A-Z Policy Listing

HONORARY AWARDS COMMITTEE PROCEDURE

Date first approved:
8 Feb 2013

Date of effect:
8 Feb 2013

Date last amended
(refer Version Control Table):
4 May 2017

Date of Next Review:
October 2019

First approved by:

University Council

Custodian title & e-mail address:

Senior Manager, Governance Unit
governance@uow.edu.au

Author:

Senior Manager, Governance Unit

Responsible Division & Unit:

Governance Unit, Governance and Legal Division

Supporting documents, procedures & forms of this procedure:

Conflict of Interest Policy
Honorary Awards Committee Terms of Reference

Relevant Legislation & External Documents:

Federal Government It’s An Honour website

Audience:

Public

Submit your feedback on this policy document using the Policy Feedback Facility.

Contents

1 Introduction / Background

  • 1. The Honorary Awards Committee of University Council considers nominations for Honorary Doctorates, Emeritus Professorships, University Fellowships, Community Fellowship Awards, UOW Alumni Awards and awards within the Australian National Honours system.
  • 2. The Honorary Awards Committee assesses all nominations in accordance with the criteria and procedures set out in this document.

2 Scope / Purpose

  • 1. The Honorary Awards Committee shall make recommendations to University Council on the awarding of:
    • 1.1. Honorary Doctorates;
    • 1.2. Emeritus Professorships;
    • 1.3. University Fellowships; and
    • 1.4. Community Fellowship Awards.
  • 2. The Honorary Awards Committee can also approve:
    • 2.1. candidates to be nominated for Australian National Honours;
    • 2.2. UOW Alumni Award for Professional Excellence;
    • 2.3. UOW Alumni Award for Research and Innovation;
    • 2.4. UOW Young Alumni Award; and the
    • 2.5. UOW Alumni Award for Social Impact.
  • 3. The Honorary Awards Committee does not approve or recommend candidates for University of Wollongong awards not specified in this document (e.g. Vice-Chancellor’s Awards, Workplace Health and Safety Awards, Emeritus Fellowships).
  • 4. Honorary Awards (Honorary Degrees, Emeritus Professorships and University Fellowships) may be approved and conferred posthumously at the discretion of the University Council.
  • 5. Generally, the Honorary Awards Committee will only recommend to Council the conferral of an Honorary Award if the nominee is alive at the time the nomination is being considered by the Committee and recommended to Council. If the nominee passes away after an Honorary Award has been approved by Council, the award may be conferred posthumously with a relative (or representative as determined by the Vice-Chancellor) accepting the award on behalf of the deceased.

3 Definitions

Word/Term

Definition

Australian National Honours

Australian National Honours are awarded by the Council for the Order of Australia to recognise, celebrate and thank its citizens for excellence, achievement or meritorious service.

Community Fellowship Award

Community Fellowship Awards recognise the contribution of organisations for their outstanding community leadership in one of more of the University’s communities.

Emeritus Professorship

Emeritus Professorships recognise retiring and (in exceptional circumstances) resigning Professors who have given outstanding service to the University.

Honorary Doctorate

Honorary Doctorates recognise outstanding service to the University, outstanding scholarship, significant services at the national or international level and/or current and potential contribution to the University through reputation and engagement activities.

University Fellowship

University Fellowships recognise the contribution of individuals to the University and, usually, its communities.

UOW Alumni Awards

The UOW Alumni Awards recognise outstanding achievements and contributions by alumnus of the University and are held annually.

4 UOW Honorary Awards

Honorary Doctorate

  • 1. Honorary Doctorates recognise outstanding service to the University, outstanding scholarship, significant services at the national or international level and/or current and potential contribution to the University through reputation and engagement activities.

Emeritus Professor

  • 2. Emeritus Professorships recognise retiring and (in exceptional circumstances) resigning Professors who have given outstanding service to the University.

University Fellow

  • 3. University Fellowships recognise the contribution of individuals to the University and, usually, to its communities.
  • Community Fellowship Award
  • 4. Community Fellowship Awards recognise the contribution of organisations for their outstanding community leadership in one or more of the University’s communities.
  • 5. Information about the selection criteria, privileges, use of titles and academic dress (if appropriate) for Honorary Doctorates, Emeritus Professorships, University Fellowships and Community Fellowships can be found in the Appendices.

5 UOW Alumni Awards

  • 1. UOW Alumni Awards comprise the following categories:
    • 1.1. Alumni Award for Professional Excellence;
    • 1.2. Alumni Award for Research and Innovation;
    • 1.3. Young Alumni Award; and the
    • 1.4. Alumni Award for Social Impact.
  • 1. Information about the selection criteria, nomination process and privileges of UOW Alumni Awards can be found in Appendix 5 to this Procedure.

6 Nomination Process for Honorary Doctorates, Emeritus Professorships, University Fellowships and UOW Alumni Awards

  • 1. Calls for nominations will be issued by the Governance Unit and the Advancement Division. In order to best assist the Honorary Awards Committee, nominators will be asked to support their nomination with various pieces of information about the nominee.
  • 2. Unsuccessful nominations may be carried over for re-consideration at no more than two additional cycles, at the discretion of the Honorary Awards Committee.

Honorary Awards

  • 3. Confidential nominations for Honorary Doctorates, Emeritus Professorships and University Fellowships may be lodged in writing with the Governance Unit.
  • 4. Nominators are encouraged to avoid advising the nominee about the nomination. This is to avoid prematurely raising expectations.
  • 5. Nominations shall be made by at least two members of the University.
  • 6. Self-nominations will not be accepted.
  • 7. Nominations for Honorary Awards will not be considered for:
    • 7.1. Current members of University Council;
    • 7.2. Current members of the political establishment (for example, Members of the NSW Parliament, Members of the Federal Parliament, Local Government Councillors or Mayors); and
    • 7.3. Current UOW staff members (other than those about to retire).
  • 1. Visiting and Honorary Academics may be considered for nomination.
  • 2. Nominations for Honorary Doctorates shall include:
    • 2.1. A nomination form addressing the selection criteria and, if applicable, indicating the type of Honorary Doctorate recommended;
    • 2.2. Supporting statements (if appropriate);
    • 2.3. A résumé of the nominee;
    • 2.4. A publications list (where relevant);
    • 2.5. Evidence of outstanding service to the University, and/or outstanding scholarship, and/or significant services at the national or international level; and
    • 2.6. Up-to-date contact details for the nominee.
  • 1. Nominations for Emeritus Professorships shall include:
    • 1.1. A nomination form addressing the selection criteria;
    • 1.2. Supporting statements (if appropriate);
    • 1.3. A list of publications;
    • 1.4. Evidence of outstanding service to the University;
    • 1.5. A résumé of the nominee (optional); and
    • 1.6. Up-to-date contact details for the nominee.
  • 1. Nominations for University Fellowships shall include:
    • 1.1. A nomination form addressing the selection criteria;
    • 1.2. Supporting statements (if appropriate);
    • 1.3. A résumé of the nominee;
    • 1.4. Evidence of links to the University and, usually, community service activities; and
    • 1.5. Up-to-date contact details for the nominee.

UOW Alumni Awards

  • 2. Confidential nominations for UOW Alumni Awards may be lodged in writing with the Advancement Division.
  • 1. Nominations may be made by a University of Wollongong alumna/alumnus, staff member or a member of the public.
  • 2. Self-nomination is accepted. However, at least one referee who is not the nominator is required to complete a statement to support the official nomination for the Award.
  • 3. Nominations for UOW Alumni Awards will not be considered for;
    • 3.1. Current members of University Council;
    • 3.2. Honorary Awards Committee members;
    • 3.3. Members of the UOW Senior Executive; and
    • 3.4. Advancement Division staff.
  • 4. Nominations for UOW Alumni Awards shall include:
    • 4.1. A nomination submitted on the approved form;
    • 4.2. A referee report from someone other than the nominator (the template for this referee report is included on the approved nomination form);
    • 4.3. A résumé of the nominee;
    • 4.4. Any other relevant supporting documents (eg newspaper articles); and
    • 4.5. Up-to-date contact details for the nominee and the nominator.

7 Approval Process

  • 1. The Advancement Division shall assess all nominations and undertake due diligence checking of each nominee’s credentials.
  • 2. The Governance Unit shall submit the names of nominees and a summary statement showing how the nominees meet the criteria for the specific award to the next meeting of the Honorary Awards Committee.
  • 3. The Honorary Awards Committee shall consider the nominations and:
    • 3.1. Make a recommendation to University Council in respect of Honorary Awards;
    • 3.2. Approve UOW Alumni Awards; and
    • 3.3. Approve nominations to be forwarded to the Council for the Order of Australia for appropriate Australian National Honours.
  • 4. University Council shall consider and approve candidates for Honorary Awards.

8 Australian National Honours

  • 1. In the Australian honours system, appointments to the Order of Australia confer recognition for outstanding achievement and service. There are two divisions of the Order of Australia: the Civil or General Division and the Military Division.
  • 2. The General Division of the Order of Australia has five levels:
    • 2.1. Knight/Dame of the Order (AK/AD);
    • 2.2. Companion of the Order (AC);
    • 2.3. Officer of the Order (AO);
    • 2.4. Member of the Order (AM); and
    • 2.5. Medal of the Order (OAM).
  • 1. Further information about Australian National Honours, and eligibility criteria for each of the awards, is set out on the Australian Government’s It’s An Honour website.

9 Roles & Responsibilities

  • 1. The Governance Unit is responsible for:
    • 1.1. Issuing calls for nominations and liaising with potential nominators about the Honorary Awards process;
    • 1.2. Transmitting the relevant Honorary Awards Committee recommendations to University Council;
    • 1.3. Liaising with successful Honorary Award nominees to ascertain whether they will accept their awards;
    • 1.4. Liaising with Honorary Doctorate, University Fellowship and Emeritus Professorship recipients leading up to and at the relevant conferral ceremony; and
    • 1.5. Ongoing administrative arrangements regarding Honorary Award privileges and providing an Executive Officer to the Honorary Awards Committee.
  • 2. The Advancement Division is responsible for:
    • 2.1. Issuing calls for nominations and liaising with potential nominators about the UOW Alumni Awards process;
    • 2.2. Maintaining the database containing confidential information about potential nominees and Honorary Awards recipients;
    • 2.3. Liaising with Alumni Award recipients leading up to and at the relevant award ceremony; and
    • 2.4. Ongoing advancement and relationship management activities between the University and Honorary Award recipients.
  • 3. Together, the Governance Unit and the Advancement Division will be responsible for:
    • 3.1. Consulting with the Senior Executive and key UOW research and professional staff to prepare a list of potential Honorary Award nominees;
    • 3.2. Conducting due diligence checking of potential Honorary Award nominees before they are submitted to the Honorary Awards Committee;
    • 3.3. Initial consideration regarding what would be an appropriate award for the nominees and whether to invite them to Graduation as a guest speaker; and
    • 3.4. Arranging for nominations to be drafted and submitted to the Honorary Awards Committee.

10 Version Control Table

Version Control

Date Effective

Approved By

Amendment

1

8 Feb 2013

University Council

Created to replace the former Ceremonial & Honorary Awards Committee Guidelines.

2

7 May 2013

Vice-Chancellor

Minor amendments to refine the nomination process for UOW Alumni Awards.

3

January 2014

Acting Senior Manager, Governance Unit

Major revision following structural change within UOW; change Emeritus Fellow to University Fellow; remove references to awards not considered by this Committee (Emeritus Fellowships, VC’s Awards, WHS Awards); formatting changes.

4

20 June 2014

University Council

Inclusion of Community Fellowship Award and nomenclature changes.

5

20 August 2014

Vice-Chancellor

Minor amendment to the use of title by Honorary Doctorate recipients and change of responsible Division.

6

17 October 2014

University Council

Minor amendment to the Emeritus Professor eligibility criteria.

7

6 February 2015

University Council

Amendment to the Alumni Awards (‘Outstanding Alumni’ split into two categories: Professional Excellence and Research Innovation, and renaming of ‘Community Service Alumni’ to ‘Alumni Award for Social Impact’).

8

19 June 2015

University Council

‘GLD-GOV-PRO-005’ replaced with ‘UOW_ PRO_98’

Inclusion of Appendix 5, detailing Alumni Award conditions of nomination and references to the Alumni Awards shortlisting sub-committee.

Amendments to sections 6 and 9 of the Procedure to exclude nominations being submitted for particular groups (such as members of the Honorary Awards Committee and current members of the political establishment).

9

7 October 2016

University Council

Inclusion of sections 2.4 and 2.5 regarding posthumous awards.

Minor amendments to replace ‘letter’ with nomination form.

Other minor grammatical amendments.

10

4 May 2017

Chief Administrative Officer

Consequential amendment arising from amended Alumni Awards Guidelines; to allow Alumni to self-nominate for Alumni Awards.

Appendix 1: Honorary Doctorate

Criteria

  • 1. The criteria for the award of Honorary Degrees provide for:
    • 1.1. outstanding services to the University; and/or
    • 1.2. outstanding scholarship; and/or
    • 1.3. significant services at the national or international level; and/or
    • 1.4. current and potential contribution to the University through reputation and engagement activities.
  • 2. University Council may award an Honorary Doctorate to a person on the recommendation of the Honorary Awards Committee.

Privileges

  • 3. A recipient of an honorary doctorate of the University will be:
    • 3.1. awarded the honorary doctorate at a Graduation Ceremony of the University;
    • 3.2. accorded “graduate” status including membership of the University’s alumni network and eligibility to nominate1 and vote in elections for graduate members of the University Council;
    • 3.3. eligible for membership of the University Library and entitled to a University email account;
    • 3.4. accorded special guest status at official functions of the University; and
    • 3.5. eligible to wear the academic dress of an Honorary Doctor of the University on ceremonial occasions.

Use of Title

  • 4. The recipients of honorary doctorates are not permitted, under the Australian Qualifications Framework (Second Edition, January 2013), to use the title ‘Doctor’.

Academic Dress

  • 5. University Council has determined the following academic dress for UOW doctorates:
    • 5.1. Doctor of Science:
        • a. a gown of red faced with blue;
        • b. a hood cut in the Oxford style of red lined with blue; and
        • c. a bonnet of black velvet of the Cambridge pattern with a tassel of white or silver.
    • 5.2. Doctor of Letters:
        • a. a gown of red faced with blue;
        • b. a hood cut in the Oxford style of red lined with blue; and
        • c. a bonnet of black velvet of the Cambridge pattern with a tassel of gold.
    • 5.3. Doctor of Laws:
        • a. a gown of red faced with blue;
        • b. a hood cut in the Oxford style of red lined with blue; and
        • c. a bonnet of black velvet of the Cambridge pattern with a tassel of gold.
    • 5.4. Doctor of Philosophy:
        • a. a gown of blue faced with red;
        • b. a hood cut in the Oxford style of blue lined with red; and
        • c. a bonnet of black velvet of the Cambridge pattern with a tassel of red.
    • 5.5. The Degree of Doctor (other than Doctor of Philosophy and the Higher Doctorates):
        • a. a gown of blue faced with red;
        • b. a hood cut in the Oxford style of blue lined with red; and
        • c. a bonnet of black velvet of the Cambridge pattern with a tassel of blue.

Appendix 2: Emeritus Professor

Background

  • 1. The title to be awarded will be University of Wollongong Emeritus Professor.
  • 2. The award of the title will be on the basis of merit as assessed against the criteria (below).
  • 3. Nominations will be considered by the Honorary Awards Committee and successful candidates forwarded to the University Council for approval.
  • 4. The title may be awarded at any time after a Professor has left the University.
  • 5. The University reserves the right not to make an award or to withdraw an award.

Criteria

  • 6. To be eligible for the award, a nominee will have:
    • 6.1. Retired from the University or, in exceptional circumstances, resigned from the University (for example, to pursue a career in industry/government or to pursue an academic management position, such as Vice-Chancellor or Deputy Vice-Chancellor, at another University);
    • 6.2. Held a position as Professor at the University for a minimum of five years; and
    • 6.3. Made an outstanding contribution to their field or discipline and consistently demonstrated values that align with the University’s vision.
  • 7. The entire career of the nominee will be considered, although special attention will be placed on performance at and contributions to the University of Wollongong, together with opportunities to make future contributions to the University.

Privileges

  • 1. An Emeritus Professor of the University will be:
    • 1.1. Presented with the title “Emeritus Professor” at a Graduation Ceremony of the University;
    • 1.2. Accorded “graduate” status including membership of the University’s alumni network and eligibility to nominate2 and vote in elections for graduate members of the University Council;
    • 1.3. Eligible for membership of the University Library and entitled to a University email account; and
    • 1.4. Accorded special guest status at official functions of the University.

Use of Title

  • 1. Emeritus Professors are permitted to use the title outside the University. The award’s honorary status should be acknowledged where appropriate, for example: Emeritus Professor Joan Smith.

Academic Dress

  • 2. Not Applicable. Emeritus Professors should wear the academic dress of their highest degree.

Appendix 3: University Fellow

Criteria

  • 1. A Fellowship is the University’s peak award for service to the University and/or its communities.
  • 1. The award of University Fellow of the University has been established to allow the University to recognise in a public way the contribution of persons to the University and, usually, its communities. In some instances, the contribution of an organisation may be acknowledged by the recognition of its chair, president or secretary.
  • 2. The contribution may take the form of:
    • 2.1. Exceptional service to the University and, usually, its communities.
    • 2.2. Significant support for the improvement or development of the University or its communities.
    • 2.3. Activities deemed by University Council, on the recommendation of the Honorary Awards Committee, to be significant in the development or promotion of the University and, usually, its communities.
  • 1. A nominee’s current and potential contribution to UOW, particularly in supporting engagement with local communities can also be taken into consideration by the Committee when making a recommendation for the award of a University Fellowship.
  • 2. University Council may award a University Fellowship to a person on the recommendation of the Honorary Awards Committee.

Privileges

  • 3. A Fellow of the University will be:
    • 3.1. admitted to the Fellowship at a formal ceremony at the University;
    • 3.2. accorded “graduate” status including membership of the University’s alumni network and eligibility to nominate3 and vote in elections for graduate members of the University Council;
    • 3.3. eligible for membership of the University Library and entitled to a University email account;
    • 3.4. accorded special guest status at official functions of the University; and
    • 3.5. eligible to wear the academic dress of a Fellow of the University on ceremonial occasions.

Academic Dress

  • 1. University Council has determined the following academic dress for Fellowship recipients: a gown of blue in the Oxford style with three-quarter sleeves with a University Council stole.

Appendix 4: Community Fellowship Award

Selection Process

  • 1. From time to time, in recognising the contribution of an organisation to one or more of the University’s communities, the Honorary Awards Committee will determine appropriate recipients for this award.
  • 2. The Honorary Awards Committee will consider potential recipients for this award on an annual basis and recommend up to two organisations to receive the award to the University Council for approval.

Criteria

  • 1. The criteria for the award are as follows:
    • 1.1. Exceptional service and commitment to one or more of the University's communities; and/or
    • 1.2. Provision of activities and services that have transformed lives and communities; and/or
    • 1.3. Significant association with the University (length or depth of relationship); and/or
    • 1.4. Status as a charitable organisation (eg under the Charities Act 2013 (Commonwealth)) and/or a strong record of community service activities.
  • 1. The Community Fellowship Award will be bestowed on up to two organisations per year.

Privileges

  • 2. The Community Fellowship Award will be presented at an appropriate ceremonial occasion, acknowledging the organisation’s community contribution.

Appendix 5: Alumni Awards

  • 1. The UOW Alumni Awards were established to:
    • 1.1. Recognise the many achievements of UOW alumni, both professionally and personally;
    • 1.2. Engage alumni with the University; and
    • 1.3. Allow the Alumni Relations Team to learn more about the achievements of alumni and to share these achievements with the University and our communities
  • 1. UOW Alumni Awards allow the University to recognise the professional and personal contribution that UOW alumni make to the enrichment of their profession, their community and to the advancement of society.

Nomination Process

  • 2. In addition to the conditions of nomination set out in Section 6 of the Honorary Awards Committee Procedure, the nominations process and timing behind the call for nominations is influenced by the date of the annual award event (generally, the annual Fellowship and Alumni Awards Dinner) and the Honorary Awards Committee meeting dates.
  • 3. The decision of the Honorary Awards Committee is final and no correspondence will be entered in to.
  • 4. The Honorary Awards Committee and the shortlisting Sub-Committee may consider nominations for categories other than which they were nominated for (for example, if a nominee is nominated for the ‘Professional Excellence’ category and they are aged under 35 years, the Committee may elect to consider them in the ‘Young’ category).
  • 5. Nominators will receive written advice of the outcome of their nomination from the Advancement Division after the Honorary Awards Committee meeting that considers the nomination, and will be advised when the successful nominees will be publicly announced.
  • 6. Nominees who are selected as a finalist and/or recipients of a UOW Alumni Award will be advised in writing by the Advancement Division.
  • 7. Nominees who were not selected as a finalist and/or recipient will not be contacted by the Advancement Division. It is the discretion of the nominator as to whether they advise the nominee of the outcome of the nomination (as many nominations are made in confidence).

Criteria

UOW Alumni Award for Professional Excellence

  • 8. The UOW Alumni Award for Professional Excellence is awarded to an outstanding alumnus/alumna who:
    • 8.1. Has achieved sustained success throughout their career that is noteworthy and exceptional;
    • 8.2. Demonstrates a sustained contribution to their profession at local, national and/or international levels; and whose
    • 8.3. Accomplishment(s) raise their profile and standing within their community, country or internationally and/or bring greater recognition to their profession.

UOW Alumni Award for Research and Innovation

  • 9. The UOW Alumni Award for Research and Innovation is awarded to an outstanding alumnus/alumna who:
    • 9.1. Demonstrates sustained contribution to their field of research at local, national and/or international levels;
    • 9.2. Has achieved recognition at national and/or international levels;
    • 9.3. Demonstrates the impact of their research to their field; and whose
    • 9.4. Accomplishment(s) raise their profile and standing within their community, country or internationally and/or bring greater recognition to their field of research.

UOW Young Alumni Award

  • 10. The UOW Young Alumni Award is awarded to an alumnus/alumna who:
    • 10.1. Is 35 years old or younger in the year of the award;
    • 10.2. Demonstrates exceptional success in their chosen industry/profession; and
    • 10.3. Demonstrates significant contribution to their profession and/or community at local, national and/or international levels.

UOW Alumni Award for Social Impact

  • 11. The UOW Alumni Award for Social Impact is awarded to an alumnus/alumna who:
    • 11.1. Demonstrates the positive impact they have had on a/the community through their work in social innovation within the profit, non-profit or public sector; or
    • 11.2. Demonstrates significant, long-term impact of their contribution to the Community and/or University.
  • 12. Evidence of impact may include but is not limited to:
    • 12.1. Demonstrated positive impact on a community arising from social innovation; including, but not limited to; social enterprise, corporate social responsibility, volunteerism and community development; and/or
    • 12.2. Verification of enduring and positive outcomes for the community and/or University.

Alumni Award shortlisting Sub-Committee

  • 13. Given the extensive number of nominations submitted for UOW Alumni Awards, a limited term Sub-Committee of the Honorary Awards Committee (the Committee) may be convened to shortlist nominees.
  • 14. The shortlisting Sub-Committee shall consist of three members of the Honorary Awards Committee, as follows:
    • 14.1. Director, Advancement Division (Chair); and
    • 14.2. Any two other members of the Committee.
  • 15. The shortlisting Sub-Committee will meet shortly after the close of the call for nominations for UOW Alumni Awards to consider the nominations and supporting information. The Sub-Committee will then determine which nominations shall be shortlisted to progress to the Honorary Awards Committee meeting.

Privileges

  • 16. UOW Alumni Awards will be presented at an appropriate ceremonial occasion, such as the annual Fellowship and Alumni Awards Dinner.
  • 17. Recipients of Alumni Awards will receive a trophy and citation.

1 Graduates who are not current students or members of the University staff are eligible to stand for a position as a graduate member of University Council.

2 Graduates who are not current students or members of the University staff are eligible to stand for a position as a graduate member of University Council.

3 Graduates who are not current students or members of the University staff are eligible to stand for a position as a graduate member of University Council.

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