Administrative Matters

1. Official Documents

Form Link Cut Off Date More Information
a. Academic Transcripts No cut off date. Will show only subjects with grades released Official Documents
b. AHEGS Avaliable after degree is conferred, for degrees conferred Dec 2010 onwards  Official Documents
c. Testamur (Graduation Certificate) Available after degree is confered, if original is lost or damaged or if your name has changed Official Documents
d. Other Letters (See Info Page) Various (See Info Page)  Official Documents

2. Subject Related Forms

Form Link Cut off date More information
a. Subject Addition Form ‘Last day to add subject with approval of Head of Department’ for the session, as per Key Dates Continuing & Re-Enrolling
b. Study Abroad Subject Addition Form ‘Last day to add subject with approval of Head of Department’ for the session, as per Key Dates Continuing & Re-Enrolling
c. Amendment to Academic Record Form Applications can be received no later than 4 weeks after release of results, as per Key Dates Continuing & Re-Enrolling or Withdrawing from Subjects
d. Provisional Waiver Application (Apply in SOLS - Student Forms) Check your SOLS homepage for open and close dates. Normally a few days prior to the census date, as per Key Dates Provisional Waivers
 e. Late Withdrawal Without Academic Penalty Form - Coursework Before end of last teaching week for the session, as per Key Dates Withdrawing from Subjects
 f. Late Withdrawal Without Academic Penalty Form - HDR Before end of last teaching week for the session, as per Key Dates Course Rules

3. Course Related Forms

Form Link Cut off Date More information
a. Course Transfer Form - Undergraduate Varies for each Faculty. Check details on form. Changing Course, Campus, or Major
b. Course Transfer Form - Postgraduate Varies for each Faculty. Check details on form. Changing Course, Campus, or Major
c. Declare or Change Major or Minor Form Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate. Changing Course, Campus, or Major
d. International Studies Minor Form Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate. International Studies Minor
e. Credit for Prior Learning - Coursework Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate. Credit for Prior Learning
f. Learning Statement - Coursework Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate. Credit for Prior Learning
g. Advanced Standing - HDR Can apply anytime but must finalise prior to conferral of degree. Specific dates will be given when applying to graduate. Contact Graduate Research School
h. Bridging Course Application Closing date on website Bridging Courses

4. Taking a Break From Study

Form Link Cut off Date More information
a. Leave of Absence - Undergraduate Domestic (Apply in SOLS - Student Forms) Census Date for session, as per Key Dates Taking a Break from Study
b. Leave of Absence - Undergraduate Domestic – 12 months leave already taken Census Date for session, as per Key Dates Taking a Break from Study
c. Leave of Absence - Postgraduate Domestic Census Date for session, as per Key Dates Taking a Break from Study
d. Leave of Absence - Domestic HDR Census Date for session, as per Key Dates Contact the Graduate Research School
e. Leave of Absence - International Census Date for session, as per Key Dates Taking a Break from Study

5. International Student Specific

Form Link Cut off date more information
a. Reduced Study Load Application (Apply in SOLS - Student Forms) To avoid financial liability, prior to the census date for the session, as per Key Dates Your COE
b. COE Extension (Apply in SOLS - Student Forms) Not earlier than 3 months before your Visa expiry  Your COE
c. Letter of Release Application (OR Apply in SOLS - Student Forms) To avoid financial liability, prior to the census date for the session, as per Key Dates Leaving UOW
d. Course Withdrawal Application (Apply in SOLS - Student Forms) To avoid financial liability, prior to the census date for the session, as per Key Dates Leaving UOW

6. Fees & Money

Form Link Cut off date More information
a. Appeal Against Late Fee (Apply in SOLS - Student Forms) No cut off date. Will need to be settled to avoid results and documents being withheld. Other Charges at UOW
b. Refund of Fees Application No later than 12 months after withdrawal of subject or last day of session, as per Key Dates. Refunds
c. Request to Transfer Credit Form (to UOWC of Accommodation) No cut off date.  Contact Fees & Compliance Team

7. Cross Institutional & Non Award Study

Form Link Cut Off Date More Information
a. Cross Institutional Study at UOW Form 1 week prior to start of session, as per Key Dates Want to Study at UOW?
b. Cross Institutional Study at Another Uni Form Check with Uni you are making application to. External Study
c. Non Award Study at UOW Form 1 week prior to start of session, as per Key Dates. Want to Study at UOW?

Submitting Your Forms

Each application form will have information for how to submit it.

If you are arranging for a third party to collect documents for you, you can complete an Authorisation Form in SOLS - Student Forms.

Still not sure?

Coursework Students, contact Student Central

HDR Students, contact the Graduate Research School

Last reviewed: 14 July, 2015