5,000 in respect of expenditure for that unit

    A person listed in Delegation band D 

     

    35.07

    Building Construction contracts in excess of $1,500,000, with all such expenditure to be advised to the next available meeting of the Finance and Resources Committee and the University Council.

    Vice-Chancellor and Principal

     
       

    Vice-Principal (Administration)

     
       

    with countersignature of any one of the following:

     
       

    Chancellor

     
       

    Deputy Chancellor

     
       

    Chair, Finance & Resources Committee

     
       

    Chair, Risk, Audit & Compliance Committee

     

    35.08

    Building Construction contracts up to $1,500,000

    Vice-Chancellor and Principal

     
       

    Vice-Principal (Administration)

     

    35.09

    Building Construction contracts  up to $500,000

    Chief Finance Officer

     
       

    Director Financial Operations

     

    35.10 

    Building Construction contracts up to $300,000

    Manager, Finance

     
       

    Deputy Vice-Chancellor

     

    35.11

    Building Construction contracts up to $100,000 in respect of expenditure for that unit

    A person listed in Delegation band A

     

    35.12

    Insurance contracts

    Vice-Chancellor and Principal

     
       

    Vice-Principal (Administration)

     
       

    Chief Finance Officer

     
       

    Director Financial Operations

     

    35.13

    Employment contracts, subject to meeting all other employment delegations [refer Section 9 – Employment Delegations]

    Vice-Chancellor and Principal

     
       

    Vice-Principal (Administration)

     
       

    Director, Human Resources

     
       

    Manager, Staff Services

     
       

    Pay & Benefits Team Leader

     

    35.14

    Student and staff residential contracts 

    Director, Accommodation Services

     
       

    Student Residence Manager

     

    35.15

    GSM student residential contracts

    GSM Clinical Placement Facilitator

     
       

    GSM Rural Clinical School Manager

     

    35.16

    Approve Memoranda of Understanding with other Universities or organisations for the mutual benefit of both organisations but without specified financial commitments

    Vice-Chancellor and Principal

     
       

    Vice-Principal (Administration)

     
       

    Deputy Vice-Chancellor

     

    35.17

    Approve operating and financial leases for buildings, infrastructure and equipment

    Vice-Chancellor and Principal

     
       

    Vice-Principal (Administration)

     

    35.18

    Approve residential tenancy agreements

    Vice-Chancellor and Principal

     
       

    Vice-Principal (Administration)

     
       

    Chief Finance Officer

     

    35.19

    Approve the registration of business names

    Vice-Chancellor and Principal

     

    35.20

    Approve incorporations or the creation of new wholly owned University companies, or the winding up of such University companies

    Not delegated – Council approval required

     

    35.21

    Approve commercial activities (including commercial research and IP licences) in accordance with Commercial Activities Guidelines - in excess of $4,000,000

    Not delegated – Council approval required

    Commercial Activity Guidelines

    35.22

    Approve commercial activities (including commercial research and IP licences) in accordance with Commercial Activities Guidelines - up to $4,000,000

    Vice-Chancellor and Principal

    Commercial Activity Guidelines

       

    Vice-Principal (Administration)

     
       

    With the countersignature of any one of the following:

     
       

    Chancellor

     
       

    Deputy Chancellor

     
       

    Chair, Finance & Resources Committee

     
       

    Chair, Risk, Audit & Compliance Committee

     

    35.23

    Approve commercial activities (including commercial research and IP licences) in accordance with Commercial Activities Guidelines - up to $1,000,000

    Vice-Chancellor and Principal

    Commercial Activity Guidelines

       

    Vice-Principal (Administration)

     

    35.24

    Approve commercial activities (including commercial research and IP licences) in accordance with Commercial Activities Guidelines - up to $500,000

    Senior Deputy Vice-Chancellor

    Commercial Activity Guidelines

       

    Deputy Vice-Chancellor

     
       

    Chief Finance Officer

     

    35.25

    Approve Commercial Research Activities in accordance with Commercial Activities Guidelines up to $250,000

    Dean of Research

    Commercial Activity Guidelines

       

    Director, Innovation & Commercial Research

     

    35.26

    Sign on behalf of the University to provide owners consent in construction and development project matters.

    Vice-Chancellor

    Vice-Principal (Administration)

     
       

    Director, Facilities Management Division

     
     

    For the Innovation Campus only

    Project Manager, Innovation Campus

     

    35.27

    Appoint design consultants for construction projects within approved budgets

    Vice-Chancellor and Principal

     
       

    Vice-Principal (Administration)

     
       

    Project Manager, Innovation Campus

     

    35.28

    Approve the lodgement of utility authority applications for the iC

    Vice-Chancellor and Principal

     
       

    Vice-Principal (Administration)

     
       

    Director, Facilities Management Division

     
       

    Project Manager, Innovation Campus

     

    35.29

    Approve non-research confidentiality agreements on the recommendation of the staff member who will be receiving or disclosing confidential information.

    Vice-Chancellor and Principal

     
       

    Senior Deputy Vice-Chancellor

     
       

    Deputy Vice-Chancellor

     
       

    Vice-Principal (Administration)

     
       

    Chief Finance Officer

     

    36.00 Research Grant Contracts

     

    Approving and signing research grant contracts and reports, after taking advice from the Research & Innovation Division and/or Human Resources & Financial Services, as appropriate:

       

    36.01

    Where the total value of the contract is up to and exceeds $350,000

    Vice-Chancellor and Principal

     
       

    Deputy Vice-Chancellor (Research)

     
       

    Vice-Principal (Administration)

     
       

    Dean of Research

     

    36.02

    Where the total value of the contract is less than or equal to $350,000

    Deputy Vice-Chancellor (Education)

     
       

    Director, Research Services Office

     
       

    Director, Innovation & Commercial Research

     

    36.03

    Where the total value of the contract is less than or equal to $200,000

    Senior Manager, Grants & Development, Research Services Office

     
       

    Director, Research Student Centre

     

    36.04

    Approve student IP combined assignment deeds and confidentiality agreements under Seal

    Vice-Principal (Administration) with the countersignature of any one of the following:

    Student Assignment of IP Policy

       

    Chancellor

     
       

    Vice-Chancellor and Principal

     
       

    Council member

     

    36.05

    Approve CRC IP Trust deeds

    Vice-Principal (Administration) with the countersignature of any one of the following:

     
       

    Chancellor

     
       

    Vice-Chancellor and Principal

     
       

    Council member

     

    36.06

    Sign indemnity agreements for Human Research Ethics Committee review of commercially sponsored research using industry standard documents developed by Medicines Australia in collaboration with State and Federal agencies.

    Vice-Chancellor and Principal

     
       

    Deputy Vice-Chancellor (Research)

     
       

    Dean of Research

     
       

    Director, Research Services Office

     

    36.07

    Sign agreements with external parties outlining conditions associated with having proposals reviewed by the Human Research Ethics Committees

    Vice-Chancellor and Principal

     
       

    Deputy Vice-Chancellor (Research)

     
       

    Dean of Research

     
       

    Director Research Services Office

     

    37.00 Research Agreements

    37.01

    Approving confidentiality agreements in relation to research undertakings on the recommendation of the staff member who will be receiving or disclosing confidential information.

    Vice-Chancellor and Principal

     
       

    Vice-Principal (Administration)

     
       

    Deputy Vice-Chancellor (Research)

     
       

    Deputy Vice-Chancellor (Education)

     
       

    Director, Innovation & Commercial Research

     
       

    Manager of Innovation and Commercialisation

     

    37.02

    Approving confidentiality agreements in relation to research undertakings by students who will be receiving or disclosing confidential information.

    Deputy Vice-Chancellor (Research)

    Student Assignment of IP Policy

       

    Dean of Research

     
       

    Director, Research Student Centre

     
       

    Director, Innovation & Commercial Research

     

    37.03

    Approve Data Access Agreements and Spatial Data Licence Agreements

    Director, Innovation & Commercial Research

     
       

    Manager of Innovation and Commercialisation

     

    37.04

    Approve Collaborative Heads of Agreement

    Deputy Vice-Chancellor (Research)

     

    37.05

    Approve Collaboration Agreements (eg staff exchange, research student scholarships, use of equipment, scholarships etc) that are not commercial research agreements or do not provide for the exchange of monies

    Deputy Vice-Chancellor (Research)

     
       

    Dean of Research

     
       

    Director, Research Services Office

     
       

    Director, Research Student Centre

     
       

    Director, Innovation & Commercial Research

     

    37.06

    Approve Materials Transfer Agreements

    Deputy Vice-Chancellor (Research)

     
       

    Director, Innovation & Commercial Research

     

    37.07

    Approve CRC Funding Agreements

    Vice-Chancellor and Principal

     
       

    Deputy Vice-Chancellor (Research)

     
       

    Vice Principal (Administration)

     
       

    Chief Finance Officer 

     
       

    Director Financial Operations

     

    37.08

    Approve Centre Agreements between CRC Partners

    Deputy Vice-Chancellor (Research)

     
       

    Vice Principal (Administration)

     
       

    Chief Finance Officer 

     
       

    Director Financial Operations

     

    37.09

    Approve CRC Project Agreements

    Deputy Vice-Chancellor (Research)

     
       

    Director, Innovation & Commercial Research

     

    37.10

    Approve Whole Body Transfer Agreements

    Vice-Chancellor

     
       

    Deputy Vice-Chancellor

     
       

    Executive Dean, Science, Medicine and Health

     

    38.00 International Agreements

    38.01

    Approve University wide Agreements of Co-operation (for delegations regarding the signing of Memoranda of Understanding refer delegation 35.11)

    Vice-Chancellor and Principal

    International Alliances Policy

       

    Deputy Vice-Chancellor

     
       

    Vice Principal

     
       

    Deputy Vice-Chancellor (International)

     

    38.02

    Approve Faculty or discipline specific Agreements

    Senior Deputy Vice-Chancellor

    International Alliances Policy

       

    Deputy Vice-Chancellor (Research)

     
       

    Deputy Vice-Chancellor (International)

     

    38.03

    Approve Student Exchange Agreements

    Deputy Vice-Chancellor (International)

    International Alliances Policy

    38.04

    Approve Study Abroad Agreements

    Deputy Vice-Chancellor (International)

    International Alliances Policy

    38.05

    International Advanced Standing Agreements

    Senior Deputy Vice-Chancellor

    International Alliances Policy

       

    Deputy Vice-Chancellor (International)

     

12 IT Delegations

  • 1. The exercise of all IT delegations is closely related to the Rules, policies and procedures on each issue. Delegations may only be exercised within the framework of these policies. Advice is available from the Director, Information Technology Services.
  • 2. IT delegation topics:
    • 39.00 - Access to IT Information
    • 40.00 - IT Account Management
    • 41.00 - IT Security
    • 42.00 - Telephone Services
    • 43.00 - Software Asset Management
    • 44.00 - Internet Quotas

IT DELEGATIONS

No

Delegation

Delegate

Relevant Legislation / Policy / Form

39.00 Access to IT Information

39.01

Authorised to approve the release of data stored or transmitted on the University’s IT facilities and captured legitimately by the University to persons within or outside of the University (aside from data released with the permission of the user) in accordance with the University’s Privacy Policy and the IT Acceptable Use Policy.

Vice-Chancellor and Principal

IT Acceptable Use Policy

   

Chief Finance Officer

IT Acceptable Use Policy

   

Director, ITS

IT Acceptable Use Policy

39.02

Authorised to request the release of data stored or transmitted on the University’s IT facilities and captured legitimately by the University to persons within or outside of the University (aside from data released with the permission of the user) in accordance with the University’s Privacy Policy and the IT Acceptable Use Policy.

A person listed in Delegation band A

IT Acceptable Use Policy

39.03

Authorised to request the release of internet logs stored or transmitted on the University’s IT facilities and captured legitimately by the University to persons within or outside of the University (aside from data released with the permission of the user) in accordance with the University’s Privacy Policy and the Internet Access Policy.

A person listed in Delegation band A

Internet Access Policy

39.04

Authorised to request the release of electronic mail content stored or transmitted on the University’s IT facilities and captured legitimately by the University to persons within or outside of the University (aside from data released with the permission of the user) in accordance with the University’s Privacy Policy and the email Access Policy.

A person listed in Delegation band A

Email Access Policy

39.05

Authorised to request the release of detailed telephone account information collected legitimately by the University to persons within or outside of the University (aside from data released with the permission of the user) in accordance with the University’s Privacy Policy and Telephone Policy.

A person listed in Delegation band A

Telephone Policy

39.06

Authorised to request the release of telephone account information made on University mobile phones and collected legitimately by the University to persons within or outside of the University (aside from data released with the permission of the user) in accordance with the University’s privacy Policy and the Mobile Telephones Policy.

A person listed in Delegation band A

Mobile Telephones Policy

40.00 Account Management

40.01

Approve exceptions to standard privileges of user account holders

Chief Finance Officer 

IT User Account Management Policy

   

Director, Information Technology Services

 

40.02

Approve increase in email quotas for staff and associate accounts after a request from Senior Executive, Dean, Director or University Librarian

Chief Finance Officer

IT User Account Management Policy

   

Director, Information Technology Services

 

40.03

Confirm withdrawal or reinstate a withdrawn user account after consultation with relevant Senior Executive, Dean Director or University Librarian

Chief Finance Officer

IT User Account Management Policy

   

Director, Information Technology Services

 

41.00 IT Security

41.01

Authorise the disconnection from the University Network, any IT system, or area in which it operates, that fails to comply with IT Security Policies, guidelines and procedures

Chief Finance Officer

IT Security Policy

41.02

Authorise the disconnection from the University Network of any compromised IT system in accordance with the IT Intrusion Response Plan

IT Security Officer

IT Security Policy

41.03

Approval to release emails sent to “all” mailing lists (other than by the VC, Senior Executive, Director, Facilities Management Division, Director, Human Resources, Academic Registrar, University Librarian, Deputy Vice-Chancellor (Finance & IT) and Director, Information Technology Services Division which are published immediately)

ITS Senior Manager

Guidelines for the Management of the “All” Mailing Lists

42.00 Telephone Services

42.01

Determine staff eligible for a mobile telephone handset and/or mobile telephone account (including level of access, approval of additional cost mobile services etc)

Discretion to withdraw access rights

A person listed in Delegation band A

Mobile Telephones Policy

43.00 Software Asset Management

43.01

Approve installation of University owned software on user’s home computer

Director, Information Technology Services

Software Asset Management Guidelines

   

IT Procurement & Software Services Senior Manager

 
   

ITS Desktop Support Manager

 
   

Software Asset Managers

 

44.00 Internet Quotas

44.01

Approve changes to the application of quotas

Deputy Vice-Chancellor

Internet Access Policy

44.02

Approve or reject a student’s application to increase their internet quota

Executive Dean

Internet Access Policy

44.03

Determine the outcome of appeals from students to increase their internet quota

Deputy Vice-Chancellor (Education)

Internet Access Policy

13 Miscellaneous Delegations

  • 1. The exercise of all miscellaneous delegations is closely related to the Rules, policies and procedures on each issue. Delegations may only be exercised within the framework of these policies. Advice is available from the Vice-Principal (Administration).
  • 2. Authorities delegated to committees are detailed in the respective committees' terms of reference and/or in policies specified alongside the delegation.
  • 3. Miscellaneous delegation topics:
    • 45.00 - Acting on behalf of Council on urgent matters
    • 46.00 - Use of University Name
    • 47.00 - Approval of UOW Promotional Materials
    • 48.00 - Use of UOW Logo
    • 49.00 - Occupational, Health, Safety and Rehabilitation
    • 50.00 - Policy Approval
    • 51.00 - Tenant Selection
    • 52.00 - Authorised Persons (Campus Access & Order)
    • 53.00 - Misconduct

    MISCELLANEOUS DELEGATIONS

    No

    Delegation

    Delegate

    Relevant Legislation / Policy / Form

    45.00 Acting on behalf of Council on urgent matters

    45.01

    Acting on behalf of Council on urgent matters between Council meetings

    Finance and Resources Committee

     

    46.00 Use of University Name

    46.01

    Issuing statements on behalf of the University Council

    Chancellor

     

    46.02

    Issuing statements on behalf of the University

    Chancellor

     
       

    Vice-Chancellor and Principal

     
       

    Deputy Vice-Chancellor

     
       

    Vice Principal

     

    46.03

    Approve issuing of public statements by specific University staff

    Chancellor

     
       

    Vice-Chancellor and Principal

     
       

    Deputy Vice-Chancellor

     
       

    Vice Principal

     

    47.00 Approval of UOW Promotional Materials

    47.01

    Approval of corporate level UOW promotional materials (onshore and offshore)

    Vice-Chancellor and Principal

    Production of Marketing Material and Use of UOW Brand Policy

       

    Vice-Principal (Administration)

     

    47.02

    Approval of UOW promotional materials (onshore and offshore) relating to research (excluding Commercial Research)

    Deputy Vice-Chancellor (Research)

     

    47.03

    Approval of UOW promotional materials (onshore and offshore) relating to domestic student recruitment and domestic student teaching materials

    Senior Deputy Vice-Chancellor

    Production of Marketing Material and Use of UOW Brand Policy

    47.04

    Approval of UOW promotional materials (onshore and offshore) relating to international student recruitment and international student teaching materials

    Deputy Vice-Chancellor (International)

    Production of Marketing Material and Use of UOW Brand Policy

    47.05

    Approval of UOW promotional materials (onshore and offshore) relating to community and alumni materials

    Deputy Vice-Chancellor (Education)

    Production of Marketing Material and Use of UOW Brand Policy

    48.00 Use of UOW Logo

    48.01

    Approval to use UOW logo by staff, students, agents, and partners (onshore and offshore)

    Vice-Chancellor and Principal

    Production of Marketing Material and Use of UOW Brand Policy

       

    Vice-Principal (Administration)

     

    48.02

    Approval to use UOW logo in domestic student recruitment and domestic student teaching materials

    Senior Deputy Vice-Chancellor

     

    48.03

    Approval to use UOW logo for research related materials

    Deputy Vice-Chancellor (Research)

     

    48.04

    Approval to use UOW logo in international student recruitment and international student teaching materials

    Deputy Vice-Chancellor (International)

     

    48.05

    Approval to use logo in community and alumni materials

    Deputy Vice-Chancellor (Education)

     

    48.06

    Approval of exemptions from provision of the Web Management Policy

    Vice-Principal (Administration)

    Web Management Policy

       

    Academic Registrar

     

    49.00 Occupational Health, Safety and Rehabilitation

    49.01

    Approve all matters specified in this section

    Vice-Chancellor and Principal

     

       

    Senior Deputy Vice-Chancellor

     
       

    Vice-Principal (Administration)

     

    49.02

    Appoint first aid officers

    Director, Human Resources

    Relevant workplace agreements

       

    Manager, Occupational Health and Safety

     
       

    A person listed in Delegation band A

     

    49.03

    Approve a staff member being required to under-take a medical examination in order to assess their fitness in connection with a claim for workers compensation.

    Director, Human Resources

     
       

    Manager, Occupational Health and Safety

     

    49.04

    Approve return to work arrangements as part of a rehabilitation plan following a workers compensation claim.

    Director, Human Resources

     
       

    Manager, Occupational Health and Safety

     

    49.05

    Approval to purchase hazardous materials with licensing requirements or constraints

    A person listed in Delegation band A

     

    49.06

    Appoint building wardens

    A person listed in Delegation band A

    Emergency Procedures

    49.07

    Approve workers compensation claims

    Director, Human Resources

     
       

    Manager, Occupational Health and Safety

     

    49.08

    Review decisions to decline workers compensation claims

    Vice-Principal (Administration)

     

    49.09

    Approve use of radioactive isotopes

    A person listed in Delegation band A

     
       

    Radiation Safety Officer

     

    49.10

    Approve use of lasers

    A person listed in Delegation band A

     
       

    Manager, Occupational Health and Safety

     

    49.11

    Approve work involving bio-hazardous material (excluding Genetically Modified Organisms)

    A person listed in Delegation band A

     

    49.12

    Approve work involving Genetically Modified Organisms

    Gene Technology Review Committee

     

    49.13

    Approve work involving use of scuba diving equipment

    A person listed in Delegation band A

     
       

    Dive Safety Officer

     

    49.14

    Approve any work being undertaken that has an uncontrolled risk assessed as extreme

    A person listed in Delegation band A

     

    49.15

    Approve overseas travel to destinations designated as high risk

    Senior Deputy Vice-Chancellor

     

    50.00 Policy Approval

    50.01

    Approve major amendments to operational policies

    Finance and Resources Committee

    Standard on UOW Policy

     

    50.02

    Endorse major amendments to academic policies

    Academic Senate

    Standard on UOW Policy

    50.03

    Approve minor changes to operational policies

    Vice-Chancellor and Principal

    Standard on UOW Policy

    50.04

    Approve minor changes to academic policies

    Vice-Chancellor and Principal

    Standard on UOW Policy

    50.05

    Approve administrative changes to policy documents

    Vice-Chancellor and Principal

    Standard on UOW Policy

       

    Deputy Vice-Chancellor

     
       

    Vice-Principal (Administration)

     

    50.06

    Approve recommendation for ‘No Change” to policy resulting from a policy review

    Vice-Chancellor and Principal

    Standard on UOW Policy

       

    Deputy Vice-Chancellor

     
       

    Vice-Principal (Administration)

     

    50.07

    Approve UOW College Policies for application to UOW/UOW College students

    Deputy Vice-Chancellor (Education)

    Framework Policy for UOW Students Studying at UOW College

    51.00 Tenant Selection

    51.01

    Approve the selection of commercial tenants for University land and buildings

    Vice-Principal (Administration)

     

    52.00 Campus Access and Order

    52.01

    Request persons involved in disorderly misconduct to leave the campus and to remove trespassers

    Authorised Persons: Vice-Chancellor and Principal

    Campus Access and Order Rules

       

    Vice Principal (Administration)

     
       

    University Librarian,

     
     

    For Student Residences

    Student Residence Manager

     
     

    For the Shoalhaven Campus

    Head Shoalhaven Campus

     
     

    For UOW Campus (other than Wollongong)

    Manager, UOW Campus (other than Wollongong)

     
     

    For the Innovation Campus

    Director, Innovation Campus

     
       

    Manager Security

     
       

    Security Officer (whether contracted or otherwise)

     
       

    Parking Attendant (whether contracted or otherwise)

     

    52.02

    Apprehend and deliver to the custody of the nearest police constable, any person found committing and offence against the Inclosed Lands Act 1901 as amended or committing a criminal offence

    Authorised Persons: Vice-Chancellor and Principal

    Campus Access and Order Rules

       

    Vice Principal (Administration)

     
       

    University Librarian,

     
     

    For Student Residences

    Student Residence Manager

     
     

    For the Shoalhaven Campus

    Head Shoalhaven Campus

     
     

    For UOW Campus (other than Wollongong)

    Manager, UOW Campus (other than Wollongong)

     
     

    For the Innovation Campus

    Director, Innovation Campus

     
       

    Manager Security

     
       

    Security Officer (whether contracted or otherwise)

     
       

    Parking Attendant (whether contracted or otherwise)

     

    52.03

    Administer and control access to the campus and the traffic and parking provisions therein

    Authorized Persons: Vice-Chancellor and Principal

    Campus Access and Order Rules

       

    Vice Principal (Administration)

     
       

    University Librarian,

     
     

    For Student Residences

    Student Residence Manager

     
     

    For the Shoalhaven Campus

    Head Shoalhaven Campus

     
     

    For UOW Campus (other than Wollongong)

    Manager, UOW Campus (other than Wollongong)

     
     

    For the Innovation Campus

    Director, Innovation Campus

     
       

    Manager Security

     
       

    Security Officer (whether contracted or otherwise)

     
       

    Parking Attendant (whether contracted or otherwise)

     

    52.04

    Revoke the right of any person to enter or remain upon any land or premises of the University

    Authorised Persons: Vice-Chancellor and Principal

    Campus Access and Order Rules

       

    Vice Principal (Administration)

     
       

    University Librarian,

     
     

    For Student Residences

    Student Residence Manager

     
     

    For the Shoalhaven Campus

    Head Shoalhaven Campus

     
     

    For UOW Campus (other than Wollongong)

    Manager, UOW Campus (other than Wollongong)

     
     

    For the Innovation Campus

    Director, Innovation Campus

     
       

    Manager Security

     
       

    Security Officer (whether contracted or otherwise)

     
       

    Parking Attendant (whether contracted or otherwise)

     

    52.05

    Remove unauthorised animals from the University by whatever means necessary

    (NOTE Guide or Companion Dogs are exempted)

    Authorised Persons: Vice-Chancellor and Principal

    Campus Access and Order Rules

       

    Vice Principal (Administration)

     
       

    University Librarian,

     
       

    Student Residence Manager

     
       

    Head Shoalhaven Campus

     
       

    Manager, UOW Campus (other than Wollongong)

     
       

    Director, Innovation Campus

     
       

    Manager Security

     
       

    Security Officer (whether contracted or otherwise)

     
       

    Parking Attendant (whether contracted or otherwise)

     

    52.06

    Authorise animals inside campus buildings

    Vice Principal (Administration)

    Campus Access and Order Rules

    52.07

    Determine the number of entry permits

    Vice Principal (Administration)

    Campus Access and Order Rules

    52.08

    Permission to transfer or resell entry permits

    Vice Principal (Administration)

    Campus Access and Order Rules

    52.09

    Authorise the addition of different classes of entry permits

    Vice Principal (Administration)

    Campus Access and Order Rules

    53.00 Misconduct

    53.01

    Approve the following penalties for misconduct

    by students under the for Student Conduct Rules:

    (a) Reprimand

    (b) Deduct marks for the assessment task.

    (c) Imposition of a zero mark for an assessment task (where the task constitutes less than 40% of that subject).

    (d) In the case of study abroad students, inform the home institution of misconduct.

    (e) Removal from Library for 1 week.

    (f) Fine for overdue library items

    (g) Charge costs of up to $1000.00 for replacing or repairing damaged property / facilities.

    (h) Temporary or permanent exclusion from University Residence

    (i) Email / internet access withdrawn or restricted

    (j) Fine of up to $250

    (k) Withhold official certification (eg transcript, testamur) for up to 3 months

    (l) impose a fail grade for an assessment task or subject

    (m) Vary marks for a subject; Reprimand from the Vice-Chancellor; Fine of up to $1000.00; Charge costs in excess of $500

    (n) Suspension, deferred suspension, exclusion

    (o) Rescind Degree

    (a) Head of Academic Unit, Head of UOW College, University Librarian, Student Residence Manager, Chief Finance Officer, Director, Information Technology Services, Academic Registrar, Faculty Investigation Committee, Student Conduct committee, Deputy Vice-Chancellor (Research), Deputy Vice-Chancellor (Education)

    (b) Head of Academic Unit, Head of UOW College, Faculty Investigation Committee, Student Conduct Committee

    (c) Head of Academic Unit, Head of UOW College

    (d) Head of Academic Unit, Head of UOW College, University Librarian, Student Residence Manager, Academic Registrar, Student Conduct Committee

    (e) University Librarian, Student Conduct Committee

    (f) University Librarian, Student Conduct Committee

    (g) University Librarian, Student Residence Manager, Chief Finance Officer, Director, Information Technology Services, Academic Registrar

    (h) Student Residence Manager, Student Conduct Committee

    (i) Chief Finance Officer (indefinitely), Director, Information Technology Services Division(indefinitely), Academic Registrar (up to 1 month)

    (j) Chief Finance Officer, Director, Information Technology Services, Academic Registrar

    (k) Academic Registrar

    (l) Faculty Investigation Committee, Student Conduct Committee

    (m) Student Conduct Committee

    (n) Vice-Chancellor and Principal

    (o) No delegation – Council only

    Student Conduct Rules

    53.02

    Impose the following penalties for serious research misconduct:

    i. reprimand by Vice-Chancellor

    ii. suspension / exclusion from UOW for a set period

    iii. permanent expulsion from UOW

    iv recommendation of rescission to University Council

    Vice-Chancellor and Principal

    Research Misconduct Policy

    Code of Practice Research

    53.03

    Impose the following penalties for serious research misconduct:

    i. rectification of breach and resubmission of research work

    ii. probation

    iii. suspension or termination of research scholarship

    Vice-Chancellor and Principal

    Research Misconduct Policy

    Code of Practice Research

       

    Deputy Vice-Chancellor (Research)

     
       

    Dean of Research

     

    53.04

    Confirm the withdrawal of IT access or reinstate IT access after the result of a misconduct penalty on the request of a user in consultation with the relevant Senior Executive, Dean, Director or the University Librarian

    Chief Finance Officer

    IT Acceptable Use Policy

    Internet Access Policy

    Email Access Policy

    Music, Video and Software Piracy Policy

    Telephone Policy

    Mobile Telephones Policy

    IT User Account Management Policy

    Web Proxy Authentification Policy

    IT Security Policy

    IT Server Security Policy

    53.05

    Approve the following sanctions, singly or in combination, for breach of community standards by residents under the Student Conduct in Residences Policy:

    a. Impose Demerit Points up to the maximum specified in Table 1 of the Student Conduct in Residences Policy.

    b. Issue an oral or written warning.

    c. Issue a written reprimand.

    d. Place the resident on behavioural probation.

    e. Suspend the resident from the Residence for up to five (5) nights.

    f. Issue a “Termination of Licence” terminating the resident’s right of access to a specified Residence

    g. Demand for restitution for costs of replacing or repairing any damaged property up to a maximum of $1,000.

    h. Withdraw or restrict resident privileges (for example, access to certain facilities, services, activities or events, permission to consume alcoholic beverages, drive or park a motor vehicle).

    i. Require a formal apology.

    j. Require the resident to undertake a community service activity for a non-profit organisation.

    k. Require the resident to complete an on-line behaviour program or essay.

    l. Change the resident’s room allocation within the same Residence.

    m. Relocate the resident to another University Residence.

    n. Advise the home university in the case of a Study Abroad or Exchange student.

    Student Residence Manager

    Student Conduct in Residences Policy

14 Version Control and Change History

    Version Control

    Date Effective

    Approved By

    Amendment

    1

    9 Feb 2007

    University Council, Res No: 2007/08

    Revised Policy

    2

    8 May 2007

    Vice-Principal (Administration)

    Minor Amendments:

    Custodian changed to Senior Manager, Corporate Governance.

    Strategic Planning & Quality and Planning Services Managers added to Delegation Band C.

    Librarian and Library Team Co-ordinators deleted from Delegation Band D.

    3

    25 May 2007

    Vice-Principal (Administration)

    Minor Amendments:

    Added Faculty Executive Manager, Creative Arts to Delegation Band B

    Deleted Head, School of Engineering Physics from Science Faculty under Appendix 2.

    4

    6 July 2007

    University Council

    Amendment to 31.02 removing Senate Standing Committee from the delegation of making minor course amendments.

    5

    7 August 2007

    Vice-Principal (Administration)

    Minor Amendments:

    Add Administration Manager, Faculty of Engineering to Delegation Band C

    Remove point (a) of 27.06 leave of absence to ensure consistency with General Course Rules.

    6

    12 October 2007

    Autumn 2009

    University Council

    Update delegations to reflect new position of Deputy Vice-Principal (Finance & IT) and of Associate Director Finance and Associate Director, IT.

    Move the Library Administration Co-ordinator position from Delegation Band C to Delegation Band B.

    Consequential amendments to Delegations after Student Academic Consideration Policy approved.

    7

    8 February 2008

    Vice-Principal (Administration)

    Minor amendments to 34.02 change “Targeted” to “Strategic”

    8

    11 November 2008

    Vice Principal (Administration)

    Minor Amendments:

    Change DVC (A&I) to DVC(A)

    Change Executive Officer, Commercial Research development to Director, Commercial Research

    Change Faculty Executive Officer, Commerce to Faculty Executive Manager, Commerce

    Realign ARD financial delegations after internal restructure

    Clarification of the operation of delegation 27.03 of the academic delegations.

    8

    28 November 2008

    University Council

    Some delegations previously held by the Deputy Vice-Chancellor (Academic) were redistributed to the Pro Vice-Chancellor (International).

    The following minor amendments were made concerning the Graduate Medical School (GSM):

    Moving the Dean of the GSM from Band B to Band A of the Delegations of Authority Policy.

    Moving the Deputy Dean of the GSM and the GSM Executive Manager from Band C to Band B of the Delegations of Authority Policy.

    Inserting a delegation for the GSM’s Clinical Placement Facilitators and the Rural Clinical School Manager to approve GSM student accommodation agreements (refer delegation 35.10).

    10

    10 December 2008

    Vice Principal (Administration)

    Minor Amendments:

    Debt write off delegation 2.03 changed to Associate Director, Financial Services from Manager, Finance

    Associate Director ITS position renamed Chief Technology Officer.

    11

    6 February 2009

    University Council

    Chief Technology Officer position moved from Delegation Band B to Band A in the Delegations of Authority Policy.

    Individually named Buildings and Grounds Managers in Delegation Band C be replaced with the more generic “Buildings and Grounds Managers” .

    Band D Delegations be ascribed to the position of Air Conditioning/Refrigeration/ Fire Control Systems Technician in the Buildings and Grounds Division.

    The position of IHMRI Chief Operating Officer added to the Delegations of Authority Policy and accorded Band B Delegations.

    12

    20 February 2009

    Vice Principal (Administration)

    Minor Amendments:

    1. Position description changes to clauses 9.03; 9.04; 26.05; 27.06; 38.01.

    2. Delegation Bands B, C, D position description changes.

    3. Changes to Appendix two, update of academic unit nomenclature.

    13

    17 April 2009

    University Council

    Delegation created for signing residential tenancy leases (35.14)

    Delegation created at 26.02 to instruct that no further offers be made and to approve the withdrawal of current offers for courses about which the Course Approval Management Group has accepted a notice of discontinuation.

    Changes to delegations bands A, B and C because of the restructure of the Academic Services Division

    14

    4 May 2009

    Vice-Principal (Administration)

    Minor Amendment: Change “Vice-Principal” delegations to “Vice-Principal (Administration)” delegations.

    15

    10 June 2009

    Vice-Principal (Administration)

    Minor Amendments:

    Delegation Band C Replace Head Learning Facilities with Head Learning, Innovation, Facilities and Technologies

    Change 9.03 delegate from Team Leader Lending & Document Delivery Services to Team Leader Client Services.

    16

    19 June 2009

    University Council

    Add previous PVC(R) delegations to “Dean of Research” position except for delegations 24,07, 37.04, 37.06 and 37.09

    Add the “Director, Commercial Research” to delegations 32.02 and 36.02

    Delegation 7.10 added for the Group Manager, External Relations to approve payments of up to $100,000 from UOW scholarship accounts.

    17

    5 July 2009

    Vice-Principal (Administration)

    Minor amendment to delegation 37.03 change “Spatial Analysis Licence Agreements” to “Spatial Data Licence Agreements”

    18

    28 September 2009

    Vice-Principal (Administration)

    Remove the redundant title of Executive Dean, Health & Behavioural Sciences. The new position of Pro Vice-Chancellor (Health) is already captured in Band A within the generic Pro Vice-Chancellor position.

    Amend the cross reference to the misconduct delegations in delegation 28.03: should read 53.01 and not 51.01.

    Change Academic Services division titles in Band C as follows:

    1. From Head Systems, Planning and Reporting to Head, Centre for Academic Systems and Resources;

    2. From Head Career’s Service to Head, Career’s Central

    3. From Head SEDLOs to Head, Student Support Advisors.

    Change the list of Admin Assistant positions in Band B to “Administrative Assistants to members of the Senior Executive”

    Change positions titles of Dean and Business Manager of Graduate School of Business to Dean and Business Manager of Sydney Business School in Bands A and B respectively.

    19

    9 October 2009

    University Council

    Add the following positions to Band B: Faculty Officer, Faculty of Law; Faculty Executive Officer, Faculty of Education.

    Add Executive Officer, Shoalhaven Campus to Band C.

    Add Director Research Student Centre to delegation 32.02.

    Add the following delegations to the Research Agreement Section 36.00:

    1. Indemnity agreements for Human Research Ethics Committee review of commercially sponsored research using industry standard documents developed by Medicines Australia in collaboration with State and Federal agencies;

    2. Agreements with external parties outlining conditions associated with having research proposals reviewed by Human Research Ethics committees

    Amend research misconduct penalties in line with the amended Research Misconduct Policy

    In Band C, ASD delegations, delete “Head of Equity and Diversity” and add “Head, Student Support & Peer Learning”

    Move the position “Director, Performance Indicators Project” from Band C to Band B.

    Move and rename the position “Manager, Planning Services” in Band C to “Director, Planning Services” in Band B.

    Add “Business Manager, Faculty of Science” to Band C.

    Amend “ARD Senior Managers” in Band C to “ARD Managers” to catch managers with staffing approval delegations.

    Add Business Manager and Marketing Manager positions from Accommodation Services, Chief Operation Officer, SMART Infrastructure Facility and the Director, EED to Band B

    Add the OIC Manager, Print and Distribution Services and the Deputy Director and Business Manager positions from the Centre for Health Services Development to Band C

    Add the positions of Director, SMART Infrastructure Facility and Executive director, IHMRI to Appendix 2.

    20

    4 December 2009

    University Council

    Amended 26.10; 27.07; 27.08; 27.09 in line with amendments to the Course Progress Policy.

    Amended 16.01; 16.02; 16.03 in line with amendments to the Attraction and Retention Policy.

    21

    7 December 2009

    Vice-Principal (Administration)

    Rename "Manager Academic Services Division Management Unit" in Band B to "Academic Services Division Executive Officer"

    22

    5 February 2010

    University Council

    1. Assign Band C Delegations to the position of Operations Manager, at IHMRI

    2. Assign Band D Delegations to the position of Administration Officer, at IHMRI.

    3. Amend the List of Heads of Academic Units, deleting previous academic unit nomenclature and inserting current academic unit titles.

    4. Amend references to the previously named Graduate Business School with the Sydney Business School.

    5.

    23

    16 April 2010

    University Council

    1. Add Senior Deputy Vice-Chancellor to list of Senior Executive Positions, amend references to DVC-O to SDVC

    2. Amend references to PVC-I to DVC-I

    24

    11 June 2010

    University Council

    1. Resolution 2010/50 amendments resulting from amendments to UOW Standard on Courses, Sections 29 and 31.

    25

    6 August 2010

    University Council

      Resolution 2010/75 amendments to delegate to SMART Infrastructure Facility; amendments to 2.05 and 2.06; amended Section 47 and 48; and banded delegations to Executive Officer operations.

    26

    6 August 2010

    University Council

      Resolution 2010/75 amendments to delegate to SMART Infrastructure Facility; amendments to 2.05 and 2.06; amended Section 47 and 48; and banded delegations to Executive Officer operations.

    27

    15 October

    University Council

      Addition of Whole Body Transfer Delegation.

      Addition of 2 clinical placement facilitators under Delegation Band D.

    28

    7 January 2011

    Vice-Principal (Administration)

      Deletion of reference to rescinded policies

      Deletion of references to Personnel Services, replaced with Human Resources.

      Substitution of Research Institute with Research Strength.

    29

    4 February 2011

    Vice-Principal (Administration)

      Amend 2.06 & 2.05 substituting Operations Manager ARD with Operations Manager, Client Service ARD.

    30

    4 February 2011

    University Council

      Resolution 2011/11; add Dean of Research to 2.07; 15.02; 36.06; 36.07

      Move Shoalhaven Campus GSM Officers to Delegation Band C.

      Add Delegation 50.02; WCA policy approvals.

    31

    22 February 2011

    Vice-Principal (Administration)

      Substitute references to WUC and WCA with UOW College

    32

    19 April 2011

    Vice-Principal (Administration)

      Substitute references to International Linkages Policy with International Alliances Policy.

    33

    20 April 2011

    University Council

      Amend section 35, contract approvals related to the Innovation Campus.

      Amend section 52, campus access and order.

      Add Innovation Campus officer and AIIM COO.

    34

    17 May 2011

    Vice-Principal (Administration)

    Add Faculty Business Manager to Delegation Band B

    35

    14 October 2011

    University Council

    Amendments to financial delegations

    Addition of 25.05

    36

    14 November 2011

    Vice-Principal (Administration)

      Change the title of Chief Technology Officer to Director, Information Technology Services Division

    37

    22 November 2011

    Vice-Principal (Administration)

      Remove references to Pro Vice-Chancellor (Research) as the position no longer exists.

    38

    2 December 2011

    University Council

      Additions to the Prizes delegations to ensure consistency with the Student Awards and Prizes Policy.

      Minor amendments to clarify conferral delegations.

      Minor amendments clarifying that the expenditure delegations include multi year service procurement contracts.

      Changes to the General Contracts and Agreements section of the contract delegations to: introduce a laddered set of delegations for contracts for the provision of UOW services based on the total value of the contract; to ensure building construction contracts match expenditure delegation amounts; to introduce non research confidentiality agreements, to delete (35.12) as teaching agreements are covered by delegation 35.01 and a high level student placement delegation is no longer appropriate and to expand commercial activities delegations up to $500,000 to all members of the Senior Executive.

    39

    16 January 2012

    Vice-Principal (Administration)

    Change the name of the Buildings and Grounds Division

    40

    31 January 2012

    Vice-Principal (Administration)

      Legal Counsel replaced with Director, Legal Services

      Foreman, Joinery deleted from Delegation Band D

      Associate Head, School of Nursing, Midwifery & Indigenous Health deleted from Heads of School list.

    41

    10 February 2012

    University Council

    Addition of Delegations to Dean of Academic Programs – INTI Malaysia

    42

    15 February 2012

    Vice-Principal (Administration)

      Replaced references to Education Centres with Campus (other than Wollongong)

    43

    13 April 2012

    University Council

      Amended Conferrals delegation, amended Research Contract Delegation spending limits, amended IT Delegations regarding release of UOW data.

    44

    22 June 2012

    University Council

      Amended UAC admissions delegations

      Amended Honours admissions approvals

      Amended Policy approval delegations

      Added SMART Business Development Manager Band C

    45

    6 September 2012

    Vice-Principal (Administration)

      Amedn Delegation Band D IMHRI Administration Officer changed to Administration Co-ordinator

    46

    11 October 2012

    Vice-Principal (Administration)

      Delete references to Operation Manager, ARD and Team Leader, Client Service from 2.05 and 2.06

    47

    19 October 2012

    University Council

      Consequential amendments arising from Treasury Policy and related policy instruments.

    48

    7 December 2012

    University Council

      Amendments arising from approval of Student Conduct in Residences Policy and;

      Amendments arising from restructure of Council Committees (50.01)

    49

    8 December 2012

    Vice-Principal (Administration)

    Replacement of DVC (A) with DVC (E)

    50

    18 December 2012

    Vice-Principal (Administration)

      Replacement of DVP (F&IT) and Associate Director Financial Services with Chief Finance Officer and Director Financial Operations

    51

    8 February 2013

    University Council

    Delegations for Executive Deans given to Band A and relevant individual delegations required for the faculty restructure. (effective 8 April 2013)

    Consistent HR delegations for Executive Deans for positions up to level C for academic staff and level 9 for general staff.

    Faculty Executive Manager roles titles consistently

    Faculty Finance Officers retitles as Faculty Management Accountants

    Delegations for the Executive Directors of SMART, IHMRI and Early Start Set at Band B.

    Delegations for the Executive Director of AIIM set at Band A.

    Update the changes of name from Administrative Committee to the Finance and Resources Committee

Appendix 1 - Delegation Bands

Delegation Band A

Senior Executive

Vice-Chancellor and Principal

Senior Deputy Vice-Chancellor

Deputy Vice-Chancellor

Vice-Principal (Administration)

Pro Vice-Chancellor

Chief Finance Officer

Executive Dean

Executive Dean, Business

Executive Dean, Engineering and Information Sciences

Executive Dean, Law, Humanities and the Arts

Executive Dean, Science, Medicine and Health

Executive Dean, Social Sciences

Dean of Students

Dean of Students

Dean of Research

Dean of Research

Executive Director

Executive Director, Australian Institute of Innovative Materials (AIIM)

Director of Division

Academic Registrar

Director, Facilities Management Division

Director, Human Resources Division

Director, Research Services Office

Director, Accommodation Services

Director, UniAdvice

Director, Learning and Teaching Services

Director, Information Technology Services

University Librarian

University Librarian

Delegation Band B

Dean

Dean of Law

Dean of Medicine

Sub Dean of Faculty

 

Associate Dean of Faculty

 

Deputy Dean

Graduate School of Medicine

Executive Director

Executive Director, Early Start

Executive Director, Illawarra Health & Medical Research Institute (IHMRI)

Executive Director, SMART Infrastructure Facility

Director of Research Institute

 

Faculty Executive Manager

Faculty Executive Manager, Business

Faculty Executive Manager, Engineering & Information Sciences

Faculty Executive Manager, Law, Humanities and the Arts

Faculty Executive Manager, Science, Medicine & Health

Faculty Executive Manager, Social Sciences

Manager, Administration

Library

Associate Librarians

Library

Other specified positions

Director, Employment Equity and Diversity

Director, Research Student Centre

Director, Innovation & Commercial Research

Director, Woolyungah Indigenous Centre

Director of Advancement

Director, Government Relations

Director, Faculty International Support Unit

Head, Shoalhaven Campus

Manager, UOW Campus (other than Wollongong)

Director, Science Centre

Student Residence Manager

Business Manager, Accommodation Services

Marketing Manager, Accommodation Services

Assistant Director, Facilities Management Division

Director, Transnational Programs

Manager, Internal Audit

General Manager, Print and Distribution Services

Director, Legal Services

IHMRI Chief Operating Officer

Chief Operating Officer, AIIM

Director Financial Operations

Academic Services Division Executive Officer

Director, Performance Indicators Project

Director, Planning Services

Chief Operation Officer, SMART Infrastructure Facility

Executive Officer, Operations

Delegation Band C

Head of Academic Unit

 

Manager, UOW Campus (other than Wollongong)

 

Shoalhaven Campus

Executive Officer

Information Technology Services

ITS Senior Managers

ITS Finance Officer

Faculties

Faculty Management Accountants

Faculty HR Specialists

Administration Manager, Faculty of Engineering

Business Manager, Faculty of Science

Business Manager, Centre for Health Service Development

Deputy Director, Centre for Health Service Development

Library

Library Level 8/9 Managers

Academic Services Division

Head, Head Learning, Innovation, Facilities and Technologies

Head, Centre for Academic Systems and Resources

Head, Student Support & Peer Learning

Head, Student Support Advisers

Head, Careers Central

Head, Academic Development

Head, Learning Development

Academic Registrar's Division

ARD Senior Managers

Facilities Management Division

Facilities Management Division Managers

Facilities Management Division, Financial Coordinator

Accommodation Services Division - Student Residences

Student Residence, Senior Administrative Officer

Student Residence, Officer Manager

Financial Services Division

Senior Manager, Financial Services

OIC Manager, Print and Distribution Services

Personnel Services Division

Manager, Recruitment

Manager, Professional Organisational Development Services

Manager, Staff Services

Manager, Staff Relations

Manager, OH&S

Strategic Planning and Quality Unit

Managers, Strategic Planning and Quality

Quality Assurance Unit

Quality Assurance Manager

Illawarra Health and Medical Research Institute

Operations Manager

SMART Infrastructure Centre

Business Development Manager

Delegation Band D

Senior Executive

Administrative Assistants to members of the Senior Executive

Facilities Management Division

Landscape Supervisor

Supervisor, Buildings

Space and Property Officer

Project Officer

Security Supervisor

Supervisor, Mechanical / Electrical

Planner / Scheduler

Air Conditioning/Refrigeration/ Fire Control Systems Technician

Faculties

Administrative Assistant to Executive Dean

Administrative Assistant to Dean

Up to two nominees of the Executive Dean, registered with Financial Services

Faculty Purchasing Officer, Faculty of Science

Divisions

ARD Managers

Administrative Assistant to Directors and the University Librarian

Up to two nominees of the Director registered with Financial Services

Illawarra Health and Medical Research Institute

Administration Co-ordinator

Appendix 2 - List of Heads of Academic Units

Faculty of Arts

Head, School of English Literatures, Philosophy and Languages

Head, School of Social Sciences, Media and Communication

Head, School of History and Politics

Director, Language Centre

Faculty of Commerce

Head, School of Accounting and Finance

Head, School of Economics and Information Systems

Head, School of Management and Marketing

Faculty of Engineering

Head, School of Civil, Mining and Environmental Engineering

Head, School of Engineering Physics

Head, School of Mechanical, Materials and Mechatronics Engineering

Faculty of Health and Behavioural Sciences

Head, School of Nursing, Midwifery & Indigenous Health

Head, School of Psychology

Head, School of Health Sciences

Faculty of Informatics

Head, School of Electrical, Computer & Telecommunications Engineering (SECTE) Head, School of Computer Science & Software Engineering (SCSSE) Head, School of Information Systems & Technology (SISAT) Head, School of Mathematics & Applied Statistics (SMAS

Faculty of Science

Head, School of Biological Sciences

Head, School of Chemistry

Head, School of Earth and Environmental Sciences

Last reviewed: 8 May, 2013

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