Formal Access

Fees and Charges

The Government Information (Public Access) Act 2009 (“GIPA Act”) sets out information regarding processing charges and advance deposits for access applications. In addition to the $30 application fee that must accompany any access application, processing charges may also apply.

Processing Charges (section 64)

You will be charged $30 per hour for each hour of processing time for your application. The $30 application fee received with your application will cover the first hour of processing.

Processing time is the total amount of time that is necessary to be spent by an Information Officer (“IO”) in dealing efficiently with your application and providing access in response to the application. This fee covers actions such as searching for records, reviewing records, consultation with third parties and decision making.

Access to UOW information may be conditional on payment of any processing charges. If this is the case, an IO will contact you.

Discounted Processing Charges (section 64-66)

You are entitled to a 50% reduction in the processing charge if UOW is satisfied that:

  •  you are suffering financial hardship; or
  • the information you have applied for is of special benefit to the public generally.

You are suffering financial hardship if (among other things):

  • you are the holder of a Pensioner Concession Card issued by the Commonwealth (still in force), or
  • you are a full time student; or
  • you are a not-for-profit organisation or applying on behalf of a not-for-profit organisation.

Note: This discount only applies to the processing charge, not the application fee. Your $30 application fee will cover the first 2 hours of processing time.

Personal Information (section 67)

If you are applying for access to your own personal information, you will not be charged any processing charges for the first 20 hours of processing time.

Advance Deposit (section 68-71)

An IO may issue you with a notice requiring you to make an advance payment of a processing charge. The notice will include all the relevant details, including a statement of the processing time of work already undertaken and an estimate of future charges. This advance deposit will not be more than 50% of what UOW estimates to be the total processing charge.

If you fail to pay the advance deposit within the required time frame, UOW may refuse to deal with your application.

If this advance deposit exceeds the total processing charges due, you will be entitled to a refund. You will also be entitled to a refund if UOW does not decide the access application within time.

Last reviewed: 9 November, 2010

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