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Timeline
8 - 12 months
- Contact the UOW Alumni Relations Office and inform them you wish to organise a reunion. Determine the format of the reunion and who you wish to invite.
- Establish a committee if necessary or seek assistance from volunteers
- Develop your budget, including estimated attendance numbers, expenses and income (through tickets or other funding)
- Set a date and book a venue
6 – 8 months
- Create a task list and mark when completed
- Book any speakers, musicians or photographers
- Contact the UOW Alumni Relations Office to organise the promotion of the reunion
- Organise nostalgic items from Archivist at the UOW Library (if required)
2- 4 months
- Send out invitations
- Provide UOW Alumni Relations Office with any address updates of alumni
- Record all acceptances/declines
- Assign tasks to committee members or volunteers in preparation of the reunion
- Organise memorabilia gifts
1 -2 months
- Reminder emails sent to all invitees who have not responded
- Send confirmation letters to attendees (include parking details etc)
- Confirm all bookings
1 – 2 weeks prior
- Provide final numbers to venue for catering
- Check the venue has all requested items, including registration table, microphone etc.
- Assign tasks to volunteers for the event e.g. registration table, placing signage
- Brief all volunteers
Event day
- Confirm you have completed all last minute tasks
- Final briefing for all volunteers
- Ensure ‘Update your details forms’ are on the registration table. These can be obtained from the UOW Alumni Relations Office.
Follow up
- Contact the UOW Alumni Relations Office to provide a brief update about the reunion (including photos) to be uploaded on the UOW Alumni Website.
- Send through any address or name updates
Last reviewed: 10 June, 2009

