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Videoconference Guidelines

The following guidelines should assist participants in preparation for a successful videoconference.

  • Plan to arrive 15 minutes prior to scheduled starting time of videoconference, allowing staff to familiarise you with all the equipment.

  • Please keep within the scheduled time frame for your videoconference. There may be another conference scheduled directly after yours.

  • One person should be nominated as chairperson of the meeting to be responsible for control of meeting.

  • Send agenda to all participants prior to videoconference.

  • Avoid talking over the top of each other, as there is a slight pause between one site speaking and the other hearing the message.

  • Documents that you wish to show on camera should be prepared in a suitable and clear font, somewhere around 18 point.

  • Wear suitable clothing: small checks and thin pinstripes may cause strobing which makes it difficult for viewers at the other site.

     
 
   

Last reviewed: 23 February, 2007 

 
   
 
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