Commerce Research Wing - Guidelines

The new Commerce Research Winghas been designed to provide an excellent research environment for the Faculty's growing number of research students. It is a state-of-the-art facility that we believe provides the best of its kind in IT, individualized space, seminar and presentation facilities and general research resources.

The Faculty has developed the following guidelines to ensure that this facility remains a functional, productive and comfortable work environment for its students.

Each student entitled to use the Research Wing should have a copy of the Commerce Research Wing Handbook for 2008. You should retain this booklet for reference, though its contents may be subject to change at any time. You will be informed of any changes in policy that affect you and your usage of the building.

To download a PDF copy of the Handbook, click here.

1. The Commerce Research Wing is for Commerce HDR students, Honour's students, Dean's Scholars and assigned research assistants only. Under no circumstances are students from other faculties or other Commerce students to occupy the building.
   
2. Security: Each full-time PhD student will be issued with an access swipe card. Access will only be through the front door of the building (All other doors will be locked with fire-alarmed access only). Swipe cards must be used when entering and leaving the building. This system will record movement of students for the Faculty's benefit. A surveillance camera will also be mounted at the entrance for extra security.
   
   Each student is responsible for their own swipe card. Under no circumstances can swipe cards be lent to other students for access. If the Faculty finds evidence of a student indulging in this practice, that student will have their access rights to the building suspended.
3. Students need to ensure they are familiar with these Research Wing IT Guidelines.
4. Students are asked to respect the quiet environment of the work area. Noise and disruption is to be kept to a minimum at all times. If students need to meet for discussion, they are encouraged to use one of the 'break-out' offices located on each floor, a seminar room or move outside the building. If a student has to be warned repeatedly about disruption to the work areas, they will have their access rights to the building suspended.
5. For those students who are involved in tutoring there is to be no consultation in the building between tutors and their students. Any such consultation should be undertaken in the tutors rooms provided within the Schools. If consultations are found to be occurring, a warning will be issued to the tutor responsible. If a second incident occurs involving the same tutor, access rights to the building will be suspended.
6. There will be a designated eating area on the ground floor, in the seminar room next to the kitchen. All food must be prepared and eaten in these areas. While coffee and other drinks will be allowed at individual work-stations, no food can be prepared or eaten in any other area.
7. IT Guidelines can be found at the following address and should be read by each student. http://www.uow.edu.au/commerce/research/it_research_centre
8. OH&S guidelines can be found at the following address and should be read by each student. http://staff.uow.edu.au/ohs/
9. Nominated student monitors will ensure that the Research Wing's services (computers, photocopiers/printers, etc) are maintained in good order. They will also monitor the research environment on behalf of their fellow students.
10. All matters relating to the research culture and environment of this Research Wing will be under the direction of the Faculy Research Unit.

Computer Workstations

The Faculty of Commerce has a standarised computing environment, all computer workstations are part of a 3 year life cycle plan. All workstations are connected to the printers/photocopiers & internet.

All computer workstation accounts are managed by the Faculty IT Support Unit. All students have User Privileges assigned. Access to your computer is via your student email username & password.

Email Account

All postgraduate research students have an appropriate level of access to communication tools such as the WWW, e-mail, and dial-in access to the University.

User Password Security

Authentication to UoW network is by user name & password. The password is confidential and it is the responsibility of the user to guard their password in the same way they would guard a personal pin number.

• Users must protect their passwords (ie not share).
  
• Users must prevent their passwords from being copied or overheard.
  
• Users must prevent their password from being guessed by:
  • using words that are not found in the dictionary.
  • choosing a password of a minimum of 5 characters & inlcude one numeric character
    
    
• Users must not share a password with another user.
  
• Users must abide by all UoW IT Policies
  
• Users must change their password if they suspect someone else knows their password.

Software

All software is pre-installed, operating under Microsoft Windows 2000

Contact the Commerce IT Support Unit, should you require additional software installed on your computer to assist with your UOW studies.

Note: the following applications are automatically updated

• virus protection is updated on a daily basis (Monday to Friday)
• crucial patchers as available frmo the Microsoft Update site

Data Backup

Students computer workstations are not "backed-up" via the Commerce or UoW networks, you must ensure that the files under the "My Documents" folder is regularly backed up onto a portable media device (CD using the CD Burner in the computer or via a memory stick. Please consult the Commerce IT Support Unit for any assistance.

Mobile Devices

Laptops & PDA's can only be connected to the University network via wireless connection, students can either consult the Commerce IT Support Unit or visit the UOW Wireless web site.

IT Policies

Computing and network resources are provided for the use of Commerce Research students in support of research studies. All users must abide by the University's IT Policies.

All users must accept full responsibility for using the University's & Faculty of Commerce IT facilities in an honest, ethical and legal manner and with regard to the privacy, rights and sensitivities of other people.

The relevant policies, which can be downloaded from the IT webpages, include:

• IT Acceptable Use Policy
• Internet Access Policy
• Web Proxy Policy
• Email Access Policy
• Telephone Policy
• Music, Video & Software Piracy Policy
• User Account Management Policy