A-Z Policy Listing

FIELDWORK MONITORING POLICY FOR ANIMAL RESEARCH

Date first approved:
6 February 2015

Date of effect:
On approval

Date last amended:
(refer Version Control Table)

Date of Next Review:
December 2016

First Approved by:

University Council

Custodian title & e-mail address:

Animal Ethics Officer

Author:

Animal Ethics Committee

Responsible Division & Unit:

Research Services Office, Research and Innovation Division

Supporting documents, procedures & forms of this policy:

AEC Operating Procedures
AEC Application Form
Animal House Operating Procedures
AEC Certificate of Competency
Unexpected Adverse Event Report Form
Annual Review Report Form

References & Legislation:

NHMRC Australian Code for the Care and Use of Animals for Scientific Purposes
NSW Animal Research Regulation 2010

Fisheries Management Act 1994

Animal Research Act (NSW) 1985

National Parks and Wildlife Act (NSW) 1974

Audience:

Public – accessible to anyone

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Contents

1 Purpose of Policy

  • 1. The purpose of this policy is to ensure that all teaching and research involving animals that is carried out in the field by University of Wollongong (UOW) staff and students is adequately monitored according to the NHMRC Australian Code for the Care and Use of Animals for Scientific Purposes and other relevant legislation.

2 Definitions

Word/Term

Definition (with examples if required)

AEC

Animal Ethics Committee at the University of Wollongong

AESOP

Animal Ethics Standard Operating Procedure of the University of Wollongong

NHMRC

National Health and Medical Research Council

Principal Investigator

The person with overall responsibility for the project. This cannot be a student.

3 Application & Scope - Exclusions or Special Conditions (if any)

4 Policy Principles (if relevant)

  • 1. The AEC is committed to ensuring that all research and teaching involving animals conducted by University of Wollongong staff and students is fully compliant with the following legislation:
  • 2. All UOW researchers and teachers using animals in the field must be certified as trained and competent in the procedures they will be performing by the Principal Investigator before they commence handling animals without supervision.

5 Undertaking Fieldwork Monitoring for Animal Research

  • 1. It is the responsibility of the AEC to ensure that all research and teaching by UOW staff and students that involves animals conforms to the protocol as approved by the AEC.
  • 2. The AEC may ask to review the monitoring records for active field work to ensure:
    • 2.1. that they comply with relevant legislation, and
    • 2.2. that they are in a form that is suitable for collecting and verifying the animal use statistics that the AEC is required to submit to external auditing bodies.
  • 3. Researchers submitting new protocols for the conduct of field work will be required to submit a template of their proposed monitoring records with their initial applications so that the AEC can ensure that the data collected
    • a. complies with the relevant legislation, and
    • b. is in a form that is suitable for collecting and verifying the animal use statistics that the AEC is required to submit to external auditing bodies.
  • 4. The AEC may require researchers to take photographs and/or videos showing the capture and handling of research animals in the field. The photographs and/or video are to demonstrate the location and wellbeing of animals, and to illustrate the field work equipment and its use.
  • 5. The exact monitoring requirements of each new field work project will be negotiated between the Principal Investigator and the AEC or its delegate prior to AEC approval of the project. Researchers may be required to produce monitoring records for oversight and checking by the AEC or its delegate during the course of the project.
  • 6. All fieldwork researchers are required to submit a copy of their monitoring records with their annual reports.

6 Roles & Responsibilities

  • 1. The AEC is responsible for reviewing all research applications involving the use of any vertebrate animals for research and teaching purposes.
  • 2. The AEC is responsible for monitoring the acquisition, transport, housing, care and disposal of animals used for research and teaching purposes.
  • 3. The AEC is responsible for assessing whether all researchers on a protocol have appropriate training or experience and, if required, researchers will be supervised for their role in the project.
  • 4. The Principal Investigator is responsible for ensuring that all researchers on the research protocol receive the proper training for the procedures they will be performing or are supervised by someone who is competent in those procedures. Where training of researchers is undertaken during a project the Principal Investigator is responsible for determining when additional supervision is no longer required (after certification of competency) and notifying the AEC of this change.
  • 5. The Principal Investigator is responsible for ensuring that all fieldwork records are complete and up to date. The Principal Investigator will be responsible for furnishing the AEC with these records when submitting the Annual Review Report Form.
  • 6. The Principal Investigator is responsible for providing photographic and/or video evidence as requested by the AEC.
  • 7. The Principal Investigator is responsible for notifying the Animal Ethics Committee of any unexpected adverse events that may impact on the wellbeing of an animal in their care (NHMRC Code for the Care and Use of Animals for Scientific Purposes (2013, 8th Edition).

7 Version Control and Change History

Version Control

Date Effective

Approved By

Amendment

1

06022015

University Council

First Version

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