Submitting applications and forms
These forms and applications are for current students. If you can't find the form you're looking for, try searching AskUOW using your student details.
Each application or student form will have specific information on the process and requirements for submitting. If you are arranging for a third party to collect documentation on your behalf, an Authorisation Form must be completed in SOLS.
Official documentation
| Form | Deadline |
|---|---|
| Academic transcripts | No cut off date. Will show only subjects with grades released to date. |
| AHEGS | Available after degree is conferred (for degrees conferred December 2010 onward). |
| Replacement testamur | Available after degree is conferred, if original is lost or damaged or if name has changed. |
| Student letters | Various (see student letters via UOW Official documentation) |
Subject related forms
| Form | Deadline |
|---|---|
|
To add a subject, last day to add subject with approval, as per session key dates To withdraw a subject, various - see Withdrawing from Subjects for more information. |
|
| Provisional waiver application (apply in SOLS) | Check SOLS homepage for open and close application dates (normally prior to the session census date, as per key dates (more information) |
Course related forms
| Form | Deadline |
|---|---|
| Reduced study load application | To avoid financial liability, prior to the census date for the session, as per key dates. |
| Course transfer form | Course transfer applications should be submitted at least 3 weeks before the start of session. |
| Declare or change major or minor form | Apply as soon as your major/minor is decided. Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate. |
| International studies minor form | Apply as soon as you decide to take the minor. Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate. |
|
Credit for prior learning - Formal Learning Coursework Credit for prior learning - Informal and Non-formal Learning Coursework |
If you are currently enrolled in any subject/s for which you are seeking credit, you must submit your application no later than 3 weeks before the start of session. To allow time for you to make decisions about what subjects you will need to enrol into for upcoming sessions, you should submit your application as soon as possible (more information). |
| Credit for prior learning - HDR | Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate (Contact Graduate Research School). |
| Bridging course application | Closing date as per Bridging courses information here. |
Taking a break from study
| Form | Deadline |
|---|---|
| Leave of absence - Undergraduate domestic (apply in SOLS - student forms) | Census date as per key dates |
| Leave of absence - Undergraduate domestic 12 months leave already taken | Census date as per key dates |
| Leave of absence - Postgraduate Domestic | Census date as per key dates |
| Leave of absence - Higher Degree Research (domestic and international) | Census date as per key dates |
| Leave of absence - International | Census date as per key dates |
International student forms
| Form | Deadline |
|---|---|
| COE extension (apply in SOLS) | No earlier than three (3) months prior to your visa expiration date (more information) |
| Letter of release | To avoid financial liability, prior to the census date for the session, as per key dates |
| Course withdrawal application | To avoid financial liability, prior to the census date for the session, as per key dates |
Fees and money
| Form | Deadline |
|---|---|
| Appeal against late fee | No cut off date. Must be settled to avoid results and documentation withholds (more information) |
| Refund of fees application (Domestic students) | No later than 12 months after withdrawal of subject or last day of session, as per key dates - (more information) |
| Refund of fees application (International students) | No later than 12 months after withdrawal of subject or last day of session, as per key dates - (more information) |
| Request to transfer credit form (to UOWC or accommodation) | No cut off date. |
Cross institutional and non-award study
| Form | Deadline |
|---|---|
| Cross institutional study at UOW form | Three (3) weeks prior to start of session, as per key dates. |
| Cross institutional study at another university | Check with University in which the application is intended for submission. |
| Non-award study at UOW form | Three (3) weeks prior to start of session, as per key dates. |
Need help?
Login to AskUOW using your UOW student details and find your answer instantly.
Coursework students can also contact the AskUOW team. Higher Degree Research (HDR) students should contact the Graduate Research School.