Policy Directory

ADMISSIONS RULES

Date first approved:

6 February 2015

Date of effect:

1 April 2015

Date last amended:
(refer to Version Control Table)

Date of Next Review:

April 2018

First Approved by:

University Council

Custodian title & e-mail address:

Director, Academic Quality and Standards

Author:

Academic Quality and Policy Specialist, Academic Quality and Standards Unit

Responsible Division & Unit:

Academic Quality and Standards

Deputy Vice-Chancellor (Academic) Portfolio

Supporting documents, procedures & forms of this policy:

Admissions Procedures
Credit for Prior Learning Policy

Delegations of Authority Policy

English Language Policy

General Course Rules

UOW Course Finder

Relevant Legislation &

External Documents:

University of Wollongong Act 1989
University of Wollongong By-Law 2005 (NSW)

Education Services for Overseas Students Act 2000 (Commonwealth)

National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2007

Higher Education Support Act 2003 (Commonwealth)

Audience:

Public

Contents

1 Purpose

    1. The Admissions Rules govern the admission of students capable of succeeding in their chosen course of study at the University of Wollongong.

2 Definitions

Word/Term

Definition

Admission

Procedures governing the making and determination of application for entry to the University or a course at the University

AQF

Australian Qualifications Framework

Australian Senior Secondary Certificate of Education

An educational qualification awarded by an Australian state education authority equivalent to the NSW HSC

Award course

Refers to a course that leads to an AQF award at the University

Cross-institutional study

Study undertaken by a student of the University through enrolment in a subject at another tertiary institution that is recognised for credit towards a University of Wollongong degree, or by a student formally enrolled at another tertiary institution through enrolment in a subject at the University of Wollongong

Concurrent enrolment

Enrolment in two or more courses either at the University or at the University and another tertiary institution

Course quota

Maximum number of places available within a course for commencing students

Course selection requirements

Criteria that an eligible applicant must satisfy to be considered to be selected for admission to a course

Delegated Authority

A person given Delegated Authority under the Delegations of Authority Policy

Domestic student

An Australian Citizen, Australian Permanent Resident, Permanent Humanitarian Visa Holder, or New Zealand Citizen

English language proficiency requirements

The minimum English language requirements for students to be admitted to a course at the University of Wollongong

In writing

Communication via letter, facsimile or email

International applicant

An applicant who is not a domestic applicant, including, but not limited to, an applicant on a temporary residence visa, a bridging visa or a student visa

Mature-age applicant

A Non-Year 12 applicant who will be at least 21 years of age on 1 March of the year of entry to the University

NSW HSC

The New South Wales Higher School Certificate

Non-award study

Enrolment in a non-AQF accredited course offered by the University or single subject enrolment, cross-institutional study, student exchange, or study abroad.

Offshore student

A student who is enrolled in a course at a delivery location outside of Australia

Rules

Unless otherwise specified, the term Rules refers to these Admissions Rules

Standard Admission Pathway

An admissions pathway based on the completion of academic qualifications

UAC

Universities Admissions Centre

University

Unless otherwise specified, the University of Wollongong

3 Application and Scope

  • 1. These Rules apply to all applications for admission to a course at the University of Wollongong, including non-award study, and courses delivered by third party providers on behalf of the University both onshore and offshore.

    2. These Rules do not apply to applications for admission to a course offered by the University of Wollongong in Dubai or the UOW College.

    3. Applications for credit are governed by the Credit for Prior Learning Policy, regardless of whether the application for credit forms part of the application process or occurs after enrolment.

4 Policy Principles

  • 1. The University aims to admit any applicant likely to succeed in a course while maintaining academic quality at the University.
  • 2. Admission decisions will be fair, consistent, transparent and as objective as possible.
  • 3. Applicants will be considered for admission on the basis of merit through prior study as demonstrated by the award of an academic qualification, or on the basis of learning acquired other than through formal study.
  • 4. The University is committed to the principles of social inclusion and to providing access for groups who are under-represented in higher education. To this end, admission decisions may also be based on equity considerations.
  • 5. The University will publish in a timely manner:

    a. clear and accurate information on the pathways through which an applicant may be considered for admission; and

    b. admission procedures for each course including course selection requirements and the application process.

  • 6. The University will develop procedures to assure academic course selection requirements are comparable across the approved admissions pathways.
  • 7. The University will regularly monitor and review admissions policy documents and decisions to evaluate the effectiveness of admissions criteria and course selection requirements.

5 General Provisions

  • 1. To be admitted to a course at the University an applicant must:

    a. be eligible to be considered for admission to the University;

    b. satisfy course selection requirements;

    c. satisfy course English language proficiency requirements;

    d. lodge an application for admission by the closing date, with specified supporting documentation;

    e. pay the required application fee, where relevant; and

    f. be selected for admission to the course.

  • 2. Eligibility for admission does not guarantee selection for a course. Where selection is from a pool of applications, selection may be competitive.
  • 3. An application for admission that would result in enrolment in more than one course must be approved by the Delegated Authority.
  • 4. The University may determine and apply a quota of places for each course or for categories of applicants for a course as approved by the Delegated Authority.
  • 5. An offer of admission will only be made in writing by an officer with Delegated Authority to make the offer.
  • 6. Admission of international students to any course will be in accordance with applicable Commonwealth legislation.

6 English Language Proficiency

  • 1. All domestic and international applicants must satisfy the University’s English language proficiency requirements applicable to the relevant course, as approved by the Deputy Vice-Chancellor (Academic).
  • 2. Applicants can demonstrate English proficiency if they have satisfactorily completed a form of English language proficiency assessment, as approved by the Deputy Vice-Chancellor (Academic).

7 Undergraduate Degrees

  • 1. Applicants are eligible to be considered for admission to an undergraduate degree or approved diploma if they have satisfactorily completed an admissions pathway approved by the Deputy Vice-Chancellor (Academic) including, but not limited to:

    a. the NSW HSC, or other equivalent Australian Senior Secondary Certificate of Education, or the New Zealand’s NCEA Level 3;

    b. the International Baccalaureate Diploma;

    c. for mature-age applicants, sufficient Australian senior secondary studies to be eligible to receive a limited ATAR;

    d. an AQF Certificate IV, Diploma, Advanced Diploma or Associate Degree;

    e. at least one semester of full-time study or part-time equivalent of an AQF Bachelor Degree or higher qualification, either on an award on non-award basis;

    f. the UOW Aboriginal and Torres Strait Islander Alternative Admissions Program (AAP);

    g. a UOW College University pathway program;

    h. an Australian University pathway program;

    i. completion of the Special Tertiary Admissions Test (STAT); or

    j. an overseas secondary or tertiary qualification approved by the Deputy Vice-Chancellor (Academic) to be equivalent to an AQF tertiary qualification listed in Rules 7.1.a to 7.1.e.

  • 2. Current Year 12 students completing the NSW HSC or another equivalent senior secondary qualification are eligible to be considered for admission to an undergraduate degree through an early admission program, as approved by the Deputy Vice-Chancellor (Academic).
  • 3. The University may implement admission schemes or programs to broaden access for designated groups of applicants who have experienced educational or social disadvantage, as approved by the Deputy Vice-Chancellor (Academic).
  • 4. Applicants not eligible to be considered under an admissions pathway or scheme outlined in Rules 7.1 to 7.3 may be eligible to be considered for admission to an undergraduate course on the basis of informal or non formal learning. An application, supported by relevant documentation, will demonstrate that the applicant is likely to succeed in the course for which entry is sought and is approved on an individual basis by the Delegated Authority.

8 One-Year Honours Bachelor Degrees

  • 1. The standard admission pathway to a one-year Honours Bachelor degree is completion of an AQF Bachelor Degree, or equivalent qualification, at a standard specified by the admission requirements applicable to the Honours Bachelor Degree for which admission is sought.
  • 2. Admission is based on academic merit, and endorsement from the Executive Dean or nominee, or Head of School that adequate supervision, infrastructure, and other resources and facilities are available to support candidature.

9 Graduate Entry or Postgraduate Coursework Degrees

  • 1. The standard admission pathway to a graduate entry or postgraduate coursework degree is completion of an AQF Bachelor Degree or higher level qualification, or equivalent overseas tertiary qualification approved by the Deputy Vice-Chancellor (Academic).
  • 2. Applicants who have completed a lower level qualification and substantial relevant professional experience, or a combination of informal learning and non formal learning including substantial relevant professional experience as specified in the Course Finder entry for the course may be considered for admission to a postgraduate coursework degree on an individual basis by the Delegated Authority.

10 Higher Degree Research Degrees

General Provisions

  • 1. Admission to a Higher Degree Research course is based on academic merit, and endorsement from the relevant Executive Dean or nominee that adequate supervision, infrastructure, and other resources and facilities are available to support candidature.
  • 2. Applicants are eligible to be considered for admission if they have completed the standard pathway specified for each course.
  • 3. An applicant who is not eligible to be considered for admission through a standard pathway may be considered for admission if they are able to provide evidence of academic and/or professional attainment and research training to a standard acceptable to the relevant Delegated Authority.

Masters Degree (Research): Master of Philosophy

  • 4. The standard admission pathway for admission to a Master of Philosophy is completion of:

    a. an AQF Level 9 Qualification:

    i. a Masters Degree (Coursework) completed at credit level (65%, or GPA 3.0 out of 4.0) or above; or

    b. an AQF Level 8 Qualification in the discipline area:

    i. a Bachelor Honours Degree awarded with Class II, Division 1 Honours; or

    c. an Australian or international qualification from a tertiary institution determined by the Deputy Vice-Chancellor (Research and Innovation) to be equivalent to those prescribed in Rules 10.4.a or 10.4.b above.

Doctoral Degree (Research): Doctor of Philosophy

  • 5. The standard admission pathway for admission to a Doctor of Philosophy is completion of:

    a. an AQF Level 9 Qualification in the discipline area:

    i. a Masters Degree (Research); or

    ii. a Masters Degree (Coursework), completed with a WAM of 70% (or GPA 3.5 out of 4.0) or above, that includes a research component with duration of at least one semester full-time or part-time equivalent

    b. an AQF Level 8 Qualification in the discipline area:

    i. a Bachelor Honours Degree awarded with Class I or Class II, Division 1 Honours

    c. an Australian or international qualification from a tertiary institution determined by the Deputy Vice-Chancellor (Research and Innovation) to be equivalent to those prescribed in Rules 10.5.a or 10.5.b above

  • 6. Admission to a Doctor of Philosophy by Published Works is regulated through the General Course Rules.
  • 7. Admission to Higher Doctoral Degrees is regulated through the General Course Rules.

Doctoral Degree (Research): Doctor of Philosophy (Integrated)

  • 8. The standard admission pathway for admission to a Doctor of Philosophy (Integrated) is completion of:

    a. an AQF Level 9 Qualification in the discipline area:

    i. a Masters Degree (Coursework) completed at a WAM of 65% (or GPA 3.0 out of 4.0) or above;

    b. an AQF Level 8 Qualification in the discipline area:

    i. a four-year Bachelor Degree with WAM of 65% (or GPA of 3 out of 4) or above;

    c. an Australian or international qualification from a tertiary institution determined by the Deputy Vice-Chancellor (Research and Innovation) to be equivalent to those prescribed in Rules 10.8.a or 10.b.b above.

Doctoral Degree (Professional)

  • 9. The standard admission pathway for admission to a Doctoral Degree (Professional) is completion of:

    a. an AQF Level 9 Qualification in the discipline area including:

    i. a Masters Degree (Research); or

    ii. a Masters Degree (Coursework) completed at a WAM of 65% (or GPA 3.0 out of 4.0) or above

    b. an AQF Level 8 Qualification including:

    i. a Bachelor Honours Degree awarded with Class II, Division II Honours or above

    c. an Australian or international qualification from a tertiary institution determined by the Deputy Vice-Chancellor (Research and Innovation) to be equivalent to those prescribed in Rules 10.9.a or 10.9.b above.

  • 10. Applicants must have completed an appropriate level of advanced professional experience relevant to the discipline area specified by the admission criteria applicable to the Doctoral Degree (Professional) for which admission is sought.

Doctor of Philosophy Offshore

  • 11. The University will only consider an application to complete a Doctor of Philosophy offshore in exceptional circumstances where:

    a. the applicant is an academic staff member at the University of Wollongong in Dubai (UOWD), or

    b. Doctor of Philosophy course are included as part of a larger strategic international alliance with an offshore partner institution, subject to there being clear evidence of a suitable academic and student support environment at the offshore partner institution.

  • 12. Conditions for enrolment in a Doctor of Philosophy offshore are outlined in the General Course Rules.

11 Non-Award Study

  • 1. Applicants for admission for non-award study are eligible to be considered for admission if they satisfy the admissions criteria for the degree level containing the subjects in which they wish to enrol.
  • 2. For an applicant who does not satisfy the selection criteria for a course, the Delegated Authority may recommend that an applicant be admitted to single subject enrolment.
  • 3. Satisfactory completion of any subject where the applicant is admitted under Rule 11.1 or 11.2 does not guarantee admission into a course at the University.
  • 4. An application from an enrolled student at the University for Non-Award Study at another tertiary institution must be approved by the Delegated Authority.

12 Application for Admission

  • 1. The application procedure for admission to the University and all award courses and non-award study is outlined in the Admissions Procedure.

13 Underage Applicants

  • 1. Applicants under 17 years of age by the date of commencement of session are not normally eligible to be considered for admission to the University. In exceptional circumstances, an application for admission may be considered from an applicant under 17 years of age who can demonstrate outstanding academic ability and readiness for university education.
  • 2. An offer of admission can be made to underage applicants at the discretion of the Deputy Vice-Chancellor (Academic). This discretionary power is subject to the limitations outlined in section 13.4.
  • 3. International applicants on a student visa who have not reached 18 years of age by the date of commencement of session can only be considered for admission if they will be living in Australia with a parent, legal guardian, or relative approved by the Department of Immigration and Border Protection (DIBP), while they are under 18 years of age.
  • 4. The following applications will not be considered for admission under any circumstances:

    a. Domestic and International applicants under 14 years and 9 months; and

    b. International applicants on a student visa who have not met conditions outlined in section 13.3.

14 Refusal of Admission

  • 1. The University may refuse admission to an applicant if:

    a. they are not eligible to be considered for admission to a course at the University; or

    b. the quota of places for each course or category of applicants for a course has been reached; or

    c. there are not appropriate and sufficient personnel, resources or number of applicants to enable the course to be offered; or

    d. there are other restrictions or limitations applying to the course.

  • 2. The Director, Student Services may withdraw an offer of admission made to an applicant where the offer is made in error; or is made on the basis of incomplete, inaccurate, fraudulent or misleading information supplied by the applicant or by a certifying authority.
  • 3. An applicant who has an unsatisfactory academic record in, or who is (at the time of the application) suspended, excluded or expelled from any tertiary institution (including the University) may be considered for admission/readmission to the University and into any course or for non-award study by the Delegated Authority. An applicant whose term of suspension, exclusion or expulsion from any tertiary institution (including the University) has ended will follow the usual admissions application processes.
  • 4. The Director, Student Services may refuse admission to the University or admission to a course where evidence from the applicant’s history in the opinion of the Director, Student Services makes them unsuitable to study the course for which they have applied on academic or non-academic grounds provided that the applicant be supplied with written notification of the reasons for refusal.

15 Right of Appeal

  • 1. An applicant not selected for admission to the University or not selected for admission to a course may have the right of appeal as specified in in the Admissions Procedures.

16 Governance

Admission Criteria

  • 1. The University Council approves requirements for admission to the University through approval of these Admissions Rules.
  • 2. Academic Senate approves course selection requirements as part of the course approval process for the University.

Record Keeping

  • 3. The University will maintain appropriate records of the basis of admission of applicants so that:

    a. the effectiveness of admission criteria and course selection requirements can be evaluated; and

    b. the performance of student cohorts by admissions pathway can be monitored and reviewed.

  • 4. Student Services is responsible for maintaining such records when it processes applications for admission to a course.
  • 5. The relevant Faculty is responsible for maintaining such records when the Faculty processes applications for admission to a course.

Monitoring and Review

  • 6. The Academic Quality and Standards Sub-Committee will regularly monitor and review policy documents and decisions relating to admission to the University and course selection and report on the results of this monitoring and review via the University Education Committee to Academic Senate.
  • 7. Each Faculty Education Committee will regularly monitor and review course selection requirements with respect to the performance of student cohorts by admissions pathway for courses owned by that Faculty to ensure that they remain current and valid for each course; and report on the results of this monitoring and review to the Academic Quality and Standards Sub-Committee.

17 Conflict of Interest

  • 1. Each staff member responsible for making admission decisions and offers of admission must not participate in any decisions affecting applicants where a potential or actual conflict of interest arises due to a close personal relationship with an applicant; in accordance with the Conflict of Interest Policy.

18 Other

General Savings Clause

  • 1. To provide for exceptional circumstances arising in a particular case, the University Council may relax any provision of these Rules.

Application for Amending Rules

  • 2. Should an amendment be made to these Rules, the amendment will apply from the date of implementation, but not retrospectively, unless determined otherwise by the University Council.

Transitional Provision

  • 3. Course admission criteria in place at the commencement of these Rules and Admissions Procedures are deemed to be valid for the purposes of these Rules and Admissions Procedures.

19 Roles and Responsibilities

  • 1. Applicants are responsible for:

    a. providing accurate information to support an application for admission;

    b. complying with any conditions included in an offer of admission.

  • 2. Student Services is responsible for:

    a. publishing the pathways through which an applicant may be considered for admission;

    b. publishing admissions procedures and course selection requirements; and

    c. maintaining accurate course selection requirements in Course Finder.

  • 3. Other roles and responsibilities are as detailed in these Rules.

20 Version Control and Change History

Version Control

Date Effective

Approved By

Amendment

1

1 April 2015

University Council

First Version; replacing the Admissions and Advanced Standing Policy and the admissions rules within the General Course Rules.

2

4 December 2015

University Council

Amend section 14.3 to provide for the Delegated Authority to readmit/admit a student excluded from UOW or another institution.

3

7 April 2017

University Council

Amend Section 13 Underage Admission to provide for admission of international students under the age of 18.

Here to Help

Need a hand? Contact the Governance Unit for advice and assistance on policy issues.