Frequently Asked Questions

Frequently Asked Questions

If you cannot find an answer to your query below, please feel free to contact us.

Applying to graduate

What’s the difference between applying to graduate and attending a graduation ceremony?

You need to apply to graduate to effectively finish your degree and receive your official documents (your testamur, transcript and Australian Higher Education Statement) and use any title or post nominals you have received as a result of your studies. In the process of doing this, you can choose whether you would like to attend the graduation ceremony; which involves dressing in academic dress, celebrating with your family and friends and being presented to the University's highest officials.

I do not wish to attend the ceremony, do I still need to apply to graduate?

Yes, you still need to apply to graduate to ‘finish’ your degree and receive your official documents.  

My SOLS isn’t working, how can I apply to graduate?

Email student-accounts@uow.edu.au if you require a password reset.

Alternatively, you can use your student ID card barcode to login, then click on the Graduation Application link in SOLS.

If neither of these options work for you, you can contact Student Central.  


HDR Student FAQs

Are you a Higher Degree Research (HDR) student, completing a PhD, PhD Integrated or a Masters by Research/Master of Philosophy? Yes......you will need to apply to graduate. Click here for more information.


ELIGIBILITY

If I sit a supplementary exam, will I still graduate and receive my official documents?

If your supplementary exam is for an Autumn, Spring or Trimester 3 subject - no. You will need to apply to graduate in the next round of graduations to finalise your degree and receive your official documents at that time. You can also choose whether to attend a graduation ceremony in that next round.


Fees

I am not attending the graduation ceremony. Do I still need to pay the graduation fee?

No, you only need to pay the graduation fee if you've elected to attend the ceremony.

How and when do I pay my graduation fee if I am attending a ceremony?

There are a number of ways you can pay your graduation fee if you are attending your ceremony. Details are sent via SOLS approximately 10 days before graduation with information about the various ways to pay your fee. See the fees webpage for more information.


The Graduation Ceremony

I have not received a notification confirming my graduation ceremony. What do I do?

Check the key dates to find out when confirmations will be sent out. If it is past the confirmation date, and you have checked your SOLS, but still have no confirmation, contact Student Central.

How long do the ceremonies take?

Graduation ceremonies can take between 1.5 and 2 hours, depending on the number of students in the ceremony.

Can I attend a different graduation ceremony to the one I am allocated?

No. You can only attend the graduation ceremony allocated to your faculty in that graduation round. Unfortunately there are no exceptions to the graduation schedule.

Can I attend a graduation ceremony at a later date?

No. You can only graduate in the ceremony allocated to your faculty in the round you apply to graduate in.

I am an international student and my visa runs out before my graduation ceremony. What can I do?

If you wish to attend your scheduled graduation ceremony, it might be possible for you to apply for a Temporary Graduate Visa or a Bridging Visa for International students. Find out more via the Department of Immigration website.

I do not wish for my details to be publicly available (in the graduation booklet, graduation roll on the UOW website and the Illawarra Mercury media channels). What do I do?

Please contact the Graduation Team at least one week prior to your graduation ceremony and all efforts will be made regarding your request. Contact 42213733 or graduation@uow.edu.au


Guest Tickets

Where do I get my tickets?

Tickets are distributed to graduating students at the registration desk before each ceremony.

Are extra tickets available?

Extra tickets are not available. In fairness, each student is allocated up to 3 tickets on the day. The Hall has a strict limit on the number of people that can be safely accommodated inside, and once this limit is reached, no more guests will be admitted.


Academic Dress

Does the graduation fee include hiring of the academic dress?

Yes, the graduation fee covers the cost of hiring a gown and hood. You get to keep your trencher (hat) or bonnet (PhD students only).

When do I collect the academic dress?

If you are hiring your academic dress you collect it once you have registered on the day of your ceremony.


Official Documents

Can I get my documents earlier than outlined?

No. All graduation documents are posted to students and cannot be obtained any earlier.

If you complete your course in November, your documents will be sent to you by the end of January in the following year.

If you completed your course in June, your documents will be sent to you by the end of August.

Your documents will be sent to you by DHL Couriers. Click here for more information about DHL and delivery.

What happens if I don't receive my official documents?

Please contact Student Central who will investigate the tracking details for your documents if you haven't received them within the specified timing above.

Last reviewed: 21 August, 2017