Provisional Enrolment

Provisional Enrolment

Do you have a provisional enrolment on your record? Please see below information on what it means and what to do.

Please note that this information applies to Australian Campus students. If you are studying at a non-Australian Campus, please see your local admin staff for assistance

If you have enrolled into a subject, and it is showing a 'provisional' status, it means there is another subject you need to complete or be enrolled into at the same time before you will be able to enrol.

You can see what these requirements are by:

  1.  logging onto SOLS
  2. selecting 'Enrolment & Variations' from the left hand menu, and
  3. clicking on the subject code.

Pre-requisite subjects need to be passed before you can enrol into the new subject - eg. Sally needs to pass TEST101 before she can enrol into TEST102.

Co-requisite subjects need to be studied at the same time as another subject - eg. William needs to be enrolled into TEST101 and TEST102 at the same time because these subjects compliment each other.

If you think you have a good reason for not needing to meet these conditions (for example, you might have completed some similar study elsewhere), or you think the provisional status is an error, you can apply for a waiver of the requirements through SOLS (or via University Administration for offshore students on non-Australian campuses). 

Log into SOLS and you will see your provisional subjects on your home screen (main landing screen), with a link to apply for a waiver.

Provisional Enrolment FAQs

  • What does provisional enrolment mean?

If you have enrolled into a subject, and it is showing a 'provisional' status in SOLS, it means you have not satisfied all requirements to enrol in that subject - eg. Sally needs to pass TEST101 before she can enrol into TEST102

  • What is a waiver?

If you think you have a good reason for not needing to meet the conditions to enrol into a subject you can request that the requirements be waived.  This is called a ‘waiver’.

  • How do I apply for a waiver?

You can apply for a waiver in SOLS. As soon as you log into SOLS and finish reading any messages you have, your provisional subjects will be shown on the main landing screen:

Apply for a waiver by clicking the application link and following the steps.

If you are not provisionally enrolled in any subjects, you will not need waivers.  

  • What if I don’t apply for a waiver, or if my waiver is not approved?

If you do not apply or if your application is declined, you will be removed from the subject before the census date. 

  • When can I start applying for a waiver?

Opening dates depend on the session you are enrolling in, but generally it is generally just before the start of session.  Check your SOLS homepage for open and close dates.

  • When will my waiver application be processed? 

You will receive an update when you submit your application.

The message will advise either:

a)     The date Faculty staff will commence processing waiver applications; or

b)    That the Faculty has started processing the application.  

  • How will I know if my application has been approved or not?

You will receive a SOLS mail advising the outcome of your application. 

  • What is the last date I can apply for a waiver?

Check your SOLS homepage for open and close dates. 

  • Who approves the waivers?

Academic Staff in your Faculty.  The approver may be the Associate Dean - Education, Head of Students or your Head of School. 

  • It is past the date that I can apply for a waiver but I am still enrolled provisionally.  What should I do?

If you take no action you will be removed from the subject.  Contact your Faculty Central for assistance. 

  • What happens if my waiver is approved?

Your enrolment will change from ‘provisional’ to ‘enrolled’.   

  • What happens if my waiver is not approved?

If your application is not approved, you will be removed from the subject before the census date. 

  • Why was my waiver not approved?

Generally, a waiver will not be approved if it has been deemed that you do not meet the requirements to be able to successfully complete the subject without first completing a pre-requisite or also studying a co-requisite. Check your SOLS Mail for a summary of why your application has been declined.

If you have specific questions about your case, you can contact your Faculty Central for assistance. 

  •  What if I am waiting for a result to be released from a previous session?

You should await the release of results for a previous session if the Provisional enrolment is based on the outstanding subject result.

If the subject is still provisional as the deadline for Waiver request is approaching, you contact see your Faculty Central for assistance and advice immediately.

Last reviewed: 16 March, 2016