Your CoE (Confirmation of Enrolment)
Your Confirmation of Enrolment (CoE) provides evidence of your enrolment with the University of Wollongong. This evidence is required before the Department of Immigration and Citizenship (DIAC) will issue a student visa. Your CoE contains information about the University, the course and duration of your course. Your CoE is a verification that the University has accepted you as a student. All international students must have a valid CoE for the course (or courses) they are studying.
As an international student it is a requirement of your student visa that you complete your degree within the timeframe stated on your CoE. It is your responsibility to take every possible measure to ensure you satisfy this requirement. There are limited circumstances in which the University is permitted to alter the duration of your CoE - Advanced Standing, Compassionate or Compelling Circumstances, Intervention Strategy, Leave of Absence. If none of these apply to you and you are not going to complete your course within the time frame of your CoE you may apply for a new CoE online through SOLS. You will then need to provide a reason for extending your course duration.
The University offers advanced standing (credit transfer) to students who have successfully completed courses or parts of courses at other universities and colleges. This may shorten the timeframe on your CoE and in turn impact the length of your student visa.
If the advanced standing placed on your record has affected your CoE then you will be automatically issued a new CoE for the appropriate timeframe.
Compassionate or compelling circumstances are defined as circumstances beyond the control of the student and which may have an impact upon the student’s course progress or wellbeing. If you have compassionate or compelling circumstances then you are able to apply to reduce your study load. To apply for a reduced study load, complete the online form available in SOLS. You will need to provide evidence of your circumstance and gain approval from your faculty. The faculty recommendation to reduce study load form (available for download when you apply online in SOLS) must be submitted with every application for a reduced study load.
If a reduced study load is approved, this may impact the length of time you will need to complete your course. If possible you should still try to complete your course within the time frame of your CoE by taking summer subjects over summer session. If you find you are unable to complete within the time frame of your CoE you may apply for a new CoE by completing the online application form in SOLS. You should apply for a new CoE shortly before your current CoE is due to expire.
If you fail to make course progress an intervention strategy will be activated. You will be required to contact your Course Progress Advisor and complete an Intervention strategy form. Your intervention strategy may result in extending the time required to complete your course. If, as a result of your intervention strategy you require additional time to complete your course, You should apply for a new CoE shortly before your current CoE is due to expire. you may apply for a new CoE by completing the online form available in SOLS.
Find out more about the implications of not making satisfactory course progress here ...
Over the course of your study you may find that you need to take a break from your studies. In compelling or compassionate circumstances the University is permitted to suspend your CoE. Compassionate or compelling circumstances are defined as circumstances beyond the control of the student and which may have an impact upon the student’s course progress or wellbeing. If you believe you have a compelling or compassionate reason for which you need to take a break from your studies, you may apply for a Leave of Absence. Apply for a Leave of Absence by completing the online form in SOLS. You will need to provide documentary evidence supporting your compelling or compassionate circumstance.
If your leave is approved DIAC will be notified and your CoE will be altered accordingly.
If you have any questions regarding your student visa contact DIAC directly.
If you have any questions or concerns Ask Us!
Visit us @ Student Central Ground Floor, Building 17
Phone: (02) 4221 3927
Facsimile: (02) 4221 4322
Important Information About Exams
Changes to Examination Rules in 2012 mean that International Students are no longer allowed to use a translation dictionary in exams. Find out more about Exam Rule Changes »