Forms, Guidelines & Policies

Integrity and Ethics Forms

Animal Research Ethics Forms
Gene Technology Forms
Human Research Ethics Forms

Submissions in the online system (IRMA) involve a combination of online questions, forms and attachments. All forms specific to the system can be accessed from within IRMA.

Amendment requests (other than adding investigators) and notification of withdrawal of a project are done entirely within the system; there are no additional forms.

IRMA Access Request Form

UOW and External Entities Forms

Template / Form When to Use Notes
Attachment List All submissions with Attachments  
Investigator Details Adding investigators Not needed with new applications
UOW Application Form (new) New Application  
UOW Research Protocol Template New Application Use this OR UOW Application Form
NHMRC [National] Human Research Ethics Application Form (HREA) New Application Use for multi-institutional research projects; can be used for any UOW research. A Research Protocol must be submitted in addition to the HREA.
Cadavers & human tissue Application Form New Application  
NSW Privacy Waiver Complete when applying to access identifiable data without consent  You must complete this in addition to the application form. Requests for waivers must be reviewed by the full HREC
Response to Review Template Complete when responding to an HREC review  
Progress Report Renewal of Approval  
Final Report Research Completed  

ISLHD /NSW Health Forms

Template / Form When to Use Notes
Attachment List All Submissions with Attachments  
Investigator Details Adding investigators  
NSW Health HREA (Human Research Ethics Application form) For all new applications involving NSW Health You will also need to complete a Site Specific Application form (SSA) or Data Access form to obtain governance approval from NSW Health.
NSW Health Privacy Waiver Request Form   Complete when applying to access identifiable data without consent You must complete this in addition to the HREA. Requests for waivers must be reviewed by the full HREC
NSW Health Data Access Form All research projects that only involve access to participants, their tissue or data through a NSW Public Health Organisation You must complete this in addition to the HREA
ISLHD Protocol Application Template New Application involving ISLHD For research involving a clinical intervention; You need this AND the HREA form
Response to Review Template Complete when responding to an HREC review  
Progress Report Renewal of Approval  
Final Report Research Completed  
ISLHD Site Specific Application Checklist New SSAs To be used when submitting a Site Specific Application to ISLHD
Defence Export Controls Forms

UOW Documents

Government Legislation

*Note this is not a definitive list, other legislative considerations can be found on the Defence Export Controls Website.

Timelines

Permit applications usually 15 working days for the Defence Export Controls Office (DECO) to process once they receive the documentation from UOW. In the event that information is missing, a specialist assessment or additional information is required by the DECO, this could extend the time up to 35 working days. In these cases we will be in contact with you. Plan your project and don’t leave your permit until the last minute. The Research Integrity Officer is here to assist you and will be the Single Point of Contact with the DEC throughout this process unless otherwise advised

For more information visit: www.Defence.gov.au/exportcontrols

Last reviewed: 25 May, 2018