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Policy
Within the existing financial and staffing constraints, it is CEDIR's policy to provide staff and students with access to the best range of teaching and learning audiovisual equipment, together with technical support for the maintenance of that equipment.
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Short term loans
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It is also policy to spread the use of equipment as equitably as possible and hence short term loans are highly favoured over longer term loans. If a need exists for equipment over extended periods application should be made for Faculty funding of such equipment.
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To current staff/students
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Loans can only be made to current members of staff or currently enrolled students on the presentation of a valid University identification card.
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Supply own consumables
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Consumable items such as video tapes, batteries etc are the responsibility of the borrower.
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Loans are classified as being for use:
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NO COST to staff or students
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Category (a) loans - teaching and learning activities
Any member of staff or any student may borrow items of equipment for teaching and learning purposes related to their work or course of studies at the University at no cost, subject to the conditions listed below.
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NO COST to staff, Alumni Association and SRC
COST to staff, Alumni Association or SRC if activity charges a fee
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Category (b) loans - other educational activities
A member of staff or member of the Alumni Association or SRC may borrow items of equipment for use in University activities such as showcases and industry events.
Where the educational activity charges a fee for participation or attendance then this fee must include a proportional cost to cover the hire of equipment. Published information advertising the event must be submitted when the equipment is booked.
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Book through AVS
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Conditions
- Bookings at the Wollongong Campus can be made by contacting extension 3993 or in person with staff in the AV Store on the Ground Floor of the Communications Building (Building 20). For bookings at the Shoalhaven Campus contact extension 7879 or in person with the staff of the Shoalhaven store, Room UG06 in the University building. Centre Co-ordinators should be contacted at the other Educational Centres.
- Bookings will be serviced on a first-come first-served basis.
- Equipment is to be collected from and returned to the AVS store in the Communications Building (20), Wollongong campus or Room UG06 at the Shoalhaven campus.
Note: AVS staff can deliver, set-up, operate and return the equipment to the store subject to staff availability negotiated at booking time and subject to the payment of the appropriate fee (see schedule of charges). In the case of a disability or if specialised set-up is required to protect the equipment, CEDIR staff will do so at no cost.
Note: AVS staff will provide basic operator training at the time equipment is booked.
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Provide ID and accept the conditions
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- Borrowers will be required to provide identification by means of a current University ID card. By taking the equipment the borrower is confirming that the equipment is for University use and that the borrower agrees to be bound by these conditions.
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Maximum loan
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- Loans will be made for the minimum practical time to allow maximum use of the equipment throughout the University community. This means that equipment is to be collected just prior to its use and returned immediately after its use. In general it will be returned within 24 hours of its collection. It is the borrower's responsibility to establish with the AV Store the time the equipment is to be returned.
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Overdue fee
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- Where equipment is not returned by the agreed time a charge equal to the daily hire charge may be levied on the borrower for each day overdue (see schedule of charges).
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Replacement cost
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- Where equipment is not returned through loss or theft, the written down value of the equipment will be charged to the borrower unless the borrower makes other acceptable arrangements with the Director, CEDIR to replace the equipment or reimburse the University.
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Repair cost
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- When equipment is returned in a damaged condition the borrower is liable for the cost of repairing or replacing the item. Such charge will normally be applied only when the damage is proven to be malicious or through lack of due care.
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Charged to Unit
Results withheld
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- In the case of a member of staff the invoice for any charges will be made out to the staff member's Unit. In the case of a student the invoice will be sent to their term address and the amount outstanding will be treated as a debt to the University causing their results to be withheld.
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Extension of loan
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- Each booking is for an identified unit so if it becomes necessary to extend a loan you must check the equipment's availability.
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Examples
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Category (a) NO COST
One day or weekend
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- Student requiring a video camera and tripod to video material for a seminar presentation would be expected to complete the task during one weekday or over a weekend. This would be at no cost to the student. Student would have to provide the videotape.
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Category (a) NO COST
3 or 4 hours
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- Student requiring a DVD player and monitor to present the seminar would be expected to have the equipment for the duration of the seminar plus half an hour familiarisation before. The pick-up and return times would be agreed between the borrower and CEDIR staff at the time of the booking. This loan would be at no cost to the student.
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Category (a) NO COST
Duration of field trip
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- Lecturer requiring a laptop computer to record data on a field trip would be able to borrow the equipment for the duration of the field trip at no cost.
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Category (b) NO COST
Overnight
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- Unit borrowing a laptop and video projector to promote the University at a school career evening would be able to borrow the equipment at no cost.
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Category (b) FULL RATE
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- Where a member of staff requires a laptop for a conference presentation a fee will be charged for every whole day.
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Category (b) FULL RATE
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- Where a Department requires a laptop to temporarily replace or add to Departmental machines, a fee will be charged.
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Category (b) FULL RATE
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- The University hosts a conference on campus for which a registration fee is charged. Any equipment which is requested will be charged for. In addition, AVS staff time required to set up and operate equipment will be charged at the published hourly rate. Callout time for AVS staff to deal with the operation of equipment is also subject to an hourly rate.
NOTE: AVS staff will provide basic operator training to Conference Organisers at the time equipment is booked, at no cost.
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Multiple Laptops
NO COST
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- CEDIR maintains one suite of laptops so teachers can innovate and experiment with this as an alternative to computer laboratories. Regular long term bookings would indicate a need for the Faculty to purchase their own suite of laptops.
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NO LOAN
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- 9 Loans will not be made for social events.
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