UOW Policy Documents
Policy Documents at a Glance
Writing & Reviewing Policy
DELEGATIONS OF AUTHORITY POLICY
Date approved |
9 February 2007 |
Date Policy will take effect |
9 February 2007 |
Date of Next Review |
January 2010 |
Approved by |
University Council | ||||
Custodian title & e-mail address |
Senior Manager, Corporate Governance Unit | ||||
Author |
Senior Manager, Corporate Governance Unit | ||||
Responsible Faculty/ Division & Unit |
Corporate Governance Unit, ARD | ||||
Supporting documents, procedures & forms of this policy |
Forms relating to specific delegations are referenced with the relevant delegations | ||||
References & Legislation |
University of Wollongong Act 1989 | ||||
Audience |
Public – accessible to anyone | ||||
Expiry date of Policy |
Not applicable | ||||
Contents
- 1 Purpose of Policy 4
- 2 Definitions 4
- 3 Application and Scope 4
- 4 General Principles of Delegation 4
- 5 Reporting Requirements 5
- 6 Retained Authority 5
- 7 Operation of Delegations 5
- 8 Financial Delegations 6
- 1.00 Budget Adjustment 6
- 2.00 Revenue 7
- 3.00 General Expenditure 10
- 4.00 Travel and Entertainment 11
- 5.00 Petty Cash 12
- 6.00 Motor Vehicles 13
- 7.00 Miscellaneous Accounting Functions 13
- 8.00 Asset Management 15
- 9.00 Library Matters 16
- 10.00 Other Financial Delegations 17
- 9 Employment Delegations 19
- 11.00 Establishment or Disestablishment of Positions 20
- 12.00 Filling and Refilling of Positions 22
- 13.00 Membership of Selection Committees 22
- 14.00 Appointment & Employment (including acting appointments & starting salaries) 23
- 15.00 Appointments to Visiting and Honorary Positions 25
- 16.00 Promotions, Reclassifications, Increments and probations 25
- 17.00 Acceptance of Resignations 27
- 18.00 Suspension and Dismissal 27
- 19.00 Industrial Matters, Awards and Agreements 28
- 20.00 Leave: Academic Staff 28
- 21.00 Leave: General Staff 30
- 22.00 Staff Development 32
- 23.00 Expenditure - Related to Employment Matters 34
- 24.00 Conflict of Interest 34
- 25.00 Other Staff Matters 35
- 10 Academic Delegations 36
- 26.00 Admission 36
- 27.00 Enrolment 38
- 28.00 Assessment 40
- 29.00 Conferrals / Graduation 40
- 30.00 Prizes, Awards, Grants and Scholarships 41
- 31.00 Course and Subject Approvals 42
- 32.00 Research Funding 42
- 33.00 Other Research Matters 43
- 34.00 International Activities 44
- 11 Contract and Agreement Delegations 45
- 35.00 General Contracts and Agreements 45
- 36.00 Research Grant Contracts 48
- 37.00 Research Agreements 50
- 38.00 International Agreements 52
- 12 IT Delegations 53
- 39.00 Access to IT Information 53
- 40.00 Account Management 54
- 41.00 IT Security 55
- 42.00 Telephone Services 55
- 43.00 Software Asset Management 56
- 44.00 Internet Quotas 56
- 13 Miscellaneous Delegations 56
- 45.00 Acting on behalf of Council on urgent matters 57
- 46.00 Use of University Name 57
- 47.00 Approval of UOW Promotional Materials 57
- 48.00 Use of UOW Logo 58
- 49.00 Occupational Health, Safety and Rehabilitation 59
- 50.00 Policy Approval 60
- 51.00 Tenant Selection 60
- 52.00 Campus Access and Order 60
- 53.00 Misconduct 63
- 14 Version Control and Change History 66
- Appendix 1 - Delegation Bands 71
- Delegation Band A 71
- Delegation Band B 72
- Delegation Band C 73
- Delegation Band D 74
- Appendix 2 - List of Heads of Academic Units 75
- Faculty of Arts 75
- Faculty of Commerce 75
- Faculty of Creative Arts 75
- Faculty of Engineering 75
- Faculty of Health and Behavioural Sciences 75
- Faculty of Informatics 75
- Faculty of Science 75
1 Purpose of Policy
- 1. Section 17 of the University of Wollongong Act 1989 states that “the Council may, in relation to any matter or class of matters, or in relation to any activity or function of the University, by resolution, delegate all or any of its functions (except this power of delegation) to any member or committee of Council or to any authority or officer of the University or to any other person or body prescribed by the By-laws”.
- 2. This policy provides the delegations of authority relating to the following matters at the University of Wollongong:
- a. Financial Delegations
- b. Employment Delegations
- c. Contract and Agreement Delegations
- d. Academic Delegations
- e. IT Delegations
- f. Miscellaneous Delegations
2 Definitions
Word/Term |
Definition |
Dean |
The Dean of each Faculty of the University of Wollongong, the Dean of the Graduate Business School, the Dean of the Graduate School of Medicine, the Dean of Research and the Dean of Students. |
Dean of Faculty |
The Dean of each of each Faculty of the University of Wollongong and the Dean of the Graduate Business School and the Dean of the Graduate School of Medicine. |
Delegate |
The substantive, acting or temporary occupant formally appointed to a position or a group of persons (eg a committee) with delegated authority under this policy. |
Delegation band |
A group of positions to which a delegation can be attached. |
Commercial activities |
Those activities defined under the Commercial Activity Guidelines made pursuant to Section 21A of the University of Wollongong Act 1989. |
Head of Academic Unit |
Positions specified in the list at Appendix 2. |
3 Application and Scope
- 1. The policy applies to staff and committees of the University of Wollongong as specified in the delegations of authority.
- 2. Nothing in the delegations of authority has the effect of invalidating past acts validly performed by delegates under previous delegations.
4 General Principles of Delegation
- 1. Delegations are conferred on a position and thus to the incumbent of the position at that time. Where a delegation is to a committee, the delegation refers to the committee acting as a whole not to individual members of that committee.
- 2. If a position or committee is abolished or re-named, the delegation should be taken to be a reference to the principal successor to the functions of that position or committee. Such minor amendments can be made to this policy without further recourse to Council.
- 3. A delegate must not exercise a delegation if it involves a contravention of the Conflict of Interest Policy.
- 4. No delegate is authorised to sub-delegate any or all of the delegate’s delegated functions to another person or group of persons.
- 5. All delegations must be read subject to, and exercised in accordance with the relevant:
- a. Legislation: In particular, the University of Wollongong Act 1989 (NSW) and delegated legislation (the University of Wollongong By-Law 2005 and University Rules) and other relevant legislation (e.g. Higher Education Support Act 2003 (Commonwealth), Workplace Relations Act 1996 (Commonwealth));
- b. Industrial awards and agreements;
- c. University policies, codes of conduct, duly established procedures or guidelines; and
- d. Resolutions of the University Council.
5 Reporting Requirements
- 1. The exercise of certain delegations must be reported to the next meeting of the University Council:
- a. acting on behalf of Council on urgent matters between Council meetings (Administrative Committee);
- b. use of the Seal;
- c. conferral of awards by the Chancellor outside of the Council meeting or graduation ceremony;
- d. approval of major expenditure projects (over $3,000,000 million) by position or committee;
- e. appointment of professors/ senior officers;
- f. any other matter as specified in resolutions of the Council from time to time.
6 Retained Authority
- 1. The University Council retains the authority to determine certain matters including the following:
- a. power of delegation;
- b. appoint the Vice-Chancellor and Chancellor of the University;
- c. establish or disestablish positions of Deputy Vice-Chancellor, Pro Vice-Chancellor, Vice-Principal and University Librarian;
- d. confer and rescind degrees, diplomas, certificates and other awards;
- e. approve overall University Budget;
- f. award Honorary Doctorates, University Fellowships, Emeritus Professorships and the Chancellor Robert Hope Memorial Prize;
- g. approve University Rules;
- h. approve the University Capital Management Plan;
- i. approve the University Strategic Plan;
- j. approve incorporations or the creation of new wholly owned University companies, or the winding up of such companies; and
- k. approve commercial activities in accordance with Commercial Activity Guidelines – in excess of $4,000,000.
7 Operation of Delegations
- 1. Some delegations in this policy are granted to groups of positions (Delegation bands). There are four delegations bands referred to in this policy which reflect different levels of responsibility: Bands A, B, C and D. A list of the positions that comprise each delegation band is provided at Appendix 1.
- 2. Where delegations are made in accordance with a specific policy or with regard to particular legislation, or when the exercise of a delegation requires completing a particular form, the relevant documents are listed alongside the delegation.
8 Financial Delegations
- 1. The exercise of all financial delegations is closely related to the policies and procedures on each issue. Delegations may only be exercised within the framework of these policies. Advice is available from the Financial Services Division.
- 2. Delegates must not approve the incurring or the reimbursement of their own expenditure, even if it falls within their responsibility levels (refer the Segregation of Duties Policy). Such expenditure must be approved by another appropriately delegated officer.
- 3. Any delegation to incur expenditure must be exercised within the limits of the relevant budget or other approved source of funds.
- 4. Authorities delegated to committees are detailed in the respective committees' terms of reference and/or in policies specified alongside the delegation.
- 5. Financial delegation topics:
- 1.00 - Budget Adjustment
- 2.00 - Revenue
- 3.00 - General Expenditure
- 4.00 - Travel and Entertainment
- 5.00 - Petty Cash
- 6.00 - Motor Vehicles
- 7.00 - Miscellaneous Accounting Functions
- 8.00 - Asset Management
- 9.00 - Library Matters
- 10.00 - Other Financial Delegations
9 Employment Delegations
- 1. The exercise of all employment delegations are closely related to the policies and procedures on each issue. Delegations may only be exercised within the framework of these policies. Advice is available from the Personnel Services Division.
- 2. Authorities delegated to committees are detailed in the respective committees' terms of reference and/or in policies specified alongside the delegation.
- 3. Employment delegation topics:
- 11.00 - Establishment or Disestablishment of Positions
- 12.00 - Filling and Refilling of Positions
- 13.00 - Membership of Selection Committees
- 14.00 - Appointment and Employment (including acting appointments and starting salaries)
- 15.00 - Appointments to Non-Establishment Positions
- 16.00 - Promotions, Reclassifications, Increments
- 17.00 - Acceptance of Resignations
- 18.00 - Suspension and Dismissal
- 19.00 - Awards and Agreements
- 20.00 - Leave: Academic Staff
- 21.00 - Leave: General Staff
- 22.00 - Staff Development
- 23.00 - Expenditure - Related to Employment Matters
- 24.00 - Conflicts of Interest
- 25.00 - Other Employment Matters
10 Academic Delegations
- 1. The exercise of all Academic delegations is closely related to the Rules, policies and procedures on each issue. Delegations may only be exercised within the framework of these policies. Advice is available from the Academic Registrar’s Division.
- 2. Authorities delegated to committees are detailed in the respective committees' terms of reference and/or in policies specified alongside the delegation.
- 3. Where two or more officers are listed eg Sub-Dean/Head of Unit this indicates either may approve depending on local arrangements in the Faculty.
- 4. All waivers of general course rules or degree rules are considered by the Dean of Students or Deputy Vice-Chancellor (Academic).
- 5. Academic delegation topics:
- 26.00 - Admission
- 27.00 - Enrolment
- 28.00 - Assessment
- 29.00 - Conferrals / Graduation
- 30.00 - Prizes, Awards, Grants and Scholarships
- 31.00 - Course Approvals
- 32.00 - Research Funding
- 33.00 - Other Research Matters
- 34.00 - International Activities
ACADEMIC DELEGATIONS | ||||||
No. |
Delegation |
Delegate |
Relevant Legislation / Policy / Form | |||
26.00 Admission | ||||||
26.01 |
Make offers via the University Admissions Centre (UAC) in exceptional circumstances for candidates who do not meet published UOW entry criteria (forced offers). |
Dean of Faculty / Sub-Dean / Associate Dean |
||||
Head of Academic Unit Where nominated by the relevant Dean |
||||||
Admissions and Enrolment Coordinator |
||||||
Manager, UOW Education Centres |
||||||
26.02 |
Instruct that no further offers are to be made and approve the withdrawal of current offers to a course that the Course Approval Management Group has accepted a notice of discontinuation. |
Deputy Vice-Chancellor (Academic) |
||||
26.03 |
Offer a place in a UOW program based on the Educational Access Scheme (Special Consideration) |
Dean of Faculty / Sub-Dean / Associate Dean |
||||
Admissions and Enrolment Coordinator |
||||||
Manager, UOW Education Centres |
||||||
26.04 |
Make an offer of admission to a candidate directly without using a tertiary admissions centre. |
Dean of Faculty |
||||
Student Recruitment Operations Manager |
||||||
Assistant Manager International Student Recruitment |
||||||
Manager, UOW Education Centres |
||||||
26.05 |
Approval for candidates to undertake an end-on honours program. |
Dean of Faculty / Sub-Dean / Associate Dean |
||||
Head of Academic Unit where nominated by the relevant Dean |
||||||
26.06 |
Approval of course transfer (non HDR Students) |
Dean of Faculty / Sub-Dean / Associate Dean |
||||
Approval of course transfer from Masters by Research or Professional Doctorate to PhD |
Thesis Examination Committee |
|||||
Approval of course transfer from PhD to Professional Doctorate or Masters by Research |
Head of Academic Unit |
|||||
26.07 |
Approval to transfer a candidate to a course or major that has restrictions on enrolment or entry criteria |
Dean of Faculty / Sub-Dean / Associate Dean (both faculties to approve double degrees) |
||||
26.08 |
Approval to change campus or mode of delivery within the same course |
Dean of Faculty / Sub-Dean / Associate Dean |
||||
26.09 |
Approval of advanced standing within General Course Rules |
Dean of Faculty / Sub-Dean / Associate Dean |
||||
26.10 |
Permission to be readmitted after exclusion from UOW (a) due to not meeting Minimum Rate of Progress (b) due to failing to perform in mandatory placement (c) due to misconduct |
Dean of Students following recommendation from Dean / Sub-Dean / Associate Dean. Dean of Students following recommendation from Dean / Sub-Dean / Associate Dean. Not delegated – Council approval required |
||||
26.11 |
Permission to be admitted after exclusion from other University |
Dean of Faculty / Sub Dean / Associate Dean |
||||
26.12 |
Waiver of English Language admission requirements |
Deputy Vice-Chancellor |
||||
27.00 Enrolment | ||||||
27.01 |
Approval to enrol commencing students after week 2 |
Dean of Faculty / Sub Dean / Associate Dean |
||||
27.02 |
Approval to add a subject after last day to enrol online |
Head of Academic Unit |
||||
27.03 |
Approval to withdraw a subject after last day to withdraw without academic penalty |
Dean of Students Dean of Faculty / Sub Dean / Associate Dean of Faculty which offers the degree in which the student is enrolled, after recommendation from the Head of Academic Unit offering the subject |
Student Academic Consideration Policy FORM: Application for late withdrawal from a subject without academic penalty | |||
27.04 |
Approval to Amend Academic Record due to an enrolment error |
Dean of Faculty / Sub Dean / Associate Dean |
||||
27.05 |
Approval to vary course requirements for a particular program as specified in the University Course Handbook (can include substitution of subjects and waiver of pre/co-requisites) |
Dean of Faculty / Sub-Dean / Associate Dean |
||||
27.06 |
Approval of leave of absence (a) undergraduates - extension after 1 year (b) End on Honours (c) Postgraduate Coursework (d) Higher Degree Research |
Dean of Faculty / Sub Dean / Associate Dean Dean of Faculty / Sub-Dean / Associate Dean Dean of Faculty / Sub-Dean / Associate Dean Dean of Faculty / Sub-Dean / Associate Dean Director, Research Student Centre |
||||
27.07 |
Appeal against minimum rate of progress assessment |
Dean of Faculty / Sub-Dean / Associate Dean |
||||
27.08 |
Appeal against exclusion based on minimum rate of progress assessment |
Dean of Students |
||||
27.09 |
Appeal the outcome of an exclusion appeal to the Dean of Students based on minimum rate of progress assessment |
Deputy Vice-Chancellor (Academic) |
||||
27.10 |
Approval to exceed maximum number of credit points for a given session |
Dean of Faculty / Sub-Dean / Associate Dean |
||||
27.11 |
Approval of concurrent enrolment at another institution or other UOW program (other than existing double degree) |
Dean of Faculty / Sub Dean / Associate Dean (both faculties to approve) |
||||
27.12 |
Approval of Study Abroad, Exchange Program, Cross-institutional arrangements |
Dean of Faculty / Sub Dean / Associate Dean |
||||
28.00 Assessment | ||||||
28.01 |
Approval of extensions of time to submit assessment |
Subject Co-ordinator Sub Dean/Associate Dean |
||||
28.02 |
Approval of supplementary exam or alternative assessment |
Subject Coordinator Sub Dean/Associate Dean |
||||
28.03 |
Approval of variation to mark/grades: (a) after publication (b) prior to the official release of results (c) after the result of a misconduct investigation |
(a) Deputy Vice Chancellor (b) Faculty Assessment Committee (c) Refer misconduct penalty delegations: 53.01 |
||||
28.04 |
Approve thesis outcomes on the recommendation of the Thesis Examination Committee |
Deputy Vice-Chancellor (Research) |
||||
Pro Vice-Chancellor (Research) |
||||||
Dean of Research |
||||||
29.00 Conferrals / Graduation | ||||||
29.01 |
Authority to confer degree, diplomas and certificates when a Council meeting or Campus graduation ceremony is not available in the time required |
Chancellor |
||||
29.02 |
Confer degree on behalf of the Council in the absence of the Chancellor and Deputy Chancellor |
Vice-Chancellor |
||||
29.03 |
Authority to preside at overseas graduation ceremonies in the absence of the Chancellor or Deputy Chancellor (degrees conferred at a Council meeting preceding the ceremony) |
Vice Chancellor |
||||
Deputy Vice-Chancellor |
||||||
Vice Principal |
||||||
Pro Vice-Chancellor |
||||||
Chair of Academic Senate |
||||||
29.04 |
Authority to approve certificate templates for short courses run by or under the auspices of the University |
Vice-Principal (Administration) |
||||
30.00 Prizes, Awards, Grants and Scholarships | ||||||
30.01 |
Approve the conditions of Prizes and Scholarships |
Senate Standing Committee |
||||
30.02 |
Approve the conditions of HDR Scholarships and Awards |
Deputy Vice-Chancellor (Research) |
||||
Pro Vice-Chancellor (Research) |
||||||
Dean of Research |
||||||
Director Research Student Centre |
||||||
30.03 |
Selection of prize and award winners (except for the Robert Hope Prize) |
Dean of Faculty |
||||
30.04 |
Selection of Robert Hope Prize recipients |
Not delegated – Council approval required |
||||
30.05 |
Determination of University Medallists |
Student Awards Committee |
||||
30.06 |
Approve the disbursement of Teaching and Learning Grants |
Deputy Vice-Chancellor (Academic) |
||||
31.00 Course and Subject Approvals | ||||||
31.01 |
Approve new courses, major amendments to courses and course deletions |
Academic Senate |
||||
Vice-Chancellor and Principal |
||||||
Deputy Vice-Chancellor (Academic) |
||||||
31.02 |
Approve minor amendments to courses |
Vice-Chancellor and Principal |
||||
Deputy Vice-Chancellor (Academic) |
||||||
31.03 |
Approve courses under fast-tracking procedures |
Vice-Chancellor and Principal |
||||
31.04 |
Approve new subjects, subject deletions and subject modifications which do not impact on other faculties |
Dean of Faculty |
||||
31.05 |
Approve new subjects, subject deletions and subject modifications which impact on other faculties |
Deputy Vice-Chancellor (Academic) |
||||
Deputy Vice-Chancellor (Operations) |
||||||
32.00 Research Funding | ||||||
Signing submissions for research related funding, after taking advice from the Research & Innovation Division and/or Personnel & Financial Services, as required |
||||||
32.01 |
Where the submission is up to or exceeds $250,000 per annum |
Vice-Chancellor and Principal |
||||
Deputy Vice-Chancellor (Research) |
||||||
Vice-Principal (Administration) |
||||||
Pro Vice-Chancellor (Research) |
||||||
Dean of Research |
||||||
32.02 |
Where the submission is less than or equal to $250,000 per annum |
Director, Research Services Office |
||||
Director, Commercial Research |
||||||
Director, Research Student Centre |
||||||
32.03 |
Where the total value of the submission is less than or equal to $200,000 |
Grants Manager, Research Services Office |
||||
33.00 Other Research Matters | ||||||
33.01 |
Approve academic staff undertaking private consulting |
Vice-Chancellor and Principal |
||||
Vice-Principal (Administration) |
||||||
Deputy Vice-Chancellor |
||||||
33.02 |
Authority (including Power of Attorney) to purchase, sell, assign, transfer, convert or otherwise deal with any research (must be reported to Council) |
Any two of the following Vice-Chancellor and Principal |
||||
Deputy Vice-Chancellor (Research) |
||||||
Vice-Principal (Administration) |
||||||
Deputy Vice-Principal (Finance & IT) |
||||||
33.03 |
Approve distribution of commercial revenue amongst creators |
Vice Chancellor and Principal |
||||
Deputy Vice-Chancellor (Research) |
||||||
Vice Principal (Administration) |
||||||
34.00 International Activities | ||||||
34.01 |
Approval of the disbursement of University Internationalisation Committee Grants Fund |
Pro Vice-Chancellor (International) |
||||
34.02 |
Approve Strategic International Partners |
Pro Vice-Chancellor (International) |
||||
34.03 |
Approve the selection of a new partner(s) for offshore teaching programs, twinning arrangements, and/or training / corporate programs |
Pro Vice-Chancellor (International) |
||||
Deputy Vice-Chancellor (Operations) |
||||||
34.04 |
Approve financial feasibility and revenue sharing arrangements for proposed off-shore programs with partner institutions |
Pro Vice-Chancellor (International) |
||||
Deputy Vice-Chancellor (Operations) |
||||||
Deputy Vice-Principal (Finance & IT) |
||||||
34.05 |
Approval of quality assurance documentation for transnational teaching locations |
Pro Vice Chancellor (International) |
||||
Director Transnational Programs |
||||||
34.06 |
Approve Faculty promotions / profile raising activities in transnational teaching locations and in any related third country |
Deputy Vice-Chancellor |
||||
Pro Vice-Chancellor (International) |
||||||
Director Transnational Programs |
||||||
34.07 |
Approval of academic teaching staff for transnational (offshore) teaching delivery |
Dean of Faculty |
||||
11 Contract and Agreement Delegations
- 1. The exercise of all Contract and Agreement delegations is closely related to the Rules, policies and procedures on each issue. Delegations may only be exercised within the framework of these policies. Advice is available from the Deputy Vice-Principal (Finance & IT).
- 2. Contract and Agreement delegation topics:
- 35.00 - General Contracts and Agreements
- 36.00 - Research Grant Contracts
- 37.00 - Research Agreements
- 38.00 - International Agreements
12 IT Delegations
- 1. The exercise of all IT delegations is closely related to the Rules, policies and procedures on each issue. Delegations may only be exercised within the framework of these policies. Advice is available from the Chief Technology Officer.
- 2. IT delegation topics:
- 39.00 - Access to IT Information
- 40.00 - IT Account Management
- 41.00 - IT Security
- 42.00 - Telephone Services
- 43.00 - Software Asset Management
- 44.00 - Internet Quotas
13 Miscellaneous Delegations
- 1. The exercise of all miscellaneous delegations is closely related to the Rules, policies and procedures on each issue. Delegations may only be exercised within the framework of these policies. Advice is available from the Vice-Principal (Administration).
- 2. Authorities delegated to committees are detailed in the respective committees' terms of reference and/or in policies specified alongside the delegation.
- 3. Miscellaneous delegation topics:
- 45.00 - Acting on behalf of Council on urgent matters
- 46.00 - Use of University Name
- 47.00 - Approval of UOW Promotional Materials
- 48.00 - Use of UOW Logo
- 49.00 - Occupational, Health, Safety and Rehabilitation
- 50.00 - Policy Approval
- 51.00 - Tenant Selection
- 52.00 - Authorised Persons (Campus Access & Order)
- 53.00 - Misconduct
MISCELLANEOUS DELEGATIONS | ||||
No |
Delegation |
Delegate |
Relevant Legislation / Policy / Form | |
45.00 Acting on behalf of Council on urgent matters | ||||
45.01 |
Acting on behalf of Council on urgent matters between Council meetings |
Administrative Committee |
||
46.00 Use of University Name | ||||
46.01 |
Issuing statements on behalf of the University Council |
Chancellor |
||
46.02 |
Issuing statements on behalf of the University |
Chancellor |
||
Vice-Chancellor and Principal |
||||
Deputy Vice-Chancellor |
||||
Vice Principal |
||||
46.03 |
Approve issuing of public statements by specific University staff |
Chancellor |
||
Vice-Chancellor and Principal |
||||
Deputy Vice-Chancellor |
||||
Vice Principal |
||||
47.00 Approval of UOW Promotional Materials | ||||
47.01 |
Approval of corporate level UOW promotional materials (onshore and offshore) |
Vice-Chancellor and Principal |
Production of Marketing Material and Use of UOW Brand Policy | |
Deputy Vice-Chancellor |
||||
Vice-Principal (Administration) |
||||
47.02 |
Approval of UOW promotional materials (onshore and offshore) relating to research centres or institutes |
Deputy Vice-Chancellor (Research) |
Production of Marketing Material and Use of UOW Brand Policy | |
47.03 |
Approval of UOW promotional materials (onshore and offshore) for teaching programs |
Deputy Vice-Chancellor (Academic) |
Production of Marketing Material and Use of UOW Brand Policy | |
47.04 |
Approval of UOW promotional materials not covered in delegations 47.01- 47.03 |
The relevant Dean and one of the following: |
Production of Marketing Material and Use of UOW Brand Policy | |
National Marketing Manager |
||||
International Marketing Manager |
||||
Manager, Office of Community and Partnerships |
||||
48.00 Use of UOW Logo | ||||
48.01 |
Use of UOW logo by staff, students, agents, and partners (onshore and offshore) |
Deputy Vice-Chancellor (Academic) |
Production of Marketing Material and Use of UOW Brand Policy | |
Deputy Vice-Chancellor (Research) |
||||
Vice-Principal (Administration) |
||||
Or The relevant Dean or Director and one of the following: |
||||
National Marketing Manager |
||||
International Marketing Manager |
||||
Manager, Office of Community and Partnerships |
||||
48.02 |
Use of UOW logo by third parties (onshore and offshore) |
Vice-Chancellor and Principal |
||
Vice-Principal (Administration) |
||||
Deputy Vice-Chancellor |
||||
49.00 Occupational Health, Safety and Rehabilitation | ||||
49.01 |
Approve all matters specified in this section |
Vice-Chancellor and Principal |
| |
Deputy Vice-Chancellor (Operations) |
||||
Vice-Principal (Administration) |
||||
49.02 |
Appoint first aid officers |
Director, Personnel Services |
||
Manager, Occupational Health and Safety |
||||
49.03 |
Approve a staff member being required to under-take a medical examination in order to assess their fitness in connection with a claim for workers compensation. |
Director, Personnel Services |
||
Manager, Occupational Health and Safety |
||||
49.04 |
Approve return to work arrangements as part of a rehabilitation plan following a workers compensation claim. |
Director, Personnel Services |
||
Manager, Occupational Health and Safety |
||||
49.05 |
Approval to purchase hazardous materials with licensing requirements or constraints |
|||
49.06 |
Appoint building wardens |
|||
49.07 |
Approve workers compensation claims |
Director, Personnel Services |
||
Manager, Occupational Health and Safety |
||||
49.08 |
Review decisions to decline workers compensation claims |
Vice-Principal (Administration) |
||
49.09 |
Approve use of radioactive isotopes |
|||
Radiation Safety Officer |
||||
49.10 |
Approve use of lasers |
|||
Manager, Occupational Health and Safety |
||||
49.11 |
Approve work involving bio-hazardous material (excluding Genetically Modified Organisms) |
|||
49.12 |
Approve work involving Genetically Modified Organisms |
Gene Technology Review Committee |
||
49.13 |
Approve work involving use of scuba diving equipment |
|||
Dive Safety Officer |
||||
49.14 |
Approve any work being undertaken that has an uncontrolled risk assessed as extreme |
|||
49.15 |
Approve overseas travel to destinations designated as high risk |
Deputy Vice-Chancellor (Operations) |
||
50.00 Policy Approval | ||||
50.01 |
Approve amendments to policies relating to operational activities of the University unless otherwise specified in a resolution of the University Council |
Administrative Committee |
||
51.00 Tenant Selection | ||||
51.01 |
Approve the selection of commercial tenants for University land and buildings |
Vice-Principal (Administration) |
||
52.00 Campus Access and Order | ||||
52.01 |
Request persons involved in disorderly misconduct to leave the campus and to remove trespassers |
Authorised Persons: Vice-Chancellor and Principal |
||
Vice Principal (Administration) |
||||
University Librarian, |
||||
Student Residence Manager |
||||
Head Shoalhaven Campus |
||||
Head UOW Education Centre |
||||
Manager Security |
||||
Security Officer (whether contracted or otherwise) |
||||
Parking Attendant (whether contracted or otherwise) |
||||
52.02 |
Apprehend and deliver to the custody of the nearest police constable, any person found committing and offence against the Inclosed Lands Act 1901 as amended or committing a criminal offence |
Authorised Persons: Vice-Chancellor and Principal |
||
Vice Principal (Administration) |
||||
University Librarian, |
||||
Student Residence Manager |
||||
Head Shoalhaven Campus |
||||
Head UOW Education Centre |
||||
Manager Security |
||||
Security Officer (whether contracted or otherwise) |
||||
Parking Attendant (whether contracted or otherwise) |
||||
52.03 |
Administer and control access to the campus and the traffic and parking provisions therein |
Authorized Persons: Vice-Chancellor and Principal |
||
Vice Principal (Administration) |
||||
University Librarian, |
||||
Student Residence Manager |
||||
Head Shoalhaven Campus |
||||
Head UOW Education Centre |
||||
Manager Security |
||||
Security Officer (whether contracted or otherwise) |
||||
Parking Attendant (whether contracted or otherwise) |
||||
52.04 |
Revoke the right of any person to enter or remain upon any land or premises of the University |
Authorised Persons: Vice-Chancellor and Principal |
||
Vice Principal (Administration) |
||||
University Librarian, |
||||
Student Residence Manager |
||||
Head Shoalhaven Campus |
||||
Head UOW Education Centre |
||||
Manager Security |
||||
Security Officer (whether contracted or otherwise) |
||||
Parking Attendant (whether contracted or otherwise) |
||||
52.05 |
Remove unauthorised animals from the University by whatever means necessary (NOTE Guide or Companion Dogs are exempted) |
Authorised Persons: Vice-Chancellor and Principal |
||
Vice Principal (Administration) |
||||
University Librarian, |
||||
Student Residence Manager |
||||
Head Shoalhaven Campus |
||||
Head UOW Education Centre |
||||
Manager Security |
||||
Security Officer (whether contracted or otherwise) |
||||
Parking Attendant (whether contracted or otherwise) |
||||
52.06 |
Authorise animals inside campus buildings |
Vice Principal (Administration) |
||
52.07 |
Determine the number of entry permits |
Vice-Principal Administration |
||
52.08 |
Permission to transfer or resell entry permits |
Vice-Principal Administration |
||
52.09 |
Authorise the addition of different classes of entry permits |
Vice-Principal Administration |
||
53.00 Misconduct | ||||
53.01 |
Approve the following penalties for misconduct by students under the for Student Conduct Rules: (a) Reprimand (b) Deduct marks for the assessment task. (c) Imposition of a zero mark for an assessment task (where the task constitutes less than 40% of that subject). (d) In the case of study abroad students, inform the home institution of misconduct. (e) Removal from Library for 1 week. (f) Fine for overdue library items (g) Charge costs of up to $500.00 for replacing or repairing damaged property / facilities. (h) Temporary or permanent exclusion from Hall of Residence (i) Email / internet access withdrawn or restricted (j) Fine of up to $250 (k) Withhold official certification (eg transcript, testamur) for up to 3 months (l) impose a fail grade for an assessment task or subject (m) Vary marks for a subject; Reprimand from the Vice-Chancellor; Fine of up to $1000.00; Charge costs in excess of $500 (n) Suspension, deferred suspension, exclusion (o) Rescind Degree |
(a) Head of Academic Unit, Head of WUC, University Librarian, Student Residence Manager, Deputy Vice-Principal (Finance & IT), Chief Technology Officer, Academic Registrar, Faculty Investigation Committee, Student Conduct committee, Deputy Vice-Chancellor (Research), Deputy Vice-Chancellor (Academic) (b) Head of Academic Unit, Head of WUC, Faculty Investigation Committee, Student Conduct Committee (c) Head of Academic Unit, Head of WUC (d) Head of Academic Unit, Head of WUC, University Librarian, Student Residence Manager, Academic Registrar, Student Conduct Committee (e) University Librarian, Student Conduct Committee (f) University Librarian, Student Conduct Committee (g) University Librarian, Student Residence Manager, Deputy Vice-Principal (Finance & IT), Chief Technology Officer,, Academic Registrar (h) Student Residence Manager, Student Conduct Committee (i) Deputy Vice-Principal (Finance & IT) (indefinitely), Chief Technology Officer (indefinitely), Academic Registrar (up to 1 month) (j) Deputy Vice-Principal (Finance & IT), Chief Technology Officer, Academic Registrar (k) Academic Registrar (l) Faculty Investigation Committee, Student Conduct Committee (m) Student Conduct Committee (n) Vice-Chancellor and Principal (o) No delegation – Council only |
||
|
53.02 |
Impose the following penalties for serious research misconduct: i. reprimand by Vice-Chancellor ii. suspension / exclusion from UOW for a set period iii. permanent expulsion from UOW iv recommendation of rescission to University Council |
Vice-Chancellor and Principal |
||
53.03 |
Impose the following penalties for serious research misconduct: i. rectification of breach and resubmission of research work ii. probation iii. suspension or termination of research scholarship |
Vice-Chancellor and Principal |
||
Deputy Vice-Chancellor (Research) |
||||
Dean of Research |
||||
53.04 |
Confirm the withdrawal of IT access or reinstate IT access after the result of a misconduct penalty on the request of a user in consultation with the relevant Senior Executive, Dean, Director or the University Librarian |
Deputy Vice-Principal (Finance & IT) |
Music, Video and Software Piracy Policy IT User Account Management Policy | |
14 Version Control and Change History
Version Control |
Date Effective |
Approved By |
Amendment |
1 |
9 Feb 2007 |
University Council, Res No: 2007/08 |
Revised Policy |
2 |
8 May 2007 |
Vice-Principal (Administration) |
Minor Amendments: Custodian changed to Senior Manager, Corporate Governance. Strategic Planning & Quality and Planning Services Managers added to Delegation Band C. Librarian and Library Team Co-ordinators deleted from Delegation Band D. |
3 |
25 May 2007 |
Vice-Principal (Administration) |
Minor Amendments: Added Faculty Executive Manager, Creative Arts to Delegation Band B Deleted Head, School of Engineering Physics from Science Faculty under Appendix 2. |
4 |
6 July 2007 |
University Council |
Amendment to 31.02 removing Senate Standing Committee from the delegation of making minor course amendments. |
5 |
7 August 2007 |
Vice-Principal (Administration) |
Minor Amendments: Add Administration Manager, Faculty of Engineering to Delegation Band C Remove point (a) of 27.06 leave of absence to ensure consistency with General Course Rules. |
6 |
12 October 2007 Autumn 2009 |
University Council |
Update delegations to reflect new position of Deputy Vice-Principal (Finance & IT) and of Associate Director Finance and Associate Director, IT. Move the Library Administration Co-ordinator position from Delegation Band C to Delegation Band B. Consequential amendments to Delegations after Student Academic Consideration Policy approved. |
7 |
8 February 2008 |
Vice-Principal (Administration) |
Minor amendments to 34.02 change “Targeted” to “Strategic” |
8 |
11 November 2008 |
Vice Principal (Administration) |
Minor Amendments: Change DVC (A&I) to DVC(A) Change Executive Officer, Commercial Research development to Director, Commercial Research Change Faculty Executive Officer, Commerce to Faculty Executive Manager, Commerce Realign ARD financial delegations after internal restructure Clarification of the operation of delegation 27.03 of the academic delegations. |
8 |
28 November 2008 |
University Council |
Some delegations previously held by the Deputy Vice-Chancellor (Academic) were redistributed to the Pro Vice-Chancellor (International). The following minor amendments were made concerning the Graduate Medical School (GSM): Moving the Dean of the GSM from Band B to Band A of the Delegations of Authority Policy. Moving the Deputy Dean of the GSM and the GSM Executive Manager from Band C to Band B of the Delegations of Authority Policy. Inserting a delegation for the GSM’s Clinical Placement Facilitators and the Rural Clinical School Manager to approve GSM student accommodation agreements (refer delegation 35.10). |
10 |
10 December 2008 |
Vice Principal (Administration) |
Minor Amendments: Debt write off delegation 2.03 changed to Associate Director, Financial Services from Manager, Finance Associate Director ITS position renamed Chief Technology Officer. |
11 |
6 February 2009 |
University Council |
Chief Technology Officer position moved from Delegation Band B to Band A in the Delegations of Authority Policy. Individually named Buildings and Grounds Managers in Delegation Band C be replaced with the more generic “Buildings and Grounds Managers” . Band D Delegations be ascribed to the position of Air Conditioning/Refrigeration/ Fire Control Systems Technician in the Buildings and Grounds Division. The position of IHMRI Chief Operating Officer added to the Delegations of Authority Policy and accorded Band B Delegations. |
12 |
20 February 2009 |
Vice Principal (Administration) |
Minor Amendments: 1. Position description changes to clauses 9.03; 9.04; 26.05; 27.06; 38.01. 2. Delegation Bands B, C, D position description changes. 3. Changes to Appendix two, update of academic unit nomenclature. |
13 |
17 April 2009 |
University Council |
Delegation created for signing residential tenancy leases (35.14) Delegation created at 26.02 to instruct that no further offers be made and to approve the withdrawal of current offers for courses about which the Course Approval Management Group has accepted a notice of discontinuation. Changes to delegations bands A, B and C because of the restructure of the Academic Services Division |
14 |
4 May 2009 |
Vice-Principal (Administration) |
Minor Amendment: Change “Vice-Principal” delegations to “Vice-Principal (Administration)” delegations. |
15 |
10 June 2009 |
Vice-Principal (Administration) |
Minor Amendments: Delegation Band C Replace Head Learning Facilities with Head Learning, Innovation, Facilities and Technologies Change 9.03 delegate from Team Leader Lending & Document Delivery Services to Team Leader Client Services. |
16 |
19 June 2009 |
University Council |
Add previous PVC(R) delegations to “Dean of Research” position except for delegations 24,07, 37.04, 37.06 and 37.09 Add the “Director, Commercial Research” to delegations 32.02 and 36.02 Delegation 7.10 added for the Group Manager, External Relations to approve payments of up to $100,000 from UOW scholarship accounts. |
17 |
5 July 2009 |
Vice-Principal (Administration) |
Minor amendment to delegation 37.03 change “Spatial Analysis Licence Agreements” to “Spatial Data Licence Agreements” |
18 |
28 September 2009 |
Vice-Principal (Administration) |
Remove the redundant title of Executive Dean, Health & Behavioural Sciences. The new position of Pro Vice-Chancellor (Health) is already captured in Band A within the generic Pro Vice-Chancellor position. Amend the cross reference to the misconduct delegations in delegation 28.03: should read 53.01 and not 51.01. Change Academic Services division titles in Band C as follows: 1. From Head Systems, Planning and Reporting to Head, Centre for Academic Systems and Resources; 2. From Head Career’s Service to Head, Career’s Central 3. From Head SEDLOs to Head, Student Support Advisors. Change the list of Admin Assistant positions in Band B to “Administrative Assistants to members of the Senior Executive” Change positions titles of Dean and Business Manager of Graduate School of Business to Dean and Business Manager of Sydney Business School in Bands A and B respectively. |
19 |
9 October 2009 |
University Council |
Add the following positions to Band B: Faculty Officer, Faculty of Law; Faculty Executive Officer, Faculty of Education. Add Executive Officer, Shoalhaven Campus to Band C. Add Director Research Student Centre to delegation 32.02. Add the following delegations to the Research Agreement Section 36.00: 1. Indemnity agreements for Human Research Ethics Committee review of commercially sponsored research using industry standard documents developed by Medicines Australia in collaboration with State and Federal agencies; 2. Agreements with external parties outlining conditions associated with having research proposals reviewed by Human Research Ethics committees Amend research misconduct penalties in line with the amended Research Misconduct Policy In Band C, ASD delegations, delete “Head of Equity and Diversity” and add “Head, Student Support & Peer Learning” Move the position “Director, Performance Indicators Project” from Band C to Band B. Move and rename the position “Manager, Planning Services” in Band C to “Director, Planning Services” in Band B. Add “Business Manager, Faculty of Science” to Band C. Amend “ARD Senior Managers” in Band C to “ARD Managers” to catch managers with staffing approval delegations. Add Business Manager and Marketing Manager positions from Accommodation Services, Chief Operation Officer, SMART Infrastructure Facility and the Director, EED to Band B Add the OIC Manager, Print and Distribution Services and the Deputy Director and Business Manager positions from the Centre for Health Services Development to Band C Add the positions of Director, SMART Infrastructure Facility and Executive director, IHMRI to Appendix 2. |
Appendix 1 - Delegation Bands
Delegation Band A
Senior Executive |
Vice-Chancellor and Principal Deputy Vice-Chancellor Vice-Principal (Administration) Pro Vice-Chancellor Deputy Vice-Principal (Finance & IT) |
Dean of Faculty |
Dean of Arts Dean of Commerce Dean of Creative Arts Dean of Education Dean of Engineering Dean of Health and Behavioural Sciences Dean of Informatics Dean of Law Dean of Science Dean of the Sydney Business School Dean of the Graduate School of Medicine |
Dean of Students |
Dean of Students |
Dean of Research |
Dean of Research |
Director of Division |
Academic Registrar Director, Buildings and Grounds Director, Personnel Services Director, Research Services Office General Manager, Accommodation Services General Manager, UniAdvice Director, Learning and Teaching Services Chief Technology Officer |
University Librarian |
University Librarian |
Delegation Band B
Sub Dean of Faculty |
|
Associate Dean of Faculty |
|
Deputy Dean |
Graduate School of Medicine |
Director of Research Institute |
|
Faculty Executive Manager |
Faculty of Creative Arts Faculty of Commerce |
Executive Manager |
Graduate School of Medicine |
Faculty Manager |
Faculty of Arts |
Faculty Executive Officer |
Faculty of Health and Behavioural Sciences Faculty of Science Faculty of Informatics Faculty of Education |
Faculty Officer |
Faculty of Law |
Business Manager |
Sydney Business School |
Manager, Administration |
Library |
Associate Librarians |
Library |
Other specified positions |
Director, Employment Equity and Diversity Director, Research Student Centre Director, Commercial Research Director, Woolyungah Indigenous Centre Head, Shoalhaven Campus Manager, UOW Education Centres Director, Science Centre Student Residence Manager Business Manager, Accommodation Services Marketing Manager, Accommodation Services Assistant Director, Buildings and Grounds Director, Transnational Programs Manager, Internal Audit General Manager, Print and Distribution Services Legal Counsel IHMRI Chief Operating Officer Associate Director, Financial Services Manager, Academic Services Division Management Unit Director, Performance Indicators Project Director, Planning Services Chief Operation Officer, SMART Infrastructure Facility |
Delegation Band C
Head of Academic Unit |
|
Head, UOW Education Centre |
|
Shoalhaven Campus |
Executive Officer |
Information Technology Services |
ITS Senior Managers ITS Finance Officer |
Faculties |
Faculty Finance Officer Administration Manager, Faculty of Engineering Business Manager, Faculty of Science Business Manager, Centre for Health Service Development Deputy Director, Centre for Health Service Development |
Library |
Library Level 8/9 Managers |
Academic Services Division |
Head, Head Learning, Innovation, Facilities and Technologies Head, Centre for Academic Systems and Resources Head, Student Support & Peer Learning Head, Student Support Advisers Head, Careers Central Head, Academic Development Head, Learning Development |
Academic Registrar's Division |
ARD Managers |
Buildings and Grounds Division |
B&G Managers B&G Financial Coordinator |
Accommodation Services Division - Student Residences |
Student Residence, Senior Administrative Officer Student Residence, Officer Manager |
Financial Services Division |
Senior Manager, Financial Services OIC Manager, Print and Distribution Services |
Personnel Services Division |
Manager, Recruitment Manager, Professional Organisational Development Services Manager, Staff Services Manager, Staff Relations Manager, OH&S |
Strategic Planning and Quality Unit |
Managers, Strategic Planning and Quality |
Quality Assurance Unit |
Quality Assurance Manager |
Delegation Band D
Senior Executive |
Administrative Assistants to members of the Senior Executive |
Buildings and Grounds Division |
Landscape Supervisor Supervisor, Buildings Space and Property Officer Project Officer Security Supervisor Supervisor, Mechanical / Electrical Planner / Scheduler Foreman, Joinery Air Conditioning/Refrigeration/ Fire Control Systems Technician |
Faculties |
Administrative Assistant to Dean Up to two nominees of the Dean, registered with Financial Services Faculty Purchasing Officer, Faculty of Science |
Divisions |
Administrative Assistant to Directors and the University Librarian Up to two nominees of the Director registered with Financial Services |
Appendix 2 - List of Heads of Academic Units
Faculty of Arts
Head, School of English Literatures, Philosophy and Languages
Head, School of Social Sciences, Media and Communication
Head, School of History and Politics
Faculty of Commerce
Head, School of Accounting and Finance
Head, School of Economics and Information Systems
Head, School of Management and Marketing
Faculty of Creative Arts
Head, School of Music and Drama
Head, School of Art and Design
Head, School of Journalism and Creative Writing
Faculty of Engineering
Head, School of Civil, Mining and Environmental Engineering
Head, School of Engineering Physics
Head, School of Mechanical, Materials and Mechatronics Engineering
Faculty of Health and Behavioural Sciences
Head, School of Nursing, Midwifery & Indigenous Health
Associate Head, School of Nursing, Midwifery & Indigenous Health
Head, School of Psychology
Head, School of Health Sciences
Faculty of Informatics
Head, School of Information Technology and Computer Science
Head, School of Mathematics and Applied Statistics
Head, School of Electrical, Computer and Telecommunications Engineering
Faculty of Science
Head, School of Biological Sciences
Head, School of Chemistry
Head, School of Earth and Environmental Sciences
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