Enrolment

6. Enrolment

General Enrolment Rules

6.1 During prescribed periods in each year, a candidate shall enrol in a program in accordance with requirements of these Rules and pay any required charges. Prior to the initial registration for a course, a candidate may consult with an Academic Adviser.

6.2 A candidate may enrol in a subject provided that:

a. the conditions for enrolment specified for that subject are satisfied, save that a prerequisite or co-requisite requirement may be waived by the Delegated Authority

b. the candidate is not excluded by any restriction that may be imposed on the number of candidates to be enrolled in that subject

c. the subject is available in the nominated session or sessions

d. the candidate is not suspended, excluded or expelled from any tertiary institution

e. Council has determined that there are appropriate and sufficient personnel and resources to enable the candidate to undertake the subject and

f. enrolment is not restricted to candidates in a specific course, location (campus) or mode of del ivery. This may be waived by the Delegated Authority.

6.3 Except with the approval by the Delegated Authority, a student shall not be permitted to enrol in a program which exceeds more than one third above the standard full-time load for that session. This means no more than:

a. 32 credit points for a standard session

b. 64 credit points for an annual load or

c. the maximum load specified in the Session Policy for all other sessions.

6.4 For the purposes of Rule 6.3 above, where a student is enrolled in multiple overlapping sessions, the load shall be distributed on a pro-rata basis.

6.5 A candidate enrolled in a subject in contravention of the conditions for enrolment specified in the Course Handbook or subject requirements shall be withdrawn from that subject unless permitted by the Delegated Authority to remain enrolled.

6.6 A candidate who, in a particular year, is not permitted to enrol in a subject pursuant to these Rules may apply for permission to enrol in a subsequent year.

6.7 A candidate who is refused continuation of registration, through suspension, exclusion or expulsion may not enrol in any subject.

Variation of Course

6.8 After consultation with an Academic Adviser a candidate may apply to the Delegated Authority for permission to change registration from one course to another.

6.9 After consultation with an Academic Adviser, a candidate may apply to the Delegated Authority for permission to change location (campus) or mode of delivery within a course.

6.10 Permission for a candidate to change registration is contingent upon any restriction that may be imposed on the number of candidates to be registered for a particular course, location or mode of delivery, as well as any specific admission criteria for a particular course.

6.11 Variation of enrolment associated with change of registration is contingent upon restrictions imposed by relevant provisions of Rules 6.1-6.7 inclusive and Rules 6.17-6.25 inclusive.

6.12 Upon change of registration, a candidate becomes subject to rules relating to the course to which registration is changed.

6.13 A candidate for a higher research degree or for an honours Bachelor degree may apply to change candidature from full-time to part time or from part time to full-time prior to the census date for the current session of enrolment.

6.14 Candidates for higher research degrees may vary their course registration in accordance with Rules 10.7-10.14 inclusive.

6.15 Except with approval to the contrary, restrictions imposed on enrolment or registration of a candidate prior to, or at the time of a change of registration, shall continue to apply after change of registration.

Variation of Subjects

6.16 Students may not vary enrolment in a subject that is currently part of an academic misconduct investigation until the investigation has been finalised.

Enrolment of Subjects

6.17 Permission for a candidate to enrol in a subject is contingent upon restrictions imposed by relevant provisions of Rules 6.1-6.7 inclusive and the deadlines for enrolment as specified below.

6.18 A candidate may enrol in a subject through SOLS before:

a. the end of the second week of the session for a standard session or

b. as specified in the Session Policy for a non-standard session.

6.19 After the date stated in Rule 6.18 has passed, a candidate may enrol in a subject with academic approval from the Delegated Authority before:

a. the end of the third week of the session for a standard session or

b. as specified in the Session Policy for a non-standard session.

6.20 Under no circumstances may a candidate enrol in a subject:

a. after the third week of the session in a standard session or

b. after the date specified in the Session Policy in a non-standard session.

Withdrawal from Subjects

6.21 A candidate may withdraw from a subject provided such withdrawal is made no later than the deadlines for withdrawal as specified below. A candidate who withdraws from all subjects in a session without obtaining an approved leave of absence, as per Rules 6.32-6.39 inclusive, will have their enrolment lapsed. Once enrolment has lapsed, the candidate will need to re-apply for admission.

6.22 A candidate may withdraw from a subject without academic penalty and without the subject appearing on the official academic transcript if they withdraw:

a. before the end of the ninth week of session for subjects in a standard session or

b. before the last day to withdraw without academic penalty, as specified in the Session Policy for subjects in a non-standard session.

6.23 A candidate may apply to withdraw late without academic penalty from a subject after the date specified in Rule 6.22 above, but before the end of the last teaching week of the session, under exceptional circumstances. An application must be made under the University's Special Consideration Policy for late withdrawal from a subject without academic penalty on the appropriate form with supporting documentation.

6.24 If an application for late withdrawal from a subject without academic penalty is approved, the candidate will be deemed to have withdrawn from the subject without penalty for the purposes of Rule 8.55 (course progress requirements) and the subject shall be recorded as "Approved withdrawal" on the enrolment record and the subject will not appear on the academic transcript.

6.25 If an application for late withdrawal from a subject without academic penalty is not approved, the enrolment will stand and a grade will be declared for that subject. The candidate may appeal the grade received in accordance with Rule 8.49 (amendment of academic record).

Time Limits for Course Completion

6.26 The minimum and maximum time limits for completion of courses, as listed below, apply except when approved to the contrary in exceptional circumstances. Periods of approved leave of absence are not included as part of the total course duration for the purpose of Rules 6.27-6.30 inclusive. Overseas students on student visas have specific requirements as detailed in Rule 6.31.

6.27 A candidate for an undergraduate course may be registered for a maximum period of three times the duration for completion of that course under a standard full-time load.

6.28 A candidate for a postgraduate coursework degree may be registered for a maximum period of three times the duration for completion of that course under a standard full-time load.

6.29 A candidate for a Masters by Research degree may be registered for that degree for:

a. no less than one year, and no more than two years as a full-time candidate or

b. no less than two years, and no more than four years as a part time candidate.

Candidature may be extended beyond the maximum time period following a satisfactory review of progress.

6.30 A candidate for a Doctoral Degree by thesis may be registered for that degree for:

a. no less than two years, and no more than four years as a full-time candidate or

b. no less than four years, and no more than eight years as a part time candidate; except that:

i. a candidate who, before registration, was engaged upon approved study may be exempted from not more than one year

ii. in special circumstances, a candidate may be permitted to devote not more than one calendar year to study at another institution provided that the work shall be supervised in an approved manner and

iii. in exceptional cases, a candidate may apply to be exempted from not more than one year, as stipulated in Rules 6.30(a) and (b) inclusive above.

Candidature may be extended beyond the maximum time period following a satisfactory review of progress.

Overseas Student Enrolment Requirements

6.31 Overseas students on student visas are required to complete their course within the duration as registered for that course on the Commonwealth Register of Institutions and Courses for Overseas Students (CRICOS). The registered duration is determined on the basis of a minimum time to complete the course u nder a standard full-time study load.

a. Overseas students shall only exceed this duration as a result of:

i. compassionate or compelling circumstances as evidenced by the student and approved by the Academic Registrar or standing nominee; or

ii. participation in an approved University intervention strategy; or

iii. an approved deferment, leave of absence or suspension of study.

b. The duration of course completion for individual overseas students may be shortened as a result of advanced standing granted for prior study.

Leave of Absence

6.32 A student enrolled in a Bachelor degree:

a. becomes eligible for leave of absence at the beginning of the second session of enrolment

b. may take leave of absence for up to one year provided that they notify the University before the last day to enrol with academic permission of the session for which leave is sought and

c. may apply to the Delegated Authority for an extension of their leave of absence beyond one year.

6.33 A student enrolled in an end-on honours Bachelor degree as listed in Rule 12.2(c) may be granted leave of absence for up to one year provided:

a. that the student has the written consent of his/her supervisor and

b. that written application is made to the Delegated Authority before the last day to enrol with academic permission of the first session for which leave is sought.

6.34 A student enrolled in a Masters by Coursework degree, Graduate Diploma or Graduate Certificate:

a. becomes eligible to apply for leave of absence at the beginning of the second session of enrolment and

b. may be granted leave of absence for up to one year provided that written application is made to the Delegated Authority before the last day to enrol with academic permission of the first session for which leave is sought.

6.35 A student enrolled in a higher degree research course may be granted leave of absence for one year or, in exceptional circumstances, up to two years provided that:

a. the student has the written consent of his/her supervisor and

b. written application is made to the Manager of the Research Student Centre before the last day to enrol with academic permission of the first session for which leave is sought.

6.36 Students should note that leave can only be taken as entire sessions. It is not possible for students to take leave for only a part of a session.

6.37 Students who take leave of absence from their course for more than one year should note that the course rules and conditions under which they originally enrolled may change during their period on leave and that they may be subject to the rules and conditions as they apply at the time that they return to their course.

6.38 In addition to 6.32 to 6.37 overseas students on student visas shall only be granted leave of absence under the following specific circumstances:

a. compassionate or compelling grounds as evidenced by the student and approved by the Academic Registrar or standing nominee; or

b. administrative grounds for example where the University is unable to offer a pre-requisite unit; or

c. where a student is participating in an approved University intervention strategy.

6.39 Where an overseas student on a student visa is granted leave of absence as specified in 6.38 and this leads to an extension to the duration of the student's course of study a new Confirmation of Enrolment must be provided to reflect the extended period.

Refusal of Registration

6.40 A student may be refused registration by reason of suspension, exclusion or expulsion from the University as a consequence of failing to comply with University Rules.

Grounds for refusal of registration

6.41 Where a student fails to meet the minimum rate of progress in a course they may be suspended or excluded from the University, as specified in Rules 8.56-8.63 inclusive.

6.42 Where a student fails to perform satisfactorily in a mandatory placement component of a course or for other specified reasons is deemed to be unlikely to perform satisfactorily in that placement and therefore has been assessed as unsuitable to continue in such professional practice by the Academic Course Coordinator, or where the external agency has refused to permit that student access to their facilities, the student may be excluded from the course, as specified in course rule Rules 8.64-8.66 inclusive.

6.43 Students may be excluded from the University for either academic or non-academic misconduct as specified in the Student Conduct Rules.

Period of refusal of registration

6.44 The period of suspension will comprise one or more sessions and the remainder of the session in which the suspension is applied. At the end of the period of suspension, the student may be re-admitted to the course.

6.45 The period of exclusion will comprise one or more years and the remainder of the year in which the exclusion is applied. Students who are excluded must re-apply for admission directly to the University at the end of the exclusion period.

6.46 Any record of performance issued by this University in respect of a person refused registration due to being suspended, excluded or expelled, shall include detail of such suspension, exclusion or expulsion.

Conferral of Awards

6.47 A course award may be conferred upon a candidate who has complied with relevant parts of these Rules, is not indebted to the University, and has met the requirements for the course as specified in the Undergraduate Course Handbook or Postgraduate Course Handbook.

6.48 Applications to have an award conferred must be made on the appropriate form and by the due date for each session. It is the student's responsibility to lodge an application to graduate in order to have their award formally conferred.

6.49 In the event of the death of a student:

a. if the student has completed the requirements of their course as specified in Rule 6.47, but has not yet had the award conferred, a posthumous award can be conferred or

b. if the student has not completed the course requirements, but has completed a substantial proportion of the course requirements, Council may confer a posthumous award at its discretion.

 

Last reviewed: 13 March, 2009