Contact the UOW Alumni Relations Office and inform them you wish to organise a reunion. Determine the format of the reunion and who you wish to invite.
Establish a committee if necessary or seek assistance from volunteers
Develop your budget, including estimated attendance numbers, expenses and income (through tickets or other funding)
Set a date and book a venue
6 – 8 months
Create a task list and mark when completed
Book any speakers, musicians or photographers
Contact the UOW Alumni Relations Office to organise the promotion of the reunion
Organise nostalgic items from Archivist at the UOW Library (if required)
2- 4 months
Send out invitations
Provide UOW Alumni Relations Office with any address updates of alumni
Record all acceptances/declines
Assign tasks to committee members or volunteers in preparation of the reunion
Organise memorabilia gifts
1 -2 months
Reminder emails sent to all invitees who have not responded
Send confirmation letters to attendees (include parking details etc)
Confirm all bookings
1 – 2 weeks prior
Provide final numbers to venue for catering
Check the venue has all requested items, including registration table, microphone etc.
Assign tasks to volunteers for the event e.g. registration table, placing signage
Brief all volunteers
Event day
Confirm you have completed all last minute tasks
Final briefing for all volunteers
Ensure ‘Update your details forms’ are on the registration table. These can be obtained from the UOW Alumni Relations Office.
Follow up
Contact the UOW Alumni Relations Office to provide a brief update about the reunion (including photos) to be uploaded on the UOW Alumni Website.
