Policy Directory

EXAMINATION RULES

Date first approved:

1 January 1975

Date of effect:

1 January 2012

Date last amended:
(refer Version Control Table)

Date of Next Review:

Currently under review

First Approved by:

University Council

Custodian title & e-mail address:

Director, Academic Quality and Standards Unit

quality@uow.edu.au

Author:

 

Responsible Division & Unit:

Academic Quality and Standards Unit

Deputy Vice-Chancellor (Academic) Portfolio

Supporting documents, procedures & forms of this policy:

General Course Rules

Student Conduct Rules

Campus Access and Order Rules

Teaching and Assessment: Code of Practice – Teaching

Teaching and Assessment: Assessment and Feedback Policy

Teaching and Assessment: Subject Delivery Policy

Student Charter

Examination Procedure

Relevant Legislation &

External Documents:

University of Wollongong Act 1989 (NSW)

University of Wollongong By-Law 1991 (NSW)

Audience:

Public – accessible to everyone

Submit your feedback on this policy document using the Policy Feedback Facility.

Contents

1 Purpose of Policy 3

2 Definitions 3

3 Application and Scope 4

4 Policy Principles 4

5 Examination Timetables 4

6 Entry into Examination Room 4

7 Identification of Students 5

8 Time for Entry and Departure 5

9 Conduct during Examinations 5

10 Special Conditions for Examinations 6

11 Responsibilities 6

12 Version Control and Change History 6

Schedule 1 8

      1 Purpose of Policy

      • 1. The purpose of the Examination Rules is to ensure an equitable process of conducting examinations in a manner which would support the University’s commitment to Academic Integrity.
      • 2. These Rules outline the required conduct of students undertaking examinations at UOW, and direct staff and students to University Rules, standards, codes, policies, guidelines, procedures and other requirements which specify acceptable and unacceptable student conduct in examinations, and the management of examinations.

      2 Definitions

The following are definitions that are specific to the Examination Rules:

Word/Term

Definition

 

Assessment

Work which a student is required to complete to provide a basis for an official record of achievement or certification of competence in a subject. This may include summative and/or formative forms of assessment. Examples of assessment include, but are not limited to examination, test, take-home examination, quiz, assignment, essay, laboratory report, thesis, demonstration, performance, tutorial presentation, class participation, practicum, clinical placement and work experience.

End-of-session examination period

A period during which examinations are held, normally conducted by the Academic Registrar’s Division (ARD)

Examination

A form of assessment which a student is required to complete to measure their knowledge, skill and aptitude in a subject area. The examination may be administered orally, on paper, on a computer, or in a confined area that requires the student to physically perform a set of skills. Examples of examinations include but are not limited to standard written tests, multiple-choice tests, practical examinations, laboratory tests, objective structured clinical examinations (OSCE), quizzes, reviews, on-line examinations, oral examinations and take-home examinations. For the purpose of these Rules, an examination means both a University examination and a faculty examination.

Examination centre

A designated collection of examination rooms where examinations for a particular campus are held.

Examination room

A designated place where an examination is held.

Examination supervisor

A person authorised by the Academic Registrar or by the Head of the relevant academic unit to supervise an examination.

Examiner

A person or persons with responsibility for the assessment of work in any subject

Faculty examination

An examination conducted by an academic unit

Open book examination

An examination in which students are permitted to bring reference materials into the examination as specified by the examiner. The reference materials may be limited to named items, e.g. textbooks identified by titles, or there may be no restrictions on the reference materials that can be brought into the examination room. The examiner will specify whether reference materials are to be restricted to hard-copy and/or soft-copy.

University examination

An examination conducted by the Academic Registrar’s Division (ARD) during specified end-of-session examination periods.

      3 Application and Scope

      • 1. These Rules apply to students of the University of Wollongong who are undertaking examinations:
          • a. at an Australian campus
          • b. elsewhere, while enrolled in distance education mode, or
          • c. within the virtual/online environment.
      • 2. These Rules apply to University examinations and faculty examinations, noting that Academic Units can vary the guidelines for conducting examinations subject to the approval of the Head of Academic Unit and to communication with students in accordance with the Teaching and Assessment: Assessment and Feedback Policy.
      • 3. These Rules apply to students enrolled in a UOW programme delivered at an offshore partner institution, noting the modified features as stipulated in Schedule 1.
      • 4. Students enrolled at UOW Dubai will be governed by the UOWD Examination Policy.

      4 Policy Principles

      • The principles guiding this policy are:
      • 1. Equity – compliance with relevant policies, guidelines and procedures ensuring universal principles are applied consistently with fairness and impartiality.
      • 2. Academic Integrity – adherence to the five fundamental values of honesty, trust, fairness, respect and responsibility. The University supports the promotion of these values in all academic endeavours. Students and staff of the University are expected to conduct themselves in a manner that reflects these values, to ensure the protection of the University’s reputation and standards for current and future students and staff.

    5 Examination Timetables

      • 1. Personalised timetables for University examinations are posted on Student Online Services (SOLS). Timetables will specify the time, date, duration, campus and venue at which each examination will be conducted. Students are advised to consult the timetable for each end-of-session examination period. University staff members are not permitted to provide information on examination times or venues over the telephone.
      • 2. Misreading or misinterpretation of the timetable will not be accepted as an excuse for failing to attend an examination. Students who fail to attend an examination because they misread the timetable or accepted incorrect information from another person are not entitled to sit the examination at another time, and are not entitled to any other concession.
      • 3. Where a student considers that he or she has a serious individual scheduling difficulty with the examination timetable, the student shall advise the Academic Registrar’s Division immediately in the manner prescribed by the Academic Registrar (or nominee) and request that alternative arrangements be made.

    6 Entry into Examination Room

      • 1. Only the following people may enter or remain in an examination room during an examination:
          • a. students enrolled in the subject or authorised by the subject coordinator
          • b. examination supervisor(s)
          • c. members of academic staff
          • d. Security officer(s) authorised by the University
          • e. administrative staff authorised by the Academic Registrar, or
          • f. other person(s) permitted to enter by an examination supervisor.

    7 Identification of Students

      • 1. Students must produce their student identification card, driver licence or passport for identification purposes for each examination upon request. Where the identification provided is not clear, additional forms of identity verification may be requested.
      • 2. A student wearing clothing that obscures their face may be asked to remove that clothing for identification purposes in private and before an examination supervisor of the same gender.
      • 3. A student who fails to comply with a request under section 7.1 or 7.2 above may be refused admission to the examination room.

    8 Time for Entry and Departure

      • 1. A student should be in place in the examination room not less than ten minutes before the time specified for the commencement of the examination.
      • 2. Students arriving late to the examination shall normally be permitted to take the examination. However, no additional working time will be allowed unless warranted by exceptional circumstances. The decision to grant extra time is made by the Academic Registrar (or nominee) in consultation with the examiner.
      • 3. To minimise disturbances for other students and to maintain the integrity of the examination, no student shall be admitted to an examination room more than 30 minutes after the start of the writing time of the examination.
      • 4. To minimise disturbances for other students and to maintain the integrity of the examination, no student shall be permitted to leave the examination room before the expiry of 30 minutes from the time when writing begins, unless expressly approved by the examination supervisor.
      • 5. If students enter the examination room on the wrong day or at the wrong time and have been provided with examination material, they shall be required to remain in that venue for 30 minutes after the start of the writing time of the examination.
      • 6. No student shall be readmitted to the examination room after leaving it unless during the full period of absence the student is supervised by a person approved by the examination supervisor.
      • 7. Students are given a warning ten minutes before the end of the examination. To minimise disturbances for other students and to maintain the integrity of the examination, all students still in the examination room when this warning is given must remain seated until all examination answer papers have been collected and the examination supervisor permits students to leave.

    9 Conduct during Examinations

      • 1. Students sitting an examination must not:
          • a. have in their possession any material that is not authorised by the Examination Procedure
          • b. communicate or endeavour to communicate with any person other than the examination supervisor or examiner, in any form including but not limited to oral, written, visual, electronic or telephonic communication
          • c. give or endeavour to give assistance to any other student, unless expressly approved by the examination supervisor
          • d. accept or endeavour to accept assistance from any other student, unless such assistance has been expressly approved by the examination supervisor
          • e. permit any other student to read, copy from or use their examination question or answer paper, unless expressly approved by the examination supervisor
          • f. use any other material belonging to or written by another student or other person unless expressly approved by the examination supervisor
          • g. send, receive or access or endeavour to send, receive or access any source of stored electronic information during the examination unless specified by the examiner
          • h. remove or endeavour to remove from the examination room any question or answer paper, other paper provided for use by the student during the course of the examination, or other material which is the property of the University, unless authorised by the examination supervisor and examiner, or
          • i. cause a disturbance or behave in a manner likely to disturb any other student.
      • 2. Students sitting an examination must:
          • a. obey any instruction given by an examination supervisor for the proper conduct of an examination,
          • b. specifically obey any instruction to remove clothing that obscures the face and/or ears to allow an inspection in private and before an examination supervisor of the same gender, and
          • c. comply with any other University By-Law or Rule in relation to refraining from disorderly conduct.
      • 3. A student who does not comply with the requirements set out in section 9.1 and 9.2 above:
          • a. may be guilty of misconduct under the Student Conduct Rules or the Campus Access and Order Rules and disciplinary action may be taken by an authorised person in accordance with the Examination Procedure and
          • b. will normally be allowed to complete the examination but may be required to leave the examination room immediately in circumstances considered appropriate by the Academic Registrar (or nominee).

    10 Special Conditions for Examinations

      • 1. The Disability Discrimination Act 1992 and the Disability Standards for Education 2005 require the University to reasonably accommodate the needs of students with a disability. Students must register with the Disability Liaison Officer if they require adjusting of the conditions of their examination as a result of a disability.

    11 Responsibilities

      • 1. The University has a responsibility to ensure that these Rules are accessible to all academic staff and students.
      • 2. The Academic Registrar’s Division has a responsibility to ensure that these Rules and the supporting policies and guidelines are implemented and applied consistently across all University examinations.
      • 3. Academic Units have a responsibility to ensure that these Rules and the supporting policies and guidelines are implemented and applied consistently across all faculty examinations.
      • 4. Students have a responsibility to:
          • a. be aware of all Rules, standards, codes, policies, guidelines and procedures relating to examinations, and
          • b. conduct themselves in examinations in accordance with these Rules and the supporting policies and guidelines.

      12 Version Control and Change History

Version Control

Date Effective

Approved By

Amendment

1

1 January 1975

University Council

First Version

2

31 October 1975

University Council

Amended Version

3

11 August 1989

University Council

Amended rules and procedures for conduct of examinations

4

24 November 2006

University Council

Revised University Examination Rules

5

17 April 2009

University Council

Migrated to the UOW Policy Template as per the Policy Directory Refresh

6

14 October 2011

University Council

Revised Examination Rules

7

7 February 2014

University Council

Minor amendment to correct list of defined terms

8

7 October 2016

University Council

Consequential amendments following the approval of new Teaching and Assessment Policy Suite. Amendments to supporting documents, procedures and forms of this policy and Section 3(2).

Schedule 1

The following modified features apply to students undertaking examinations while enrolled in a UOW programme delivered by an offshore partner institution. Where not otherwise stipulated, the Examination Rules apply without modification.

      1 Examination Timetables

      • 1. Timetables for University examinations are posted in the relevant partner institution’s student system. Timetables will specify the time, date, duration, campus and venue at which each examination will be conducted. Students are advised to consult the timetable for each end-of-session examination period. University staff members are not permitted to provide information on examination times or venues over the telephone.

      2 Entry into Examination Room

      • 1. Only the following people may enter or remain in an examination room during an examination:
          • a. members of academic staff or approved partner staff

      3 Identification of Students

      • 1. Students must produce their International Identity card for identification purposes for each examination upon request. Where the identification provided is not clear, additional forms of identity verification may be requested.

      4 Responsibilities

      • 1. Offshore partner institutions have a responsibility to ensure that these Rules and the supporting policies and guidelines are implemented and applied consistently across all examinations.

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