Confirmation of Enrolment (CoE) FAQ's

What is a CoE?

A Confirmation of Enrolment (CoE) provides evidence of a student’s enrolment with the University of Wollongong. This evidence is required before the Department of Immigration and Citizenship (DIAC) will issue a student visa. The CoE contains information about the Provider, course and duration of study in which the student has enrolled. By the University issuing a CoE we are verifying that the University has accepted the student. It is an offence under section 19 of the ESOS Act to provide false or misleading information about accepted students, therefore the information provided on an CoE must be true and correct at the time of issuing.

All international students must have a CoE for each course they apply for. An extension CoE can only be issued if you can demonstrate that you have been unable to complete your course on time as a result of an approved reduction of study load due to compassionate or compelling circumstances, an activated intervention strategy or an approved leave of absence.

Why Do I Need a New Confirmation of Enrolment (CoE)?

Any time that there is a change in your course duration, you will need a CoE that reflects the change. This means that during your study at the University of Wollongong, you may have multiple CoE's. You should always keep the latest CoE. Please find below all the reasons that you will need a new CoE:

• Advanced Standing
  The University offers advanced standing (credit transfer) to students who have successfully completed courses or parts of courses at other universities and colleges. This may shorten the timeframe on your CoE and therefore effect your Student Visa. If the advanced standing placed on your record has affected your CoE then you will be automatically issued a new CoE for the appropriate timeframe.
• Compassionate and Compelling Circumstances
  Compassionate or compelling circumstances are defined as circumstances beyond the control of the student and which may have an impact upon the student’s course progress or wellbeing. If you have compassionate or compelling circumstances then you are able to apply to reduce your study load. If your application is approved, you will automatically issued a new CoE for the appropriate timeframe. 
• Intervention Strategy
  Intervention strategy is a plan of action created by your Sub Dean/Associate Dean in an attempt to address and reduce the causes of academic failure during your time at the University. It has been developed to offer students on a course progress status of referral or probation with additional assistance. This strategy is designed to promote your future success in your studies. An intervention strategy may, depending on your circumstances, lengthen the duration of your course. If the intervention strategy affects the duration of your course then you will be automatically issued with a new CoE for the appropriate timeframe. 
• Leave of Absence
  If you wish to take a break from your studies and have an approved Leave of Absence, it will lengthen the time that you need to complete your degree. DIAC will be informed of the break in your study and you will be automatically issued with a new CoE for the appropriate timeframe.

When Do I Need to Apply for a New CoE?

The University will automatically issue you with a new CoE if you have advanced standing placed on your record, a successful application to reduce your study load, an intervention strategy activated for you or you take approved leave from the University. You only need to apply for a new CoE if your student visa is about to expire and you have not been issued a new COE from the University.

How do I apply for a new CoE?

You only need to apply for a new CoE if your student visa is about to expire, you still have subjects to complete in order to finish your course and the University has not issued you with a new CoE.  To obtain a new CoE, students must apply online via SOLS. You should be enrolled in the current session before applying for a CoE.

Student visa applications can take some time so it is best to apply for a new CoE at least one (1) – two (2) months before your student visa expires.

If you wish for your new CoE to reflect payment of fees for the current or upcoming session, or renewal of your overseas student health cover (OSHC), please make your payments before applying for a new CoE.

How to Apply for a CoE via SOLS

• Log into SOLS Click on “Student Forms”
• Then select Confirmation of Enrolment (CoE) from drop down box and click “continue”
• You will then need to fill in the following compulsory information:Visa Expiry Date
• • Which country will you process the Student Visa in?
  • Passport Number
  • Expected Course Completion Date
  • Reasons for extending your course duration

When the CoE has been processed it will be emailed to the your University email address. It cannot be emailed to any other account. If there is a problem regarding the CoE application you will be contacted by the CoE officer directly via SOLSMail.

If you have any further questions regarding your student visa, you may need to contact DIAC directly.

 

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