Client Services in Local Courts Principles, Standards and Benchmarks


Access to Justice
Expedition and Timeliness
Equality, Fairness and Integrity
Independence and Accountability
Public Trust and Confidence
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Principle  2: Expedition and Timeliness

Policy Context

Delays in court proceedings are a primary cause of diminished public trust and confidence in the court. For this reason, timeliness and expedition of the court's processes is specifically isolated under Principle No 2, even though this might simply be treated as an aspect of access to justice.

Evaluating case delay requires distinguishing between the amount of time required for processing cases in a just manner, and time taken which is unacceptable.

For this reason, the court must establish case processing time standards and monitor the finalisation of cases against these.
 

Standard 2.1 specifies that the court must monitor its performance against a number of benchmarks of efficient caseflow management which relate to the effective use of the court's resources.

Standards 2.2 and 2.3 draw attention to the need for the court to view itself as a service agency and to review its performance in that light.Standard 2.2 emphasises the need for the court to consider user convenience as well as its own, and to establish a 'client appointments' system which has integrity.

Standard 2.3 draws attention to user expectations that all of the courts services will be provided in a timely fashion.

STANDARDS

BENCHMARKS

Caseflow management
2.1

The court ensures timely case processing while keeping current with its incoming caseload.

 
2.1.1

[95%] of matters are finalised within [6 months] of commencement.

Daily checklist
Central review

2.1.2

The number of matters finalised by the court matches the number of new matters initiated over any 12 month period, and the two do not vary from each other by more than [10%] in a month.

Daily checklist
Central review

2.1.3

All contested hearings can be listed within [2] months of requesting a hearing date.

Daily checklist
Central review

2.1.4

Not more than [5%] of matters were not reached on the scheduled hearing day.

Daily checklist
Central review

 

2.1.5

The court sits on scheduled sitting days for at least [5] hours each day.

Daily checklist
Central review

 

Scheduling
2.2 The court's procedures and processes ensure that client attendances at court involve minimal inconvenience.
2.2.1

[95%] of matters require no more than [4] appearances to finalisation.

Daily checklist
Central review

2.2.2

Clients are not required to wait more than [2] hours after their scheduled appointment before they are actually attended to by the court.

Daily checklist
Central review

2.2.3

Waiting times are equitable, so that unrepresented parties are not disadvantaged by reason of the lack of representation.

Central review

 

Registry client service
2.3 The Registry responds to telephone and personal attendances promptly, and responds to requests for information and other services within a reasonable time which assures their effective use.
2.3.1

Telephone calls are answered within [8] rings, and answered calls are not kept waiting for more than [3] minutes.

Daily checklist
Central review

2.3.2

Clients attending in person are served at the counter within [5] minutes of arrival.

Daily checklist
Central review

 

2.3.3

Incoming facsimile transmissions and mail deliveries are cleared and sorted within [2] hours.

Daily checklist
Central review

 

 

Principle 3: Equality, Fairness and Integrity

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